At a Glance
- Tasks: Manage QMS documentation and ensure compliance with aerospace standards.
- Company: Join AALTO, a leader in stratospheric technology and innovation.
- Benefits: Enjoy a competitive salary, bonus scheme, and pension plan.
- Other info: Dynamic work environment with opportunities for personal and professional growth.
- Why this job: Be part of a passionate team shaping the future of aerospace.
- Qualifications: Experience in aerospace document control and regulatory compliance required.
The predicted salary is between 40000 - 50000 £ per year.
Overview
Welcome to AALTO, a global leader in Stratospace.
Based in Farnborough, AALTO is an Airbus subsidiary that manufactures, operates, and delivers services with its solar-powered, stratospheric platform: Zephyr.
Zephyr’s persistence enables continuous flight for months at a time.
From above 60,000+ft, or 20km above ground, AALTO can deliver several applications including direct-to-device connectivity and high-resolution Earth observation.
AALTO operates in a new operational layer between most of air traffic and low-Earth orbit, Stratospace.
This is where high-altitude platforms deliver services to commercial and government partners.
We can help monitor environments, observe borders, track natural disasters and connect unconnected communities.
Join us as we create a new domain of aerospace: Stratospace.
You’ll be part of a highly-skilled, innovative and passionate group of people – Team AALTO.
Together, we can Unlock Stratospace.
- Job Purpose
- We are looking for a meticulous and regulatory-focused
QMS & Documentation Control Specialist to join our Quality Management System (QMS) and Audit team.
Operating within a highly regulated aerospace environment, you will take full ownership of the end-to-end lifecycle of our QMS documentation under the AALTO Business Management System.
Your mission will be to ensure strict compliance with international aerospace standards and civil aviation authority requirements, maintaining flawless traceability from design through to production and release.
Key Responsibilities
- QMS Documentation & Configuration Control
- Manage the creation, review, approval, distribution, revision, and archiving of QMS documentation (including policies, procedures, work instructions, quality manuals, templates, and records).
- Ensure only the latest, approved document versions are available and utilised across the business.
- Maintain strict document version control and status tracking, ensuring legacy systems and obsolete documents are controlled to prevent unintended use.
- Ensure absolute alignment between documented processes, approved configurations, and day-to-day operational practices.
- Regulatory Compliance & Audit Support
- Ensure all QMS documentation complies with EN 9100 / AQAP requirements, UK CAA / EASA / FAA Part 21 (DOA/POA) obligations, and internal company policies.
- Support the maintenance of mandatory documented information required for certification and authority oversight.
- Serve as a key point of contact during internal, customer, and regulatory authority audits—providing controlled documentation, demonstrating traceability, and ensuring document-related findings are closed out.
- Support compliance with Export Control classification ratings and technical data restrictions.
- Records Management & Traceability
- Oversee quality records to guarantee integrity, legibility, secure retention, and strict compliance with regulatory and contractual timelines.
- Support end-to-end traceability across the engineering lifecycle: from Design & Certification through to Production, Inspection, and Acceptance/Release.
- Collaboration & Continuous Improvement
- Act as the central point of contact for documentation governance within the programme, interfacing closely with QMS, Engineering, Industrial Quality, Supply Chain, and Conformity/Release teams.
- Contribute to digitalisation initiatives, driving the harmonisation, standardisation, and accessibility of documents within our digital Management Systems (BMS).
Essential Criteria
About You (Experience & Qualifications)
- Proven experience within the aeronautical/aerospace industry.
- Deep working knowledge of UK CAA / EASA Part 21 (DOA/POA) or Part 145 regulatory frameworks.
- Strong background in Document Control, Quality Assurance, or QMS maintenance within aerospace or defence.
- Experience working with digital Document Management Systems (DMS) or Business Management Systems (BMS).
- Meticulous attention to detail with excellent organisational and tracking skills.
- Right to work in the UK (and ability to obtain UK Security Clearance if required).
Desirable Criteria
- Nice To Have
- A valid UK CAA Part-66 Aircraft Maintenance Licence.
- Additional language skills, specifically professional proficiency in German, French, or Spanish.
At AALTO, we take pride in building and offering an exceptional work environment that values your well-being and rewards your dedication.
We believe in recognising your hard work and commitment, which is why we provide a fantastic bonus scheme that rewards your contributions.
Additionally, we understand the importance of financial security and support your future with a competitive pension plan.
When you join us, you become part of a workplace that not only encourages your professional growth but also cares about your personal fulfilment and financial stability.
AALTO is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status or pregnancy and maternity.
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StudySmarter Expert Advice🤫
We think this is how you could land Documentation Control Officer in Farnborough
✨Join Aerospace Forums and Groups
Get involved in aerospace engineering forums and online communities, like the AIAA (American Institute of Aeronautics and Astronautics). It's a great way to meet industry peers and stay updated on job openings and trends in the field.
✨Attend Industry Conferences
Keep an eye on upcoming aerospace conferences and events where you can network with professionals and showcase your interest. Events like the Farnborough International Airshow are not just about flying machines; they're a goldmine for connections and potential job leads.
✨Spotlight Your Projects
Make sure to highlight any hands-on experience or projects on your portfolio that showcase your skills in aerospace engineering. Employers love seeing practical applications of theoretical knowledge. Show us what you've got!
✨Apply Directly on Company Websites
When you find companies you want to work for, head straight to their careers page to apply for full-time roles, like the one with AALTO for a Documentation Control Officer. This often puts your application in front of the right people faster than just waiting for job boards!
We think you need these skills to ace Documentation Control Officer in Farnborough
Some tips for your application 🫡
Show Off Your Technical Skills:When applying for the aerospace engineering role at AALTO, make sure to highlight your technical expertise. Include specific software skills, like CAD tools or simulation software, and any relevant engineering projects you’ve worked on. This is your chance to really shine and showcase your engineering toolkit!
Don't Skip Your Projects!:Include a section in your CV dedicated to projects that demonstrate your problem-solving abilities in aerospace engineering. Whether it's a university project, an internship, or personal work, we love seeing how you’ve applied your skills in real-world scenarios. Make it clear what your role was and the impact of the project.
Show Your Passion in Your Cover Letter:At AALTO, we're not just looking for skills – we want to know why you’re passionate about aerospace engineering. Use your cover letter to express what excites you about aviation technology and your career goals. Share any relevant experiences or inspirations that have led you to apply for this full-time position.
Tailor Your CV for Aerospace:Make sure your CV is specifically tailored to aerospace engineering. Focus on your education, any certifications, and your work experience, ensuring you highlight aspects that relate directly to the role. Don’t forget to mention any internships or apprenticeships that have given you hands-on experience.
How to prepare for a job interview at AALTO
✨Brush Up on Your Technical Knowledge
Aerospace engineering is all about technical precision, so make sure you’re comfortable with key concepts like aerodynamics, propulsion, and materials science. We recommend going through any relevant coursework or projects you’ve worked on – these real-world examples can illustrate your understanding during the interview with AALTO.
✨Showcase Your Projects with Confidence
Make sure to have a portfolio ready that details any significant projects you've worked on, whether it’s a group assignment or a personal endeavour. Be prepared to discuss the challenges you faced, the tools you used, like CAD software, and what you learned from the experience, as this will show your problem-solving skills in action.
✨Prepare for Technical Interviews
Expect some technical questions or even problem-solving exercises during your interview with AALTO. Get familiar with design challenges or theoretical problems related to aerospace; this can range from calculating lift and drag forces to materials selection under stress. Practising these can help you feel more at ease when faced with tricky questions.
✨Emphasise Your Passion and Teamwork Skills
As a full-time candidate, it’s crucial to convey your passion for aerospace engineering and your ability to work in teams. Highlight any group projects or internships you've done, focusing on how you collaborated with others to achieve a goal. Companies like AALTO love seeing candidates who not only have technical skills but also fit well within their team culture.
