At a Glance
- Tasks: Support colleagues and ensure smooth office operations in a fast-paced environment.
- Company: Join one of the UK's largest pharmaceutical distribution networks with a collaborative culture.
- Benefits: Competitive salary, 20-25 days holiday, pension scheme, and development opportunities.
- Other info: Flexible working hours and a commitment to diversity and inclusion.
- Why this job: Make a real impact by delivering lifesaving medicines to communities every day.
- Qualifications: Clear communication skills, attention to detail, and previous office experience required.
The predicted salary is between 30000 - 40000 € per year.
As an Office Administrator you will play an integral part in supporting your colleagues and the wider network. You will be accountable for ensuring that the department runs smoothly from an administrative perspective, allowing us to continue to deliver an efficient service to all of our customers. Within this fast‑paced role, no two days will be the same. Your responsibilities will include general administrative duties, note taking, providing excellent customer service to everybody you interact with. You will also work closely with other teams on site and throughout the business whilst ensuring that all tasks are completed to a high standard.
Working Hours: 20 per week - 12:00-16:00
Core Responsibilities:
- Processing invoices (accounts payable)
- Reconciling bank statements and supplier accounts
- Managing purchase orders and expense tracking
- Assisting with monthly reports, budgets, and audits
- Maintaining records, filing systems, and compliance documents
- Dealing with missing delivery credits / queries / complaints logged on Sales Force
- Any other clerical duties as required
- Acting as a point of contact for internal teams and external partners
- Coordinating office operations and supplies
Requirements:
- Clear communication skills
- Excellent communication and problem‑solving skills
- Ability to work efficiently with a high level of attention to detail
- Ability to prioritise and manage workload
- Good numeracy and literacy skills
- Effective team player
- Experience working with Microsoft Word, Excel and PowerPoint
- Previous office experience essential
- Must be able to work in a fast‑paced environment
- Candidates will be required to be flexible in their working hours to cover holidays / sickness in the department
At AAH, you'll be part of a team playing a vital role in one of the UK's largest pharmaceutical and healthcare distribution networks. Every day, we make a difference in millions of lives by delivering lifesaving medicines from our network of branches to pharmacies, hospitals, and GP practices across thousands of communities. We operate with purpose and integrity, guided by our ICARE values, and are proud of the inclusive, collaborative culture we've built. We don't believe in standing still, which is why we are investing in our future by transforming our branch network to ensure timely and safe delivery of our valued goods. As part of our commitment to responsible business practices, we're actively working to reduce our environmental impact. From modernising our delivery fleet and optimising routes to minimising waste and improving energy efficiency across our operations, we're supporting a more sustainable future for the communities we serve. We are an equal‑opportunity employer, committed to diversity and inclusion. Our person‑centred approach to recruitment ensures a fair and welcoming experience, free from discrimination and bias. If you require any reasonable adjustments due to a disability or medical condition, please let our recruitment team know so we can support you throughout the process.
Benefits:
- Competitive salary plus benefits including 20 days holiday rising to 25 over 5 years plus bank holidays
- Company Sick Pay
- Pension Scheme
- Long Service Awards
- Death in Service
- Discounted Shopping Platform
- Employee Assistance Programme
- A full range of development opportunities including apprenticeships, on‑the‑job training and management qualifications, including our step‑into‑management programme, regional or even Head office roles – the opportunities are endless
- Onsite parking with excellent working conditions and transport links
Office Administrator in Swansea employer: AAH Pharmaceuticals Ltd
At AAH, we pride ourselves on being an exceptional employer, offering a supportive and inclusive work environment where every team member plays a crucial role in our mission to deliver lifesaving medicines. With a strong focus on employee development, we provide numerous growth opportunities, from apprenticeships to management qualifications, ensuring that your career can flourish alongside our commitment to sustainability and community impact. Enjoy competitive benefits, flexible working hours, and a collaborative culture that values your contributions and well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Swansea
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for those interviews! Research common questions for Office Administrators and practice your answers. Make sure you can showcase your communication skills and attention to detail, as these are key in this role.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in their minds when they're making decisions.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are excited about joining our team. It shows initiative and gives you a better chance of standing out in the crowd.
We think you need these skills to ace Office Administrator in Swansea
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administrator role. Highlight your previous office experience and any relevant skills, like communication and problem-solving, that match what we're looking for.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've handled administrative tasks or provided excellent customer service in the past.
Show Off Your Skills:We want to see your proficiency with Microsoft Word, Excel, and PowerPoint. If you have any certifications or courses related to these tools, be sure to include them in your application!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at AAH Pharmaceuticals Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities like processing invoices and managing purchase orders. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since clear communication is crucial for this role, prepare examples of how you've effectively communicated in previous jobs. Think about times when you resolved issues or collaborated with teams. Practising these scenarios will help you articulate your skills during the interview.
✨Demonstrate Your Attention to Detail
In a fast-paced environment, attention to detail is key. Bring up specific instances where your meticulous nature made a difference, whether it was catching an error in a report or ensuring compliance with filing systems. This will highlight your ability to maintain high standards.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your problem-solving abilities. Prepare to discuss challenges you've faced in previous roles and how you overcame them. This will showcase your critical thinking skills and adaptability, which are essential for an Office Administrator.
