At a Glance
- Tasks: Coordinate facilities operations, manage maintenance requests, and support event planning.
- Company: Join a dynamic team at a leading professional services firm in Leeds.
- Benefits: Enjoy flexible working, private medical insurance, and generous leave options.
- Other info: Great opportunities for career growth and a supportive work environment.
- Why this job: Be the go-to person for facilities and make a real difference in the workplace.
- Qualifications: Experience in facilities coordination and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Application Deadline: 5 June 2026
Department: Facilities
Employment Type: Permanent
Location: Leeds
Role Purpose
Key duties & responsibilities:
- Facilities Operations: Act as the first point of contact for facilities-related queries from colleagues across all office locations. Coordinate day-to-day building operations, including cleaning, maintenance, waste, security, utilities, and office services. Log, track, and manage reactive maintenance requests through to completion. Liaise with external contractors and service providers to ensure works are completed on time, to specification, and within agreed service levels. Monitor facilities standards and escalate issues where required. Support local office and OSS function with ad hoc time sensitive administrative tasks ensuring key deadlines are met. Event coordination, client and internal event planning and execution in conjunction with marketing and event team.
- Reception & Front-of-House Duties (cover): Act as first point of contact for visitors, clients, and contractors, ensuring a professional and friendly welcome. Manage reception desk and switchboard, answering and directing calls appropriately. Coordinate visitor sign-in, badges, and compliance with security procedures. Manage meeting room bookings, room setups, and refreshments. Handle incoming and outgoing post, deliveries, and couriers. Maintain reception and meeting areas to a high presentation standard.
- Health, Safety & Compliance: Support the delivery of Health & Safety requirements across the estate. Assist with conducting and maintaining risk assessments, inspections, and associated action plans. Coordinate statutory checks (e.g. fire alarms, emergency lighting, water hygiene) and maintain compliance records. Support incident reporting and investigation processes.
- Contractor & Supplier Management: Raise purchase orders and process invoices in line with internal procedures. Maintain accurate records of contractors, service agreements, and renewal dates. Support procurement of facilities-related goods and services. Ensure contractors adhere to site rules, H&S requirements, and agreed scopes of work.
- Estates & Data Management: Maintain accurate facilities and estates data, including floor plans, asset registers, and office information. Support the upkeep of central document repositories (e.g. SharePoint / Teams). Assist with reporting on facilities spend, issues, and performance.
- Projects & Office Changes: Provide coordination support for office moves, refurbishments, branding works, and minor projects. Assist with onboarding new locations or teams following acquisitions. Support workspace changes, desk moves, and colleague requests.
- Stakeholder Engagement: Work closely with IT, HR, Finance, and external advisors to support joined-up delivery. Deliver a positive, responsive service to colleagues, with a strong focus on communication and follow-through.
Experience & qualifications
Essential:
- Previous experience in a facilities, estates, property, or operations coordination role.
- Strong organisational skills with the ability to manage multiple priorities.
- Good communication skills and a proactive, customer-focused approach.
- Experience working with suppliers and contractors.
- Confident user of Microsoft Office (Outlook, Excel, Word, Teams).
Desirable:
- Knowledge of Health & Safety and facilities compliance requirements.
- Experience working across multiple office locations.
- Familiarity with CAFM systems, SharePoint, or document management platforms.
- Experience in professional services or office-based environments.
Personal Attributes:
- Practical and solutions-focused.
- Highly organised with strong attention to detail.
- Confident dealing with a wide range of stakeholders.
- Able to work independently while supporting wider team objectives.
- Calm under pressure and adaptable to change.
WHAT AAB OFFER
We want you to feel supported inside and outside of work. That’s why we offer a benefits package designed for your wellbeing, lifestyle, and career.
Time Off & Family Support:
- Annual leave (plus public holidays), with the option to buy or carry over leave.
- Enhanced parental leave (maternity, paternity, adoption).
- Paid volunteering day to support causes that matter to you.
Health & Wellbeing:
- Private Medical Insurance (PMI) for you and the option to cover family members.
- Employee Assistance Programme (EAP) for 24/7 mental health and wellbeing support.
- Death in Service benefit.
Financial Security:
- Competitive pension scheme.
- Life assurance policies to support you and your family.
Flexible & Agile Working:
- Hybrid working model.
- Agile working culture that supports flexible hours and smarter working.
- Modern office spaces designed for collaboration, focus, and wellbeing.
Facilities Co-ordinator in Leeds employer: AAB
AAB is an exceptional employer located in Leeds, offering a vibrant work culture that prioritises employee wellbeing and professional growth. With a comprehensive benefits package including private medical insurance, flexible working arrangements, and generous leave policies, AAB fosters an environment where employees can thrive both personally and professionally. The company values collaboration and communication, ensuring that every team member feels supported and empowered to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Co-ordinator in Leeds
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. Attend industry events or join relevant online groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its facilities operations. Be ready to discuss how your experience aligns with their needs. Show them you’re not just another candidate, but the perfect fit for their team!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email. It shows your enthusiasm and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the best choice.
✨Tip Number 4
Apply through our website for the best chance at landing that Facilities Co-ordinator role! We love seeing candidates who take the initiative to engage directly with us. Let’s get you started on this exciting journey!
We think you need these skills to ace Facilities Co-ordinator in Leeds
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Facilities Co-ordinator role. Highlight your relevant experience in facilities management and any specific skills that match the job description. We want to see how you can bring value to our team!
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, give examples of how you've successfully managed multiple priorities in the past. We love seeing real-life scenarios where you've kept things running smoothly!
Be Personable and Professional:As the first point of contact for many, it's important to convey a friendly yet professional tone in your application. Let your personality shine through while maintaining a level of professionalism that reflects our company culture.
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at AAB
✨Know Your Facilities Inside Out
Before the interview, make sure you understand the key responsibilities of a Facilities Co-ordinator. Familiarise yourself with common facilities management tasks like maintenance requests, health and safety compliance, and event coordination. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss how you've managed multiple priorities in the past. Think of specific examples where you successfully coordinated tasks or projects, especially in a facilities or operations context. This will demonstrate your ability to handle the demands of the job.
✨Communicate Like a Pro
Good communication is key in this role, so practice articulating your thoughts clearly. Be ready to explain how you've effectively liaised with contractors, colleagues, and stakeholders in previous positions. Highlight any experience you have in managing relationships and ensuring smooth operations.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Prepare for questions like how you would handle a maintenance emergency or manage conflicting priorities. Think through your responses and consider using the STAR method (Situation, Task, Action, Result) to structure your answers.
