Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate facilities operations, manage contractors, and ensure health and safety compliance.
- Company: Join a dynamic team at AAB in Belfast, focused on creating a safe and efficient workplace.
- Benefits: Enjoy competitive salary, private medical insurance, flexible working, and generous leave options.
- Other info: Great opportunities for personal growth and a supportive work culture.
- Why this job: Be the go-to person for facilities, making a real difference in a collaborative environment.
- Qualifications: Experience in facilities coordination and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 ÂŁ per year.
The Facilities Co‑ordinator supports the effective, safe, and compliant operation of AAB offices and facilities. The role focuses on day‑to‑day coordination of facilities services, contractor management, health and safety administration, and supporting projects across the estate. This is a hands‑on, customer‑focused role, acting as a key point of contact for colleagues and suppliers, while ensuring facilities operate smoothly, efficiently, and consistently across all locations.
Key Responsibilities
- Facilities Operations
- Manage reception area, welcome visitors and clients
- Coordinate meeting room bookings, reporting technology issues
- Act as the first point of contact for facilities‑related queries from colleagues across all office locations as requested
- Coordinate day‑to‑day building operations, including cleaning, maintenance, waste, security, utilities, and office services
- Log, track, and manage reactive maintenance requests through to completion
- Liaise with external contractors and service providers to ensure works are completed on time, to specification, and within agreed service levels
- Monitor facilities standards and elevate issues where required
- Assist and coordinate events held in the location
- Health, Safety & Compliance
- Support the delivery of Health & Safety requirements across the estate
- Assist with conducting and maintaining risk assessments, inspections, and associated action plans
- Coordinate statutory checks (e.g. fire alarms, emergency lighting, water hygiene) and maintain compliance records
- Support incident reporting and investigation processes
- Contractor & Supplier Management
- Oversee invoice process in line with internal procedures
- Maintain accurate records of contractors, service agreements, and renewal dates
- Support procurement of facilities‑related goods and services
- Ensure contractors adhere to site rules, H&S requirements, and agreed scopes of work
- Estates & Data Management
- Maintain accurate facilities and estates data, including floor plans, asset registers, and office information
- Support the upkeep of central document repositories (e.g. SharePoint / Teams)
- Assist with reporting on facilities spend, issues, and performance
- Projects & Office Changes
- Provide coordination support for office moves, refurbishments, branding works, and minor projects
- Assist with onboarding new locations or teams following acquisitions
- Support workspace changes, desk moves, and colleague requests
- Stakeholder Engagement
- Work closely with IT, P&C, Finance, and external advisors to support joined‑up delivery
- Deliver a positive, responsive service to colleagues, with a strong focus on communication and follow‑through
Experience & Qualifications
- Essential
- Previous experience in a facilities, estates, property, or operations coordination role
- Strong organisational skills with the ability to manage multiple priorities
- Good communication skills and a proactive, customer‑focused approach
- Experience working with suppliers and contractors
- Confident user of Microsoft Office (Outlook, Excel, Word, Teams)
- Desirable
- Knowledge of Health & Safety and facilities compliance requirements
- Experience working across multiple office locations
- Familiarity with CAFM systems, SharePoint, or document management platforms
- Experience in professional services or office‑based environments
Personal Attributes
- Practical and solutions‑focused
- Highly organised with strong attention to detail
- Confident dealing with a wide range of stakeholders
- Able to work independently while supporting wider team objectives
- Calm under pressure and adaptable to change
WHAT AAB OFFER
- Time Off & Family Support
- Annual leave (plus public holidays), with the option to buy or carry over leave
- Enhanced parental leave (maternity, paternity, adoption)
- Paid volunteering day to support causes that matter to you
- Health & Wellbeing
- Private Medical Insurance (PMI) for you and the option to cover family members
- Employee Assistance Programme (EAP) for 24/7 mental health and wellbeing support
- Death in Service benefit
- Financial Security
- Competitive pension scheme
- Life assurance policies to support you and your family
- Flexible & Agile Working
- Hybrid working model
- Agile working culture that supports flexible hours and smarter working
- Modern office spaces designed for collaboration, focus, and wellbeing
Facilities Co-ordinator in Belfast employer: AAB
Contact Detail:
AAB Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Co-ordinator in Belfast
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on AAB. Check out their website and social media to understand their values and what they stand for. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your previous experience aligns with the role of Facilities Co-ordinator. The more comfortable you are, the better you'll come across during the actual interview.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've successfully managed multiple priorities in the past. Whether it's coordinating events or handling maintenance requests, having concrete examples will demonstrate your capabilities and make you stand out.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Facilities Co-ordinator in Belfast
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Facilities Co-ordinator role. Highlight your relevant experience in facilities management and any specific skills that match the job description. We want to see how you can bring value to our team!
Show Off Your Organisational Skills: Since this role is all about coordination, don’t shy away from showcasing your organisational prowess. Use examples from your past experiences where you successfully managed multiple priorities or projects. We love a good story!
Be Clear and Concise: When writing your application, keep it clear and to the point. Avoid jargon and make sure your key achievements stand out. We appreciate straightforward communication, so let’s keep it simple and effective!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, you’ll find all the details you need right there!
How to prepare for a job interview at AAB
✨Know Your Facilities Inside Out
Before the interview, make sure you understand the key responsibilities of a Facilities Co-ordinator. Familiarise yourself with the day-to-day operations, health and safety compliance, and contractor management. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Think about specific situations where your attention to detail made a difference, and be ready to share these stories during the interview.
✨Communicate Like a Pro
As a key point of contact for colleagues and suppliers, effective communication is crucial. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask the interviewer about their facilities operations, showing your proactive approach and genuine interest in the role.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess how you'd handle real-life situations in the role. Think about potential challenges you might face as a Facilities Co-ordinator, such as managing a maintenance request or coordinating an office move, and prepare your responses to showcase your problem-solving skills.