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For Companies At a Glance
- Tasks: Join our team to manage client onboarding and ensure compliance with AML and KYC regulations.
- Company: AAB is a global tech-enabled services group focused on audit, accounting, and advisory solutions.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and professional development.
- Other info: We celebrate diversity and are committed to creating an inclusive workplace for all.
- Why this job: Be part of a supportive culture that values your input and fosters career aspirations.
- Qualifications: Ideal candidates have experience in client onboarding and a solid understanding of compliance regulations.
The predicted salary is between 30000 - 42000 £ per year.
Vacancy Name
Onboarding & Data Governance Assistant
Vacancy Number
VN889
Employment Type
Permanent
Location
UK
Job Details
DISCOVER YOUR POTENTIAL. BUILD YOUR CAREER. JOIN US AT AAB.
AAB is a leading professional services firm operating across the UK, Ireland, and the USA. We specialise in the mid-market, supporting individuals, family businesses, and organisations with a full suite of services including audit, tax, corporate finance, payroll, people consultancy, and wealth management. With 1,000+ team members, we deliver expert support to clients all over the world.
THE TEAM
At AAB we pride ourselves on providing everyone with an inspiring career opportunity. Our culture keeps the layers simple and the relationship personal. We know that our success is down to one thing, our people, and we make sure looking after our people is at the heart of everything we do.
Does AAB sound like a good fit for you? We currently have an opening for an Onboarding & Data Governance Assistant to join our Operational Support Services team.
THE ROLE
Onboarding & Data Governance Assistant – UK
Role Overview
The Onboarding & Data Governance Team play a crucial groupwide role within AAB\’s Operational Support Services team, ensuring a seamless integration of new clients into AAB\’s ecosystem and supporting our vital regulatory compliance. This position demands meticulous attention to detail and a proactive approach to managing the onboarding process, from initial Anti-Money Laundering (AML) and Know Your Customer (KYC) checks to monitoring and supporting requirements for ongoing client due diligence and dealing with the compliance aspects of client exits, all handled within our CRM system.
Technical support and ongoing training will be provided by the Onboarding & Data Governance Lead and the Business Protection Team in relation to client acceptance, AML and KYC checks and other relevant client compliance requirements.
Client Onboarding Workflow
- Process Management: Oversee the end-to-end client onboarding process, ensuring adherence to established workflows without overlooking any steps.
- Information Accuracy: Ensure all client information is accurately recorded and maintained within the CRM system.
AML and KYC Compliance
- New Clients: Conduct Anti-Money Laundering (AML) and Know Your Customer (KYC) checks in line with regulatory policies. This includes open-source adverse media searches, identification and verification checks using tools like SmartSearch, and ensuring completion of AML risk assessments.
- Ongoing Monitoring: Monitor changes in client ownership or control and update AML/KYC checks accordingly. Support client delivery teams in conducting ongoing due diligence.
Professional Enquiry Requests
- Prepare and issue professional enquiry requests aligned with the services provided, ensuring timely follow-ups and responses.
Engagement Letters and Extra Service Orders
- Draft and issue engagement letters and extra service orders, including necessary appendices. Manage the signing process via the CRM and ensure documents are accurately saved in the client\’s folder within the Document Management System.
CRM Management
- Maintain up-to-date and accurate client data within the AAB CRM system, ensuring completeness for integration with systems like Practice Engine.
Client Disengagement
- Manage the client disengagement process, including issuing responses to professional enquiries, sending disengagement letters, and closing client accounts.
Ad Hoc Tasks
- Assist in various tasks and projects as required, demonstrating flexibility and adaptability.
Best Practices for Effective Onboarding
- Regulatory Compliance: Stay updated with the latest AML and KYC regulations to ensure all onboarding processes meet current standards.
- Efficient Use of Technology: Leverage tools like SmartSearch for identity verification and document management system to streamline processes.
- Clear Communication: Maintain open lines of communication with clients and internal teams to facilitate a smooth onboarding experience.
- Continuous Improvement: Identify onboarding workflows to enhance efficiency and client satisfaction.
- Data Integrity: Ensure all client information is accurately captured and securely stored, maintaining data integrity across systems.
Key Skills and Attributes
- A solid understanding of AML and KYC regulations, with the ability to apply these in a practical, business context
- Familiar with systems and platforms typically used in a professional services environment including CRM, document management and agreement management platforms (such as CRM and Sharepoint systems.
- Willingness and aptitude to develop skills and knowledge
- Strong organisational skills, with a keen eye for detail and the ability to manage multiple tasks simultaneously
- Excellent communication skills, both written and verbal, with the capability to engage effectively with a range of stakeholders including clients, potential clients, suppliers and team members at all levels
- Strong time management skills, with the ability to work independently and take ownership of tasks
Role Requirements
- Experience in client onboarding or a related field, preferably within a professional services environment
- A proactive approach to problem-solving and the ability to work independently as well as part of a team
- An understanding of a professional services organisation is advantageous
- A proactive and positive attitude to problem solving and the ability to work independently as well as part of a team
Work Environment
- A collaborative office setting, with a focus on high standards of stakeholder/client service and compliance
- As a successful and evolving company, we\’re always open to ideas and suggestions to enhance efficiencies
At AAB you will have tremendous opportunities that will meet your career aspirations, working in a progressive, energetic and stimulating environment alongside supportive and engaging professional teammates.
AAB Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Disclaimer
Unsolicited CV\’s sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.
#UK1
Salary
Competitive
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Onboarding & Data Governance Assistant employer: AAB Wealth Limited
Contact Detail:
AAB Wealth Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Onboarding & Data Governance Assistant
✨Tip Number 1
Familiarise yourself with AML and KYC regulations. Understanding these compliance requirements will not only help you in the role but also demonstrate your commitment to the position during interviews.
✨Tip Number 2
Gain experience with CRM systems and document management tools. Being comfortable with technology like SmartSearch will give you an edge, as you'll be expected to manage client data efficiently.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This will highlight your ability to handle the fast-paced environment at AAB.
✨Tip Number 4
Practice clear communication techniques. Since the role involves liaising with clients and internal teams, being able to articulate your thoughts clearly will be crucial for a smooth onboarding process.
We think you need these skills to ace Onboarding & Data Governance Assistant
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Onboarding & Data Governance Assistant position. Understand the key responsibilities and required skills, such as AML and KYC compliance, to tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in client onboarding or related fields. Mention specific tasks you've handled that align with the role's requirements, such as managing client data or conducting compliance checks.
Showcase Your Skills: Clearly outline your organisational skills, attention to detail, and ability to manage multiple tasks. Provide examples of how you've successfully communicated with clients or stakeholders in past roles, as this is crucial for the position.
Craft a Strong Cover Letter: Write a compelling cover letter that not only expresses your interest in the role but also demonstrates your understanding of AAB's values and culture. Mention how you can contribute to their mission of providing excellent client service and compliance.
How to prepare for a job interview at AAB Wealth Limited
✨Understand AML and KYC Regulations
Make sure you have a solid grasp of Anti-Money Laundering (AML) and Know Your Customer (KYC) regulations. Be prepared to discuss how these regulations apply in a practical context, as this role heavily involves compliance.
✨Familiarise Yourself with CRM Systems
Since the position requires managing client data within a CRM system, it’s beneficial to familiarise yourself with common CRM platforms. If you have experience with systems like SmartSearch or SharePoint, be ready to share that during your interview.
✨Showcase Your Attention to Detail
This role demands meticulous attention to detail. Prepare examples from your past experiences where your attention to detail made a significant impact, especially in onboarding processes or compliance tasks.
✨Demonstrate Strong Communication Skills
Effective communication is key in this role. Be ready to discuss how you’ve successfully engaged with clients and team members in previous positions, highlighting your ability to maintain clear lines of communication.