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- Tasks: Manage site documentation and support the team with administrative duties.
- Company: Join a leading specialist steel contractor on a flagship infrastructure project in the UK and Europe.
- Benefits: Gain hands-on experience in a dynamic environment with opportunities for growth.
- Why this job: Be a key player in ensuring smooth communication and compliance on exciting large-scale projects.
- Qualifications: Experience in document control or site administration, especially in construction, is essential.
- Other info: Familiarity with HS2 projects and proficiency in EDMS are big pluses!
The predicted salary is between 36000 - 60000 £ per year.
AA Euro Group are recruiting on behalf of a specialist steel contractor responsible for delivering and erecting structural steel on a flagship infrastructure project in the UK and Europe. The Site Administrator / Document Controller will be responsible for managing site documentation, ensuring compliance with project requirements, and supporting the site team with administrative duties. This role is crucial in maintaining efficient document control processes and facilitating smooth communication between site teams, clients, and stakeholders. Key Responsibilities: * Document Control: * Maintain and manage project documentation, ensuring all records are up to date and comply with HS2 and company standards. * Control the distribution of documents, drawings, and reports across project teams and stakeholders. * Use Electronic Document Management Systems (EDMS) to track and store documentation. * Site Administration: * Provide administrative support to site teams, including handling correspondence, meeting minutes, and reports. * Manage site records such as attendance, permits, and deliveries. * Liaise with project managers, engineers, and subcontractors to ensure efficient communication. * Compliance & Quality Assurance: * Ensure all documentation follows HS2 contractual and compliance standards. * Assist in audits by providing accurate and well-organized documentation. * Support health and safety record-keeping and compliance reporting. * Stakeholder Coordination: * Act as a point of contact between the site team and head office for administrative matters. * Ensure timely and accurate flow of information between internal and external stakeholders. Key Requirements: * Previous experience in a Site Administrator / Document Controller role within the construction or infrastructure sector. * Familiarity with large-scale infrastructure projects (experience on HS2 or similar projects is a plus). * Proficiency in Electronic Document Management Systems (e.g., Aconex, Asite, Viewpoint, or similar). * Strong IT skills, including MS Office (Word, Excel, Outlook, Teams). * Excellent organizational and communication skills with strong attention to detail. * Ability to multitask and work under pressure in a fast-paced site environment. * Knowledge of health and safety procedures and construction site protocols
Document Controller employer: AA Euro Group
Contact Detail:
AA Euro Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarize yourself with Electronic Document Management Systems (EDMS) like Aconex or Asite. Being proficient in these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight any previous experience you have with large-scale infrastructure projects, especially if you've worked on HS2 or similar. This will show that you understand the complexities involved and can navigate them effectively.
✨Tip Number 3
Brush up on your organizational skills and be prepared to discuss how you manage multiple tasks under pressure. Share specific examples from your past roles where you successfully juggled various responsibilities.
✨Tip Number 4
Make sure to convey your strong communication skills during the interview. Being a point of contact between site teams and stakeholders requires clarity and efficiency, so be ready to share how you've facilitated smooth communication in previous positions.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control and site administration. Emphasize any previous roles in the construction or infrastructure sector, especially if you have worked on large-scale projects like HS2.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your skills in managing documentation and supporting site teams make you a perfect fit for the role.
Showcase Your IT Skills: Since proficiency in Electronic Document Management Systems is crucial, mention any specific systems you have used (like Aconex or Viewpoint) and highlight your strong IT skills, particularly with MS Office applications.
Highlight Compliance Knowledge: Demonstrate your understanding of compliance and quality assurance processes. Mention any experience you have with health and safety procedures and how you ensure documentation meets contractual standards.
How to prepare for a job interview at AA Euro Group
✨Show Your Document Control Expertise
Be prepared to discuss your previous experience with document control, especially in the construction or infrastructure sector. Highlight specific projects where you managed documentation and how you ensured compliance with standards.
✨Familiarize Yourself with EDMS
Since proficiency in Electronic Document Management Systems is crucial, make sure to mention any systems you've used, like Aconex or Viewpoint. If possible, provide examples of how you utilized these tools to improve document tracking and storage.
✨Demonstrate Strong Communication Skills
As a Site Administrator / Document Controller, effective communication is key. Prepare to share examples of how you've facilitated communication between site teams, clients, and stakeholders, ensuring everyone is on the same page.
✨Highlight Your Organizational Skills
Discuss your approach to managing multiple tasks and documents simultaneously. Provide examples of how your organizational skills have helped you maintain efficiency and accuracy in a fast-paced environment.
