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- Tasks: Support Fire Contract Management with administrative duties and ensure compliance with regulations.
- Company: Join A2Dominion, a leading UK housing association dedicated to providing quality homes.
- Benefits: Enjoy 25 days holiday, flexible working, and a generous health allowance.
- Why this job: Make a real impact in fire safety while developing your skills in a supportive environment.
- Qualifications: GCSEs in Maths and English, IT proficiency, and admin experience preferred.
- Other info: Diverse and inclusive workplace with excellent career growth opportunities.
The predicted salary is between 31490 - 33000 £ per year.
Salary: £31,490 - £33,000
Location: Ealing office base with hybrid working
Contract: Permanent, 35 hours per week.
DBS check required: Basic
Role Overview
We are looking for a Contract Administrator - Fire to join our dedicated Property Services department. The successful candidate will carry out all administrative duties in support of Fire Contract Management, to ensure all KPIs and regulatory requirements are achieved.
Key Responsibilities
- Distribute and monitor all action plan items arising from A2Dominion's program of Fire Risk Assessment. Report on FRA actions when required.
- Respond to all resident and internal department correspondence by telephone, emails or in writing and/or requests for assistance and/or information.
- Raise all Works Orders as instructed.
- Coordinate access for Contractors, Consultants and Surveyors where necessary, in liaison with other Operations Directorate departments or residents.
- Liaise and work with the Contractor(s), Consultants, and all other Operations Directorate departments to ensure all fire-related compliancy inspections and reports are completed and updated in accordance with current A2Dominion Policies & Procedures.
- Assist with compliancy documentation and preparation of statistical information when requested.
- Work with and achieve competence with fire safety related software.
- Assist with the maintenance of Consultancy and Contractor 'Framework Agreements' as requested.
- Provide general administrative support to the Fire Team and assist the Fire Safety Team to meet Department KPIs and SLAs.
- Organise and attend meetings, and prepare minutes and action points as required, including occasional offsite meetings within and outside normal working hours.
- Assist in the administration and analysis of tenant and contractor feedback information. Carry out and input resident satisfaction questionnaires; produce statistics and reports when required to ensure results are fed back to improve the service.
More About You
- Educated to GCSE level or equivalent in Maths and English (Grades A*- C).
- Able to use IT packages/software (Microsoft Outlook, Word, Excel) to maximise own efficiency and effectiveness.
- Have experience of working in an administration post or similar.
- Have a willingness to learn and provide an excellent service.
About Us
We’re a UK housing association committed to a vision – providing homes people love to live in. With over 38,000 homes in management across London and southern England, we provide a wide range of homes for social, affordable and private rent, specialist housing services, as well as homes for sale and shared ownership. Our 70,000 customers have diverse backgrounds and levels of income and we’re here to provide all of them with homes that are safe, high quality and sustainable. And with social housing roots going back eight decades, we continue to ensure that every penny of profit we make is reinvested into our charitable social purpose – delivering more homes and better services for customers. We’re also members of the G15, a group of leading housing associations that work together to house one in ten Londoners and tackle the housing crisis.
Choosing us is easy
As an employee of A2Dominion, we want you to feel rewarded and have a choice of flexible benefits, salary exchange benefits, and rewards and discounts that work for you, wherever you are in your life. We offer a wide range of staff benefits. For this role, these include:
- 25 days' holiday (Plus Bank Holidays) increasing up to 28 days with 3 years of service
- Up to 8% contributory pension
- Flexible working
- In addition, all permanent and fixed-term employees receive a generous annual allowance of up to £300 to use towards health and lifestyle benefits for both you and your family.
Diversity & Inclusion
We’re proud to be a Disability Confident Employer and welcome applications from people of all backgrounds. Our recruitment process is inclusive and accessible, and we guarantee an interview to disabled applicants who meet the minimum criteria. Reasonable adjustments are available throughout the process - just contact our Resourcing Team at resourcing@a2dominion.co.uk. We know some people hesitate to apply if they don’t meet every requirement. If that’s you, we encourage you to apply if your skills and experience align – please get in touch with us to talk it through. At A2Dominion, we value diversity, embrace flexibility, and are a family-friendly employer. Everyone belongs here. Join us and help make a lasting difference in the lives of our customers.
Contract Administrator - Fire in London employer: A2Dominion Group
Contact Detail:
A2Dominion Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator - Fire in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their approach to fire safety and compliance, so you can show how your skills align with their mission. We want to see that you’re genuinely interested!
✨Tip Number 3
Practice common interview questions and scenarios related to contract administration. Role-play with a friend or use online resources to get comfortable. The more you practice, the more confident you'll feel when it’s your turn to shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Contract Administrator - Fire in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Contract Administrator role. Highlight your relevant experience in administration and fire safety, and show us how you can contribute to our Property Services department.
Show Off Your Skills: We want to see your IT skills shine! Mention your proficiency with Microsoft Outlook, Word, and Excel, and any experience you have with fire safety software. This will help us understand how you can maximise efficiency in the role.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. We appreciate straightforward communication!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at A2Dominion Group
✨Know Your Fire Safety Basics
Make sure you brush up on fire safety regulations and compliance standards relevant to the role. Understanding the key responsibilities, like monitoring action plans from Fire Risk Assessments, will show your commitment and readiness to contribute.
✨Showcase Your Admin Skills
Prepare examples of your previous administrative experience, especially in coordinating with contractors or managing documentation. Highlight your proficiency with IT packages like Microsoft Outlook, Word, and Excel, as these are crucial for the role.
✨Be Ready to Discuss KPIs
Familiarise yourself with Key Performance Indicators (KPIs) related to fire safety and property management. Be prepared to discuss how you can help achieve these targets and improve service delivery based on resident feedback.
✨Ask Insightful Questions
Prepare thoughtful questions about the team dynamics, the tools used for fire safety management, and how success is measured in the role. This shows your genuine interest in the position and helps you gauge if it's the right fit for you.
