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- Tasks: Coordinate exciting private events and support vibrant public events at a stunning venue.
- Company: Join the team at Leonardslee Gardens, a beautiful location in West Sussex.
- Benefits: Enjoy flexible part-time hours, a creative work environment, and opportunities for growth.
- Why this job: Be the mastermind behind unforgettable events and make lasting memories for guests.
- Qualifications: Strong organisational skills and a passion for event planning are essential.
- Other info: Perfect for those looking to gain hands-on experience in the events industry.
The predicted salary is between 12000 - 18000 £ per year.
The Events Coordinator is responsible for managing private events from initial enquiry through to delivery ensuring a high standard of service. The role also provides marketing support for private hire and assists the Public Events Team during peak periods for public events (e.g. seasonal children’s trails, large Spring & Summer events etc.). This position is ideal for someone with strong organisational skills who enjoys working across both client‑facing and operational responsibilities.
Key Responsibilities
- Private Events Coordination
- Respond to and manage private event enquiries providing accurate information and guiding clients through the booking process
- Prepare proposals, contracts, event schedules and function sheets
- Liaise with clients, suppliers, catering teams and internal departments to ensure all event requirements are met
- Oversee event set‑ups, room layouts, timelines and guest requirements including dietary needs
- Attend events where required to ensure smooth delivery and uphold venue standards
- Private Events Marketing Support
- Assist with updating venue hire information packages and pricing for the website and marketing materials
- Provide content, case studies and imagery to support marketing campaigns
- Help maintain the venue hire section of the website to ensure accuracy and consistency
- Ensure listing sites and partner information is correct, accurate and kept up to date
- Support social media or email content relating to private events as required
- Private Events Marketing & Business Development
- Proactively promote Leonardslee House and its event spaces to potential clients, planners and partners
- Build and maintain relationships with wedding planners, corporate contacts and local businesses
- Identify opportunities to upsell venue hire packages and add‑on services
- Contribute ideas to drive private event sales and increase venue hire revenue
- Attend industry events or showcases when required to represent the venue and generate leads
- Public Events Support (Peak Periods)
- Assist the Events Team with planning and coordination for large‑scale public events
- Support supplier logistics, staffing schedules, site plans, signage and operational documentation
- Provide on‑site help during peak events ensuring smooth visitor flow and addressing operational needs
- Administration & Communication
- Maintain organized event files, calendars and booking records
- Manage inbox queries relating to private events and venue hire
- Ensure all internal teams have clear and timely event information
Skills & Qualities
- Excellent written and verbal communication skills
- Strong organisational abilities and attention to detail
- Confident managing multiple tasks and deadlines at once
- Experience in events hospitality or a related field is an advantage
- Comfortable working hands‑on during busy periods and adaptable to changing needs
How to Apply
Upload your CV and a cover letter outlining your relevant experience.
Events Coordinator (Private Events & Public Events Support) in Horsham employer: A24 Group
Contact Detail:
A24 Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Coordinator (Private Events & Public Events Support) in Horsham
✨Tip Number 1
Get to know the venue inside out! Familiarise yourself with Leonardslee Gardens and its event spaces. This way, when you chat with potential clients, you can confidently highlight what makes our venue special and how it can cater to their needs.
✨Tip Number 2
Network like a pro! Attend industry events and connect with wedding planners, corporate contacts, and local businesses. Building relationships is key to landing those private events, so don’t be shy about putting yourself out there.
✨Tip Number 3
Show off your organisational skills! When managing multiple tasks, keep everything in check with a solid system. Use calendars, checklists, and reminders to ensure nothing slips through the cracks during busy periods.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team at Leonardslee Gardens.
We think you need these skills to ace Events Coordinator (Private Events & Public Events Support) in Horsham
Some tips for your application 🫡
Show Off Your Organisational Skills: As an Events Coordinator, your organisational skills are key! Make sure to highlight any relevant experience where you've managed multiple tasks or events. We want to see how you keep everything running smoothly!
Tailor Your Cover Letter: Don’t just send a generic cover letter! Take the time to tailor it to the role at Leonardslee Gardens. Mention specific responsibilities from the job description and how your experience aligns with them. It shows us you’re genuinely interested!
Be Clear and Concise: When writing your CV and cover letter, clarity is crucial. Use bullet points for easy reading and keep your sentences concise. We appreciate straightforward communication, especially in event planning!
Apply Through Our Website: Make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to upload your CV and cover letter there!
How to prepare for a job interview at A24 Group
✨Know Your Events Inside Out
Make sure you’re familiar with the types of events the company hosts, especially private functions and public events. Research Leonardslee Gardens and understand their unique offerings. This will help you answer questions confidently and show your genuine interest in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational abilities. Discuss how you’ve managed multiple tasks or events simultaneously, and be ready to explain your process for keeping everything on track. This is crucial for the Events Coordinator role!
✨Demonstrate Your Marketing Savvy
Since the role involves marketing support, think about how you can contribute to promoting events. Bring ideas for social media content or marketing campaigns that could enhance venue hire visibility. This shows you’re proactive and ready to add value from day one.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations, like handling a last-minute change during an event. Practice your responses to these scenarios, focusing on your problem-solving skills and ability to stay calm under pressure. This will demonstrate your readiness for the fast-paced environment.
