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- Tasks: Support sales, parts, and service departments with various administrative duties.
- Company: Join a family-run business with over 50 years of experience in horticulture and agriculture.
- Benefits: Enjoy competitive pay, health support, enhanced holiday, and employee discounts.
- Why this job: Gain valuable experience in a dynamic environment with potential for full-time opportunities.
- Qualifications: Strong IT skills, excellent communication, and a customer-focused attitude required.
- Other info: Training provided for specific systems; friendly team atmosphere.
The predicted salary is between 24000 - 36000 £ per year.
Gammies Groundcare Forfar (Part of A. M. Phillip) is recruiting for an Office Administrator. This role is initially for maternity cover for our office/sales administrator at our busy Forfar depot, supporting the administrative duties of our sales, parts and service departments, with the option to continue full-time/part-time thereafter. Working days are Monday – Friday with an alternating Saturday morning rota.
Daily areas of responsibility include:
- Reviewing incoming emails, forwarding them to the relevant departments, responding or forwarding documents to our system.
- Processing, checking, allocating and claiming whole goods bonuses.
- Processing and filing purchase & parts invoicing.
- Creating, booking in and charging out whole goods within our IBCOS system and creating whole goods tags.
- Registering sold vehicles within the DVLA RAV system as required.
- Answering incoming telephone calls and transferring to relevant departments.
Weekly areas of responsibility include:
- Monthly wages.
- Daily recording of staff work times and input into our system.
- Processing of monthly commissions.
- Filing of paperwork, including parts and whole goods delivery notes.
- Monitoring the stocking level of stationery and ordering supplies.
- Other administrative duties as required.
The Person:
- IT Literacy.
- Strong understanding of Microsoft packages.
- Excellent organisational & communication skills.
- Good problem solver with a customer‑focused attitude.
- Knowledge of IBOCS and DVLA RAV System is preferred but not required; training will be provided.
The Company:
- Company Pension.
- On‑site/Free Parking.
- Life insurance.
- Health & wellbeing support (Access to GP).
- Enhanced Holiday pay.
- Birthday as an additional Holiday (after 1 year of service).
- Employee Discount.
- Company workwear.
Gammies started out as a family business and has grown into the company it is today with over 30 staff working within our Forfar depot and are part of the A.M Phillips group. We have over 50 years of knowledge and experience supplying Horticulture and Agricultural products and services to our customers and work with a range of leading brands. All the equipment we supply is fully assembled and on handover to our customer we advise and instruct on the correct use and maintenance. Aftersales support is a major part of our commitment and we are always available post‑sale to help with any queries and have an in‑house fully equipped workshop for servicing and repair. Our reputation is built on quality, excellent service, friendly staff, good value, and a clear goal to support our customers.
If you feel you have the right level of commitment and drive to deliver the highest level of service to our customers, please apply via our website, in writing or e‑mail your CV to Les Gammie, Gammies Ground care, Station Yard, Carseview Road, Forfar, DD8 3BT.
Office Administrator employer: A.M.Phillip Ltd.
Contact Detail:
A.M.Phillip Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Get to know the company! Research Gammies Groundcare and understand their values and services. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info about the office culture and what they really value in an Office Administrator.
✨Tip Number 3
Prepare for the interview by practising common questions related to administrative roles. Think about how your skills match the job description, especially around IT literacy and customer service. We want you to shine!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Gammies Groundcare family.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your IT literacy and organisational skills, as these are key for us at Gammies Groundcare. Use specific examples from your past experiences that showcase your ability to handle administrative tasks.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Let us know why you’re passionate about this role and how your skills align with our needs. Be sure to mention your customer-focused attitude and any relevant experience you have, even if it’s not directly related.
Showcase Your Communication Skills: As an Office Administrator, communication is crucial. In your application, demonstrate your ability to communicate effectively. Whether it’s through clear writing or by mentioning your experience in handling phone calls and emails, we want to see that you can connect with others.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important details. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at A.M.Phillip Ltd.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Administrator position. Familiarise yourself with tasks like processing invoices and managing emails. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your IT Skills
Since the job requires strong IT literacy, be prepared to discuss your experience with Microsoft packages and any relevant systems. If you have prior experience with IBCOS or DVLA RAV, mention it! If not, express your eagerness to learn and adapt quickly.
✨Demonstrate Your Organisational Skills
During the interview, share examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to stay organised and prioritise effectively, as these skills are crucial for the role.
✨Emphasise Customer Focus
Gammies Groundcare values a customer-focused attitude, so be ready to discuss how you've handled customer interactions in previous roles. Share specific examples where you went above and beyond to ensure customer satisfaction, as this will resonate well with the interviewers.
