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For Companies At a Glance
- Tasks: Support daily operations in a busy office, handling purchasing and accounts tasks.
- Company: Join a well-established business in the industrial engineering sector.
- Benefits: Competitive salary, supportive environment, and career development opportunities.
- Why this job: Be part of a close-knit team and make a real impact in a dynamic role.
- Qualifications: Experience in purchasing and accounts administration with strong communication skills.
- Other info: Enjoy varied responsibilities and a collaborative work culture.
The predicted salary is between 27000 - 28000 £ per year.
We are currently seeking a friendly, organised Purchasing & Accounts Administrator to support the day-to-day operations of a busy office within the industrial engineering sector. This role is ideal for someone who enjoys variety, working closely with people, and keeping things running smoothly behind the scenes. You will play a key part in supporting office, sales, purchasing, and production processes, acting as a professional first point of contact for customers and suppliers, while working as part of a small, tight-knit team.
Key Responsibilities
- Answer incoming telephone calls in a professional and welcoming manner
- Respond to customer and supplier enquiries via phone and email
- Assist with purchasing administration, including:
- Sourcing parts and suppliers
- Raising and following up purchase orders
- Matching purchase orders to invoices
- Chasing suppliers to ensure timely delivery
- Unpack and check incoming orders
- Maintain and reconcile supplier statements
- Prepare sales invoices, quotes, and export documentation
- Manage shipments and coordinate with logistics
- Support production and works order processes
- Input figures accurately into reports using Microsoft Excel
- Maintain and update spreadsheets, records, and internal documentation
- General office duties including data entry, filing, scheduling, and document management
- Ensure accuracy and organisation of records to support day-to-day operations
- Experience in purchasing and accounts administration
- High attention to detail and accuracy in matching purchase orders, invoices, and statements
- Organised, proactive, and able to multitask in a busy office environment
- Confident and personable communicator, able to liaise effectively with suppliers, customers, and internal teams
- Good IT skills, especially Microsoft Office (Excel, Word, Outlook); experience with Xero or other accounting software is a plus
- Ability to thrive in a small, collaborative team environment and contribute positively to the team culture
- Previous office administration experience within a technical or industrial setting is preferred
Working Hours (Full-Time)
- Monday – Thursday: 8:30am – 5:00pm
- Friday: 8:30am – 3:00pm
This is a great opportunity to join a well-established business in a technical industry, offering a supportive working environment, varied responsibilities, and the chance to develop your career in purchasing and accounts administration while being part of a small, close-knit team.
Locations
Purchasing/Accounts Administrator in Burngreave, Sheffield employer: A for Appointments
Contact Detail:
A for Appointments Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing/Accounts Administrator in Burngreave, Sheffield
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their products and services, and think about how your skills in purchasing and accounts administration can add value. We want you to shine!
✨Tip Number 3
Practice your communication skills! As a Purchasing & Accounts Administrator, you'll be the friendly face of the company. Role-play with a friend to nail those phone calls and emails, making sure you come across as professional and approachable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team.
We think you need these skills to ace Purchasing/Accounts Administrator in Burngreave, Sheffield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your purchasing and accounts administration experience, and don’t forget to showcase your attention to detail and organisational skills!
Craft a Friendly Cover Letter: Your cover letter is your chance to show off your personality! Keep it professional but friendly, and explain why you’re excited about the role and how you can contribute to our tight-knit team.
Showcase Your IT Skills: Since good IT skills are essential for this role, mention your proficiency with Microsoft Office and any experience with accounting software like Xero. If you’ve got examples of how you’ve used these tools effectively, share them!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process!
How to prepare for a job interview at A for Appointments
✨Know Your Stuff
Before the interview, make sure you understand the basics of purchasing and accounts administration. Brush up on key terms and processes like purchase orders, invoices, and supplier management. This will show that you're not just interested in the role but also knowledgeable about it.
✨Show Off Your Communication Skills
Since this role involves liaising with customers and suppliers, practice how you would handle common scenarios. Think about how to respond to inquiries or resolve issues professionally. Being able to demonstrate your communication skills during the interview can really set you apart.
✨Be Organised and Proactive
Bring a notebook or a digital device to jot down important points during the interview. This shows that you’re organised and ready to take notes. Also, prepare questions about the team dynamics and office processes to highlight your proactive nature.
✨Highlight Your Team Spirit
This position is all about being part of a small, close-knit team. Share examples from your past experiences where you contributed positively to a team environment. Emphasise your ability to collaborate and support others, as this will resonate well with the interviewers.
