Project Coordinator Location: Bedford Hours: Monday to Friday, 8:30 am – 5:00 pm (30-minute lunch at 1:00 pm) Department: Projects Reports to: Projects Manager We’re looking for an organised Projects Coordinator with confident IT skills to help keep customer projects on track. The role brings together project administration, customer service and coordination, with full training provided. Construction or engineering knowledge would be an advantage, but is not essential. About the Company The company manufactures and installs bespoke, secure, high-performance door and access systems for government and public-sector projects, including high-security environments. It works closely with main contractors on installation programmes across multiple sites. This is a stable, growing business offering full training and opportunities for long-term career development. The Role You’ll support the Projects Manager and wider team by keeping project records accurate, updating information and coordinating day-to-day administration. You’ll also make sure customers, suppliers and colleagues receive the information they need, helping the team meet contractual requirements and keep projects on track. Key Responsibilities * Review project information from the sales team and provide administrative support to the Projects CAD Design Team with manufacturing drawings and production schedules. * Update project timelines and provide customers with progress updates in line with contractual requirements. * Keep drawings, correspondence and project documentation accurate, up to date and shared with the relevant departments. * Manage customer project portals and cloud-based systems, including 4Projects and Oracle Aconex. * Take part in customer calls and meetings, provide updates and follow through on agreed actions. * Liaise with suppliers to help ensure they meet their project obligations. * Prepare and maintain internal and external project reports. * Work with Group Accounts and customers to support invoicing, resolve payment queries and progress payments. Person Specification Essential Skills and Attributes * IT skills: Confident using digital systems, maintaining electronic records and learning new software and online portals. * Administration and accuracy: Strong administrative skills, excellent attention to detail and a high standard of written and numerical accuracy when updating records, documents and reports. * Organisation: Able to prioritise multiple tasks, maintain schedules and follow up on outstanding actions. * Communication and customer service: Clear and professional on the telephone, in writing and in person, with confidence providing updates and handling queries. * Teamwork and coordination: Able to work collaboratively with colleagues, customers and suppliers to keep information flowing and tasks moving. * Willingness to learn: Ready to develop knowledge of the products, processes and systems used by the Projects team. Desirable — Not Essential * Knowledge or experience of construction, engineering or a related project environment. * Familiarity with project administration or customer portals such as 4Projects or Oracle Aconex. Construction or engineering knowledge is an advantage, not a requirement. Strong IT and administration skills are the priority, and full training will be provided on the company’s products, systems and processes. Training and Development Full training will be provided in: * EFACS MRP system — in-house training. * Scheduling and works instructions — in-house training. * Group reports — in-house training. * Online portals — external training. * Product knowledge — in-house training. Benefits * 25 days of annual leave, with 2–4 days allocated to the Christmas shutdown. * Discretionary salary sacrifice pension scheme available after 3 months, with a 2% company match. * Auto-enrolment pension after 3 months if the main scheme is not joined, with 1% employee and 1% employer contributions. Travel Requirements Some travel may be required as part of this role. Keywords Projects Coordinator, Project Administrator, Project Support, Administration, Customer Service, Construction Projects, Manufacturing Projects, Engineering Administrator, Customer Coordinator, Project Assistant, Secure Door Systems, EFACS, Aconex, 4Projects, Bedfordshire Jobs
Project Coordinator in Bedford employer: A.D.S Construction Personnel Ltd
As a Business Development Manager in Waste Management at our Milton Keynes location, you will thrive in a supportive and dynamic work culture that prioritises employee growth and development. Our privately owned company offers competitive salaries, generous on-target earnings, and a commitment to fostering long-term relationships with clients, making it an excellent place for those seeking meaningful and rewarding employment in a rapidly growing sector.
Contact Details:
A.D.S Construction Personnel Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator in Bedford
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like A.D.S Construction Personnel Ltd, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Project Coordinator at A.D.S Construction Personnel Ltd.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at A.D.S Construction Personnel Ltd
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
