Commercial Coordinator in Barrhead

At A.C. Whyte, we don’t just refurbish homes; we transform communities. As leaders in energy efficiency and large-scale refurbishment, we’re proud to deliver projects that make homes warmer, safer, and more sustainable, and to do it with craftsmanship, integrity, and care. We are growing the team and looking for a Commercial Coordinator to join us, someone who brings both technical expertise and a values-driven mindset, ready to lead with professionalism and pride.

Why join us now? Because this is your chance to be part of a company that’s growing with purpose, where your leadership matters, your voice is heard, and the work you do has a meaningful impact on people’s lives. We’re guided by three core values:

• Empowering Change – for residents, for communities, and for our team
• Expertise – built over 50 years of delivering high-quality, energy-efficient homes
• Relationships – the trust we build with clients, residents, and one another

Key Responsibilities:

• Take ownership of coordinating commercial and project meetings, producing high-quality minutes, tracking actions and driving timely follow-up across stakeholders.
• Support the preparation and delivery of accurate, timely commercial and client reporting, ensuring data integrity and consistency across all submissions.
• Maintain robust document control across all projects, ensuring strict adherence to naming conventions, version control and audit-ready records at all times.
• Manage and continuously improve commercial systems and records (e.g. SharePoint, Elite), ensuring alignment between site, commercial and finance information.
• Lead the administration of subcontractor and supplier processes, including tender issue, compliance tracking and maintaining an up-to-date, reliable supply chain database.
• Proactively manage subcontractor documentation (insurances, certifications), ensuring full compliance and timely escalation of any gaps or risks.
• Provide structured support to procurement activities, coordinating enquiries, pricing information and supplier data to enable effective QS decision-making.
• Support core commercial processes including applications, invoice tracking, financial records and audit trails, ensuring accuracy and timely follow-up.
• Maintain and manage key commercial logs (materials, orders, project records), providing clear, reliable data to support project performance monitoring.
• Coordinate project close-out requirements, including O&M manuals, H&S files and handover documentation, ensuring completeness and quality.
• Collate and manage records relating to delays, variations and project events, supporting the commercial position through well-maintained documentation.
• Act as a central coordination point between site, commercial and finance teams, ensuring clear communication, accountability and issue resolution.
• Identify gaps, risks or delays in information and escalate proactively to support effective commercial governance and decision-making.
• Provide high-quality administrative and coordination support across the commercial function, operating with professionalism, accuracy and attention to detail at all times.

Experience & Skills:

• Experience in an administrative role within construction or a commercial environment (preferred).
• Strong organisational and document control skills.
• Experience using Microsoft Office and document management systems.
• Experience of working with commercial systems (e.g. Elite) advantageous.
• High level of attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines.

Benefits:

• Competitive salary.
• Salary Sacrifice company pension scheme.
• Bonus Scheme.
• Free onsite parking.
• Referral scheme.
• Enhanced Maternity.
• Enhanced Paternity.
• Personal development opportunities for career growth with a rare opportunity to assist in the development and expansion of the business.

About A.C. Whyte:

A.C. Whyte is a market leader in housing refurbishment and energy efficiency retrofit. With over five decades of experience, we’re known for setting the standard in quality and for our hands-on, people-first approach. Our work has lasting impact, revitalising homes, supporting communities, and raising expectations in the construction industry. We’re proud of our heritage, but even prouder of the relationships and results we build every day.

If you’re a Commercial Coordinator who leads with purpose and delivers with pride, we want to hear from you. Send us your CV today and join a team that’s built on trust, quality, and a commitment to doing things the right way. A.C. Whyte is an equal opportunities employer; as long as you have the drive and passion to succeed, then we would love to hear from you.