Fixed Income Division - Executive Assistant - SRM (London)

About Morgan Stanley

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic. We can provide a superior foundation for building a professional career – a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Sales & Trading has a requirement for a Team Assistant in a busy and demanding environment to assist a senior global team based in the London office. Morgan Stanley will provide you a supportive and vibrant multinational environment, we accept individual differences and believe in collaborative team working.

What will you be doing?

• First point of contact - act as point of contact for teams dealing efficiently and politely with requests from clients and other departments.
• Extensive Diary management – Arrangement of meetings/conference calls/interview schedules and management of calendar.
• Pro-actively manage constantly changing schedules, prioritising time-sensitive tasks, and pre-empting conflicting requests.
• Extensive Travel – complex itineraries for trips. Good knowledge of travel networks, airlines, hotels, train systems, cars etc. Visa Arrangement.
• Room Bookings – organise room bookings and catering internal and external.
• Phone Coverage – extensive phone coverage using the Dealerboard & Cisco phone as well as covering other assistants’ phones.
• Conference Calls – organise conference calls/video conferences for entire team.
• Expense Management - Preparation and processing of complicated expense reports in a timely fashion ensuring adherence to Firm and Sales & Trading policy. Able to use initiative to resolve expense related issues when they arise.
• Invoice Management –Preparation and processing of complicated invoices to meet payment deadlines. Able to use initiative to resolve invoice related issues when they arise.
• Databases/Spreadsheets - Maintaining accurate client information and update Firm client information.
• Presentation Material and Documentation - Provide intermediate to advanced levels of Word, Excel & PowerPoint for presentation material preparation. Maintain confidentiality on all aspects of workload.

Core hours: 8-5:30pm but must be flexible as hours can change.

What we’re looking for:

• Excellent understanding of urgency.
• Ability to work quickly and accurately under pressure in a trading floor environment.
• Ability to work independently.
• Ability to pick up new systems quickly.
• Ability to organise and prioritise complicated travel.
• Excellent attention to detail.

Skills that will help you in the role:

• Strong work ethic.
• Strong organizational skills.
• Adaptive communication style.

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences.