Management Assistant in London

Job Title: Management Assistant Location: Orpington Hours of Work: 9:00am to 5:00pm, Monday to Friday, office based Reporting To: Managing Director and Directors Role Overview The Management Assistant will provide high-level administrative and business support to the Managing Director and Directors, while also supporting the wider leadership team of 8. This is a pivotal, hands‐on role ideal for an experienced administrative or executive support professional who thrives in a fast‐paced, professional services environment. The role requires excellent organisation, strong communication skills, high attention to detail, and the ability to handle confidential information with discretion. Key Objectives * To ensure the smooth and effective day‐to‐day running of the Managing Director and Directors' activities * To provide proactive administrative, HR, recruitment, and management information support * To coordinate meetings, manage diaries, prepare documentation, and track actions effectively * To act as a trusted point of coordination across teams and departments What's on offer * Negotiable starting salary with the standard benefits package (Holiday, Pension etc.) and a culture built around developing staff. * Strong team environment within a business that are growing year on year and some excellent career prospects. * Full support for professional qualifications. Duties & Responsibilities Executive & Leadership Support * Manage complex diaries, meetings, and scheduling for the Managing Director and Directors * Coordinate internal and external meetings, including preparation of agendas and reports * Prepare, collate, and organise meeting packs, leadership packs, reports, and presentations * Take minutes and track actions from meetings, ensuring timely follow‐up * Act as a first point of contact for internal stakeholders and external enquiries * Maintain discretion and confidentiality at all times Recruitment & HR Administration * Manage end‐to‐end recruitment administration, including: o Creating and posting job adverts o Responding to recruitment enquiries via email and telephone o Liaising with recruitment team, recruiters and third‐party suppliers o Screening CVs and conducting telephone interviews o Coordinating interviews with hiring managers o Maintaining accurate candidate trackers * Support HR administration activities, including: o Setting up new starters and coordinating inductions o Preparing information for monthly HR meetings o Assisting with payroll processes o Completing leavers' checklists and exit processes Business & Office Administration * Provide general administrative support to Directors and the leadership team * Prepare and distribute documentation for meetings * Manage calendars and schedule meetings across teams * Answer and transfer overflow calls across the business and direct dials * Monitor and respond to shared mailboxes * Manage mailboxes in Managing Director and Directors absence Management Information Support * Assist with data analysis, identifying trends and errors * Collate and review monthly figures * Produce month‐end management and leadership packs * Ensure timely and accurate reporting * Build strong working relationships across all departments Additional Responsibilities * Support compliance, governance, and internal processes where required * Track deadlines and ensure actions are completed on time * Contribute to continuous improvement of administrative processes * Undertake ad hoc projects as required Key Skills & Attributes * Self‐motivated with a positive, can‐do attitude * Strong written and verbal communication skills * Excellent attention to detail and accuracy * Effective time management and ability to prioritise workloads * Ability to manage feedback positively and adapt quickly * High level of confidentiality, discretion, and professionalism * Proactive, uses initiative, and works well independently * Confident working with senior stakeholders Experience & Technical Skills * Previous experience in an Executive Assistant, Management Assistant, or Business Support role preferred * Experience within insurance, financial services, or a regulated environment desirable * Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) * Comfortable working with data and numerical information We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants. #J-18808-Ljbffr