At a Glance
- Tasks: Manage a vibrant office space and create an energetic environment for our team and clients.
- Company: Join one of the UK's fastest-growing digital marketing agencies in Edinburgh's West End.
- Benefits: Competitive salary, bonus scheme, wellness package, and monthly social activities.
- Other info: Opportunity to work in a dynamic environment with a focus on team culture.
- Why this job: Be the face of our new HQ and make a real impact on our community.
- Qualifications: 3+ years in office management, excellent communication, and organisational skills.
The predicted salary is between 32000 - 32000 £ per year.
8 Million Stories are one of the UK’s fastest growing digital marketing agencies and are currently seeking an Office Manager to oversee their brand new, state-of-the-art HQ in Edinburgh. Located in the bustling West End of Edinburgh, the refurbished townhouse is home to our 50-strong team as well as other businesses who rent rooms within the premises.
Our Office Manager will be responsible for ensuring the day-to-day running of the building is smooth, the promotion of the space on social media, welcoming clients, building strong relationships with our staff and tenants and ensuring the building is a positive, energetic environment.
The Role
- Full time, permanent position
- Office hours, Monday-Friday 8.30am to 5.15pm
- Be front of house, based at reception – greeting clients/answering calls and ensuring a welcoming experience and excellent first impression for visitors arriving at the building.
- Organise and coordinate meeting rooms, appointments, and events.
- Prepare meeting rooms - provide refreshments and organise catering for guests.
- Manage all aspects of the building, including acting as key holder for any emergencies.
- Run social channels for building space to promote it to potential tenants.
- Ensure the building is maintained to a very high standard.
- Assist in arranging corporate lets which may include contracting, billing and itinerary checks.
- Manage budgets and expenses, ensuring cost-effectiveness.
- Bring a keenness to find the best tools for the job, including how AI can help remove admin from our work.
- Support the wider team with travel bookings.
- Help bring our culture to life through team socials, office events etc.
What We’re Looking For
Essential
- At least three years’ experience in office / building management or a similar role
- Excellent communication skills and a real people person!
- Strong organisational skills and exceptional attention to detail
- A passion for delivering great customer service
- Flexibility and live locally – there may be a requirement to attend the office out of hours in the unlikely event alarm goes off.
- Confidence working with Microsoft Office, Teams etc.
- Strong written skills
Desirable
- An interest and experience in Social Media
- Good understanding of Health & Safety and Compliance requirements.
- Front of house hospitality experience advantageous.
Benefits
- Salary circa £32,000, dependant on experience
- Bonus scheme linked to company/personal performance
- Full mental wellness package through Plumm Health
- Monthly social activities
- All employees are carbon offset through Ecologi platform
Edinburgh Office & Community Experience Lead employer: 8 Million Stories Ltd
8 Million Stories is an exceptional employer, offering a vibrant work culture in the heart of Edinburgh's West End. With a focus on employee well-being, we provide a comprehensive mental wellness package, monthly social activities, and opportunities for personal growth within our dynamic team. Join us in a state-of-the-art office where your contributions will be valued, and you can thrive in a supportive environment that champions creativity and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Edinburgh Office & Community Experience Lead
✨Tip Number 1
Get to know the company culture! Before your interview, check out their social media and website to see how they present themselves. This will help you tailor your conversation and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on showcasing your people skills and organisational abilities, as these are key for the Office Manager role.
✨Tip Number 3
Don’t forget to ask questions! Prepare a few thoughtful questions about the role and the team. This shows you're engaged and helps you figure out if the company is the right fit for you too.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from our platform, and it gives you a better chance to stand out. Plus, it’s super easy to keep track of your application status!
We think you need these skills to ace Edinburgh Office & Community Experience Lead
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A bit of flair can make your application stand out from the crowd.
Tailor Your Application:Make sure to customise your application for the Office & Community Experience Lead role. Highlight your relevant experience and skills that match what we’re looking for. This shows us you’ve done your homework and are genuinely interested!
Be Clear and Concise:Keep your writing clear and to the point. We appreciate well-structured applications that are easy to read. Avoid jargon unless it’s relevant, and make sure to proofread for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at 8 Million Stories Ltd
✨Know the Company Inside Out
Before your interview, do some digging into 8 Million Stories. Understand their values, recent projects, and what makes them tick. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role.
✨Showcase Your People Skills
As an Office Manager, you'll be the face of the company. Prepare examples of how you've built strong relationships in previous roles. Think about times when you’ve gone above and beyond for clients or colleagues – these stories will highlight your people skills.
✨Be Ready to Discuss Organisation
This role requires exceptional organisational skills. Come prepared with specific examples of how you've managed multiple tasks or events simultaneously. You might even want to bring a planner or digital tool you use to keep things on track – it shows you’re proactive!
✨Demonstrate Your Social Media Savvy
Since promoting the space on social media is part of the job, be ready to discuss your experience with social media management. Share any successful campaigns you've run or ideas you have for promoting the building. This will show that you can bring value right from the start.
