Talent Acquisition Assistant

Purpose

We are seeking a Talent Acquisition Assistant to join our People & Culture (P&C) team, supporting the smooth running of our in-house recruitment function across various business areas. This role focuses on providing administrative and operational support throughout the recruitment lifecycle, ensuring a professional and efficient service that aligns with our People strategy and recruitment budget. You will play a key part in ensuring a seamless recruitment process, from job postings to offer acceptance and onboarding.

Responsibilities

Recruitment Coordination & Support

1. Collaborate with the Talent Acquisition Specialist and P&C team to understand and support recruitment needs across business areas.
2. Provide administrative support for the end-to-end recruitment process, including job approvals, posting job adverts, screening candidates, and scheduling interviews.
3. Assist in sourcing candidates using platforms like LinkedIn, referrals, and other direct channels, helping to identify and engage top talent.
4. Help maintain and update talent pools for various roles, ensuring potential candidates are engaged for future opportunities.
5. Draft and update job descriptions and adverts, ensuring they are clear, compliant, and attract suitable candidates.
6. Manage candidate applications and communications, ensuring a positive and professional experience throughout the process.
7. Act as a point of contact for hiring managers, supporting them with recruitment queries and processes.
8. Preparing offer letters, contracts, and onboarding documentation.

Vendor & ATS Support

1. Maintain the Applicant Tracking System (ATS), ensuring it is up-to-date and accurate.
2. Provide training and support to hiring managers on using the ATS for tracking applications and reviewing candidates.
3. Help monitor recruitment metrics, including time-to-fill and candidate feedback, to identify areas for improvement.
4. Support the management of the Preferred Supplier List (PSL), ensuring terms and service agreements are upheld.
5. Update the company intranet with relevant recruitment information.

Process Improvement & Compliance

1. Support efforts to enhance the candidate experience by ensuring smooth communication and logistical arrangements.
2. Identify opportunities to improve the efficiency of recruitment processes.
3. Ensure compliance with employment legislation and recruitment best practices.
4. Assist in processing recruitment invoices and expenses.
5. Provide administrative support for recruitment-specific projects as directed by the P&C team.
6. While not directly interacting with customers, your actions should align with upholding the FCA’s Consumer Duty principles, thereby contributing to fair and beneficial outcomes for our clients.

About You

Knowledge

1. Basic understanding of recruitment processes, including sourcing and administrative support (experience in financial services is a bonus).
2. Awareness of recruitment legislation and best practices.
3. Familiarity with Applicant Tracking Systems and online recruitment platforms (Eploy experience is a bonus).

Qualifications

1. Level 3 Certificate in Recruitment Practice / Level 3 Certificate in In-House Recruitment is desirable.

Skills/Other Relevant Information

1. Excellent organisational and administrative skills.
2. Proven experience in an administrative role.
3. Strong interpersonal and communication skills.
4. Pragmatic, flexible and able to work effectively under pressure and to deadlines.
5. Demonstrate exceptional problem-solving skills, attention to detail, and a genuine care for creating a remarkable candidate journey.
6. Detail-oriented and able to manage multiple tasks simultaneously.
7. Ability to handle sensitive information with confidentiality.
8. Proficiency in using Word and Excel.

About Us

Not Specified

#J-18808-Ljbffr