People & Culture Associate Advisor in London

The People & Culture (P&C) Associate Advisor provides critical support across all areas of the colleague lifecycle while developing foundational advisory skills. Acting as a junior-level Advisor, this role combines operational responsibilities with an opportunity to provide first-line advice to managers on routine People matters and contribute to the continuous improvement of P&C processes. The role ensures that P&C services are delivered efficiently and in compliance with company policies and employment legislation, supporting the broader remit of the P&C team. This role extends to supporting all the Private Wealth entities within the 7IM Group.

Responsibilities

• Recruitment
  • Collaborate with the Talent Acquisition team to manage recruitment processes, taking ownership of entry-level and mid-level roles.
  • Maintain and update the Applicant Tracking System (ATS) and recruitment tracking spreadsheets with the Talent Acquisition Assistant, ensuring accuracy and addressing recruitment-related queries.
  • Support and guide hiring managers on fair and effective selection processes, including shortlisting, interviews, and decision-making.
  • Draft, update, and maintain job descriptions and recruitment templates, ensuring alignment with business needs and best practices.
  • Assist hiring managers during interviews, ensuring processes align with 7IM's values and requirements.
• Onboarding & Off-boarding
  • Oversee the onboarding of new starters for relevant business areas; reviewing all necessary new joiner paperwork before they are sent out and supporting the People & Culture Administrator during the process of carrying out the onboarding process, including right to work checks, reference checks, arranging DBS / credit checks & IT access.
  • Ensuring accurate employee records and HR system data for new starters and existing colleagues.
  • Track probationary periods, and review probation pass letters issued by the People & Culture Administrator.
  • Support line managers with performance concerns, and issue probation extension letters when necessary.
  • Manage offboarding activities, including resignation letters, updating records, conducting exit interviews, and processing regulated references efficiently.
  • Improve and standardise onboarding, induction, and offboarding processes, ensuring consistency across newly acquired entities.
• Colleague Lifecycle / Service Support
  • Maintain accurate and up-to-date colleague records and HR system data, ensuring compliance with GDPR and company policies.
  • Manage key lifecycle events such as probation reviews, absence tracking, and offboarding processes, providing advice and support to managers.
  • Prepare employee documentation, including probation outcomes and performance review letters.
  • Support absence management processes, identifying trends and advising on appropriate actions.
  • Assist with maternity, paternity, and parental leave processes, offering guidance on entitlements and coordinating related documentation.
  • Act as a role model by upholding 7IM's Vision, Purpose, Values, and Personalities.
  • Ensure all processes comply with FCA Consumer Duty principles, contributing to positive client outcomes.
• Talent Development
  • Ownership of 7IM Training & Development process for Private Wealth entities, managing the administration / coordination of all requests and scheduling training.
  • Reviewing and requesting the necessary approvals for all staff members' training requests and reviewing training agreements.
  • Work closely with the Training & Competence Manager to help deliver on T&C strategy.
  • Assist in the annual SMCR process, manage MRT, Code Staff lists.
• Advisory Support
  • Provide first-line advice to employees and managers on routine HR / People queries, such as absence management, probation reviews, performance management and policy guidance.
  • Support managers in addressing straightforward performance management cases, escalating complex issues as necessary to the P&C Advisor / Business Partner.
  • Assist in employee relations matters, including preparing documentation and taking notes during meetings.
• Project & Continuous Improvement
  • Contribute to P&C projects aimed at improving efficiency, such as digitising processes or enhancing colleague touchpoints.
  • Support the Head of People – Private Wealth with post-integration activities following mergers and acquisitions, ensuring the standardisation and alignment of P&C processes across entities.
  • Identify opportunities for process improvements and work with the team to implement changes.

Qualifications

• Degree Level
• Level 3 CIPD Qualification is desirable or working towards an HR qualification.

Skills/Other relevant information

• Strong organisational and time-management skills, with the ability to handle multiple priorities and meet deadlines.
• Excellent verbal and written communication skills, with the ability to advise and influence managers and employees effectively.
• Proactive and self-motivated, with the ability to use initiative to identify issues, propose solutions, and take ownership of tasks without needing continuous direction.
• Attention to detail and accuracy, particularly in managing HR data, drafting documentation, and maintaining compliance.
• Confidence in providing first-line HR advice and guiding managers on recruitment, performance, and employee relations matters.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and HR systems, with an aptitude for learning new technologies.
• Ability to handle sensitive and confidential information with professionalism and discretion.