Finance Assistant

Surrounded by eleven acres of countryside and wooded valleys, Dalhousie Castle embodies the timeless charm of a storybook fairytale.

Accounts Payable

• Input and process invoices in the accounting systems.
• Request supplier statements and perform creditors reconciliation ensuring all invoices have been processed or request copies of missing invoices from the suppliers and process in the accounting systems.
• Handle queries to the satisfaction of suppliers.
• Filing of all invoices.
• Retaining of Food & Beverage invoices for stock count.
• Compiling creditor’s payment list and import file when approved.

Payroll & EPS

• Ensure all HR starter documents are issued to new starters and signed/completed forms are uploaded to EPS under the employee’s HR file.
• Ensure all changes have been recorded in EPS and submitted to designated payroll processing company for processing.
• Ensure all data within EPS is accurate and up to date.
• Ensure all salary advances have been reflected so funds will be deducted from next pay run.
• Record any manual transactions needed and submit for processing to designated payroll processing company.
• Ensure all sickness is recorded within EPS, along with reasons, and scheduled accordingly to pull through for payroll processing.
• Ensure all new starters are loaded within the system and new starter details are submitted to payroll processing company.
• Process any leavers' termination pay and terminate employees in EPS.
• Calculate gratuities and allocate in accordance with the Hotel Policy.
• Any other payroll duties as and when required.
• Update revenue actuals & forecast in EPS & distribute reports accordingly.
• Ensure employees are set up on the hand scan linked to their EPS number.

Accounts Receivable

• Post and allocate incoming payments in sales ledger.
• Contact clients and chase for payments, prepare and send out reminder letters and statements.
• Point of contact for clients for change requests (address, amounts etc.).
• Archiving client invoices.
• Following up on Credit Card charge backs.
• Set up of credit limits in PMS and control transfers to A/R.
• Request Credit Checks from HO for the granting of credit.

Cashiering

• Ensure that cashiering at the hotel level is correctly controlled and banking is accurately recorded and balanced daily.
• Ensure all banking is made timeously.
• Ensure Credit Cards are balancing and resolve any queries in operations.
• Ensure people are configured on POS.

Income Audit

• Complete the daily revenue reconciliation ensuring balancing to Trial Balance.
• Ensure POS & PMS balance.
• Reconciliation and issue of the House Account file, ensuring all are approved, and any queries followed up.
• Checking of nights income audit to ensure complete and follow up on any queries.
• Compile daily allowances spreadsheet.