Buying Administration Assistant

We are recruiting two Buying Administration Assistants to join our Global Buying team within Worldwide Tours & Retail. Each role focuses on a distinct product area: Licensed Products – working with globally recognised partners (e.g. Lego, Funko) to select exclusive ranges, secure first-to-market opportunities, and coordinate launches across global locations. Wands, Food & Souvenirs – supporting core product categories, with a focus on product development, retail trends and enhancing the in-store offer. As a Buying Admin Assistant, you’ll be a key member of the Buying team, contributing to the delivery of a commercial and engaging product range. You will play an important role in managing the product lifecycle, working with suppliers to manage the critical path and ensure timely product launches.

Responsibilities

• Maintain sample libraries and filing systems to ensure accurate and up-to-date product records.
• Work with your Buyer to review weekly sales and prepare materials for trade meetings.
• Contribute to trade activity by identifying risks and opportunities, helping to drive commercial actions.
• Chase and consolidate supplier updates on the product critical path, ensuring key milestones are met.
• Develop and maintain supplier relationships, ensuring clear and timely communication.
• Manage activity within the in-house consumer products approval system (e.g. Starlabs).
• Conduct competitor analysis and comp shop research to track pricing and market movement.
• Deliver core buying administration, including purchase order set-ups, product data and presentations.
• Work with cross-functional teams to ensure product launches are aligned and delivered on time.

Qualifications & Experience

• Proven experience within a buying, retail or head office environment.
• Understanding of the buying process, including critical path management and trade cycles.
• Strong numerical and analytical skills with attention to detail.
• Proficient in Microsoft Office.
• Experience working with suppliers or managing external relationships.
• Commercial awareness with an interest in retail trends and product development.
• Knowledge of buying systems (e.g. Dynamics) is advantageous but not essential.
• Interest in (or understanding of) the Harry Potter franchise and brand DNA.

Working Pattern

Full-time role (40 hours per week), Monday to Friday. Flexibility required to meet the evolving needs of the business. Onsite working – this role is advertised as onsite, meaning all working hours and days (regardless of shift pattern) will be carried out at the place of work.

EEO Statement

Championing Inclusion at WBD Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law. If you are a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.