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- Tasks: Support the Executive Committee with diary management, travel arrangements, and meeting coordination.
- Company: Join one of the UK's fastest-growing accountancy firms with a collaborative culture.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for personal growth.
- Other info: Flexible working with a commitment to diversity and inclusion.
- Why this job: Make a real impact by supporting top executives and enhancing organisational performance.
- Qualifications: Previous experience as an Executive Assistant and excellent communication skills required.
The predicted salary is between 28800 - 43200 £ per year.
We are AMS, a global total workforce solutions firm that enables organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces. Our Contingent Workforce Solutions (CWS) acts as an extension of our clients' recruitment team, providing professional interim and temporary resources.
At S&W, we help our clients thrive by simplifying the complex, illuminating new paths, and shaping solutions that make a difference. As one of the UK's top 10 fastest-growing accountancy firms, we have been a trusted partner since 1881, helping businesses and individuals meet challenges and seize opportunities across generations.
Built on expertise and driven by ambition, we provide a comprehensive range of services, including tax and accountancy, advisory and assurance, corporate finance, and restructuring. We are defined by our purpose to help navigate challenges, unlock potential, and achieve the extraordinary.
As a high growth organisation, we offer personal growth opportunities in an environment that empowers you to drive change. Our collaborative, open door culture supports you to perform at your best, with high levels of autonomy and a strong partnership mindset across the organisation.
On behalf of S&W Partners, AMS are looking for an Executive Assistant for a 6-month contract based in London, 2 days per week on site.
Purpose Of The Role
To enhance the performance of the Executive Committee by providing EA and administrative support to members of the Executive Committee and their senior team and when required, provide cover and support for the other Executive Assistants.
As An Executive Assistant You Will Be Responsible For
- Supporting with diary management: arranging travel including flights, trains, cars, hotels & restaurants; room bookings and catering.
- Supporting with the arrangement of offsite meetings.
- Handling incoming post and following complaints procedure.
- Meeting support: drafting agendas, collating meeting packs, action points and minute taking.
- Printing, binding and uploading meeting materials using Diligent.
- Arranging payment authorisations and director signatories in accordance with delegated authority limits and company directorships.
- Answering the telephone & fielding calls.
- Submitting expense claims, ordering business cards, logging IT requests.
- Adding and maintaining contact lists.
- Maintaining the Executive Committee Gifts and Hospitality Register in line with company policy.
What We Require From The Candidate
- Excellent verbal and written communication skills.
- Excellent administrative and IT skills with high attention to detail.
- Able to always maintain confidentiality with a high degree of discretion.
- Excellent organisation skills.
- Experience within an Executive Assistant position previously.
About The Client
We are proud to value the differences that a diverse workforce brings, representative of society and our clients. At S&W we have a wide range of highly active employee resource groups and we are delivering multiple diversity, equity and inclusion initiatives across the organization. It is our commitment to provide a workplace where all colleagues, regardless of identity, background, or circumstance, feel respected as individuals and feel that they can achieve their full potential and work in a safe, supportive, and inclusive environment.
Next Steps
We are happy to make any reasonable adjustments to accommodate for your needs throughout the application process. Please let your Recruiter know. This client will only accept workers operating via an Umbrella or PAYE engagement model. If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and we will contact you with an update in due course.
Executive Assistant in London employer: 60by80 Media SL
Contact Detail:
60by80 Media SL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Assistant role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you answer questions confidently and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be articulate and clear. Try mock interviews with friends or family to get comfortable with discussing your experience and skills.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen. Plus, it shows you're serious about the opportunity. So, hit that apply button and let’s get you closer to landing that dream job!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your relevant experience and skills that match the job description, like diary management and communication skills. We want to see how you can add value to our team!
Showcase Your Organisation Skills: As an Executive Assistant, organisation is key! Use your application to demonstrate your ability to manage multiple tasks efficiently. Share examples of how you've successfully handled complex schedules or coordinated events in the past.
Keep It Professional Yet Personal: While we appreciate professionalism, don’t be afraid to let your personality shine through. A touch of warmth and authenticity can make your application stand out. Remember, we’re looking for someone who fits into our collaborative culture!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. This way, you’ll ensure your application reaches us quickly and efficiently. Plus, it’s the best way to stay updated on your application status!
How to prepare for a job interview at 60by80 Media SL
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, travel arrangements, and meeting support tasks. This will help you speak confidently about how your skills align with what they need.
✨Showcase Your Communication Skills
Since excellent verbal and written communication is key for this role, prepare examples that highlight your experience in these areas. Think about times when you successfully managed communications or resolved issues, and be ready to share those stories.
✨Demonstrate Your Organisational Prowess
Bring up specific instances where your organisational skills made a difference. Whether it was managing multiple calendars or coordinating complex meetings, having concrete examples will show them you can handle the demands of the role.
✨Emphasise Discretion and Confidentiality
As an Executive Assistant, maintaining confidentiality is crucial. Be prepared to discuss how you've handled sensitive information in the past and why discretion is important in a professional setting. This will reassure them that you understand the trust placed in this position.