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For Companies At a Glance
- Tasks: Support executives with calendar management, travel coordination, and office tasks.
- Company: Vibrant small business offering a dynamic work environment.
- Benefits: Competitive salary, opportunity for growth, and a supportive team culture.
- Why this job: Be the trusted right hand in a fast-paced role that makes a real impact.
- Qualifications: Experience as an EA or PA, strong organisational skills, and attention to detail.
- Other info: Perfect for proactive individuals looking to thrive in a varied role.
The predicted salary is between 30000 - 35000 £ per year.
Our client, a small but vibrant business is looking for a confident candidate for a maternity cover contract. This is a fast-paced, varied role requiring a detail-driven, commercially aware person with exceptional judgment, discretion, and the ability to be a trusted right hand that can seamlessly move between priorities for the business.
Key Responsibilities
- Provide comprehensive day-to-day support to the executive, including calendar management, travel coordination, and inbox management – across several inboxes.
- Act as a gatekeeper (if needed) and point of contact for internal team, clients, candidates, partners, and vendors.
- Prepare agendas, briefing materials, presentations, and follow-ups for meetings.
- Manage confidential information with the highest level of discretion.
- Coordinate interviews, candidate meetings, and client engagements across multiple time zones.
- Assist with client correspondence, proposals, and engagement documentation.
- Maintain CRM and candidate records with accuracy and confidentiality.
- Support business development activities, including scheduling and research.
- Everyday office manager tasks, ensure office rent is paid, cleaner is paid, order office supplies etc.
- Marketing on LinkedIn.
Business & Personal Administration
- Track priorities across multiple ventures and ensure deadlines are met.
- Handle ad hoc projects, research, and problem-solving requests.
- Improve systems, processes, and workflows to increase efficiency.
Skills & Experience
- Proven experience as an Executive Assistant, Personal Assistant, or similar senior support role.
- Strong organisational skills with the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Commercially minded, with confidence operating across professional services.
- High level of discretion, reliability, and attention to detail.
- Proficiency in Microsoft Office; CRM experience a plus.
Personal Attributes
- Proactive, resourceful, and solutions-oriented.
- Calm under pressure with strong time-management skills.
- Polished, professional, and personable.
- Comfortable working independently and anticipating needs.
EA/Office Manager in Woking employer: 5Q Consultancy
Contact Detail:
5Q Consultancy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA/Office Manager in Woking
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn and let them know you're on the hunt for an EA/Office Manager role. You never know who might have the inside scoop on a great opportunity.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially in managing priorities and supporting executives.
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience as an Executive Assistant or Office Manager makes you the perfect fit for the role. Confidence is key!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace EA/Office Manager in Woking
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the EA/Office Manager role. Highlight your organisational skills and any relevant experience in executive support to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this fast-paced role. Don’t forget to mention your attention to detail and discretion!
Showcase Your Communication Skills: Since excellent written communication is key for this position, ensure your application is clear, concise, and free of errors. We love candidates who can express themselves well, so let your writing skills shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive!
How to prepare for a job interview at 5Q Consultancy
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the EA/Office Manager role. Familiarise yourself with the key responsibilities listed in the job description, such as calendar management and handling confidential information. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed competing priorities. Be ready to discuss how you keep track of tasks and deadlines, and maybe even share a system or tool you use to stay organised.
✨Demonstrate Discretion and Professionalism
Given the need for discretion in handling confidential information, think of scenarios where you've had to maintain confidentiality. During the interview, convey your understanding of the importance of trust and professionalism in an EA role, and be prepared to discuss how you would handle sensitive situations.
✨Be Proactive and Solutions-Oriented
The ideal candidate is proactive and resourceful, so come prepared with ideas on how you could improve systems or processes in the office. Think about challenges you've faced in previous roles and how you solved them. This will show that you’re not just reactive but also forward-thinking.
