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For Companies At a Glance
- Tasks: Provide executive support, manage calendars, and coordinate travel for a vibrant business.
- Company: Join a dynamic small business with a fast-paced environment.
- Benefits: Competitive salary, part-time hours, and the chance to work on diverse projects.
- Why this job: Be the trusted right hand to executives and make a real impact.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
- Other info: Opportunity to improve systems and workflows in a supportive team.
The predicted salary is between 28000 - 32000 £ per year.
Our client, a small but vibrant business is looking for a confident candidate for a part time maternity cover contract. This is a fast-paced, varied role requiring a detail-driven, commercially aware person with exceptional judgment, discretion, and the ability to be a trusted right hand that can seamlessly move between priorities for the business.
Key Responsibilities
- Provide comprehensive day-to-day support to the executive, including calendar management, travel coordination, and inbox management – across several inboxes.
- Act as a gatekeeper (if needed) and point of contact for internal team, clients, candidates, partners, and vendors.
- Prepare agendas, briefing materials, presentations, and follow-ups for meetings.
- Manage confidential information with the highest level of discretion.
- Coordinate interviews, candidate meetings, and client engagements across multiple time zones.
- Assist with client correspondence, proposals, and engagement documentation.
- Maintain CRM and candidate records with accuracy and confidentiality.
- Support business development activities, including scheduling and research.
- Everyday office manager tasks, ensure office rent is paid, cleaner is paid, order office supplies etc.
- Marketing on LinkedIn.
Business & Personal Administration
- Track priorities across multiple ventures and ensure deadlines are met.
- Handle ad hoc projects, research, and problem-solving requests.
- Improve systems, processes, and workflows to increase efficiency.
Skills & Experience
- Proven experience as an Executive Assistant, Personal Assistant, or similar senior support role.
- Strong organisational skills with the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Commercially minded, with confidence operating across professional services.
- High level of discretion, reliability, and attention to detail.
- Proficiency in Microsoft Office; CRM experience a plus.
Personal Attributes
- Proactive, resourceful, and solutions-oriented.
- Calm under pressure with strong time-management skills.
- Polished, professional, and personable.
- Comfortable working independently and anticipating needs.
EA in Surrey employer: 5Q Consultancy
Contact Detail:
5Q Consultancy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA in Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on a great opportunity.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and be ready to showcase how your skills align with their needs. Practice common interview questions and prepare some of your own to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows you're keen and professional, which is exactly what they want in an EA.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities that might just be the perfect fit for you. Plus, it’s a straightforward way to get your application noticed by the right people.
We think you need these skills to ace EA in Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the EA role. Highlight your organisational skills, attention to detail, and any relevant experience in executive support. We want to see how you can be the right hand our client needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced role. Share specific examples of how you've managed competing priorities and maintained discretion in previous positions. We love a good story!
Showcase Your Communication Skills: Since excellent written and verbal communication is key for this position, make sure your application is clear and professional. Use concise language and check for any typos or errors. We want to see your polished side right from the start!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it shows you're proactive – just what we like to see!
How to prepare for a job interview at 5Q Consultancy
✨Know Your Executive Inside Out
Before the interview, research the executive you'll be supporting. Understand their role, priorities, and any recent projects. This will help you demonstrate your proactive approach and ability to anticipate their needs.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed competing priorities in the past. Be ready to discuss specific tools or methods you use for calendar management and task tracking, as this is crucial for the role.
✨Demonstrate Discretion and Professionalism
Since confidentiality is key, think of scenarios where you've handled sensitive information. Share these experiences to show that you can be trusted with confidential matters and understand the importance of discretion.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your problem-solving skills. Prepare a couple of examples where you improved processes or tackled unexpected challenges. This will highlight your resourcefulness and solutions-oriented mindset.
