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For Companies At a Glance
- Tasks: Support executives with calendar management, travel coordination, and office tasks.
- Company: Vibrant small business offering a dynamic work environment.
- Benefits: Competitive salary, flexible working hours, and a chance to develop your skills.
- Why this job: Be the trusted right hand in a fast-paced role that makes a real difference.
- Qualifications: Experience as an EA or PA, strong organisational and communication skills.
- Other info: Opportunity to improve systems and processes while managing diverse projects.
The predicted salary is between 30000 - 35000 £ per year.
Our client, a small but vibrant business is looking for a confident candidate for a maternity cover contract. This is a fast-paced, varied role requiring a detail-driven, commercially aware person with exceptional judgment, discretion, and the ability to be a trusted right hand that can seamlessly move between priorities for the business.
Key Responsibilities
- Provide comprehensive day-to-day support to the executive, including calendar management, travel coordination, and inbox management – across several inboxes
- Act as a gatekeeper (if needed) and point of contact for internal team, clients, candidates, partners, and vendors
- Prepare agendas, briefing materials, presentations, and follow-ups for meetings
- Manage confidential information with the highest level of discretion
- Coordinate interviews, candidate meetings, and client engagements across multiple time zones
- Assist with client correspondence, proposals, and engagement documentation
- Maintain CRM and candidate records with accuracy and confidentiality
- Support business development activities, including scheduling and research
- Everyday office manager tasks, ensure office rent is paid, cleaner is paid, order office supplies etc.
- Marketing on LinkedIn
Business & Personal Administration
- Track priorities across multiple ventures and ensure deadlines are met
- Handle ad hoc projects, research, and problem-solving requests
- Improve systems, processes, and workflows to increase efficiency
Skills & Experience
- Proven experience as an Executive Assistant, Personal Assistant, or similar senior support role
- Strong organisational skills with the ability to manage competing priorities
- Excellent written and verbal communication skills
- Commercially minded, with confidence operating across professional services
- High level of discretion, reliability, and attention to detail
- Proficiency in Microsoft Office; CRM experience a plus
Personal Attributes
- Proactive, resourceful, and solutions-oriented
- Calm under pressure with strong time-management skills
- Polished, professional, and personable
- Comfortable working independently and anticipating needs
Locations
EA/Office Manager in Surrey, Woking employer: 5Q Consultancy
Contact Detail:
5Q Consultancy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA/Office Manager in Surrey, Woking
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn and let them know you're on the hunt for an EA/Office Manager role. You never know who might have the inside scoop on a great opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially in managing priorities and supporting executives.
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience as an Executive Assistant makes you the perfect fit for this fast-paced role. Confidence is key, so rehearse until it feels natural.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to showcase your skills and get noticed by potential employers. Plus, it shows you're serious about landing that job!
We think you need these skills to ace EA/Office Manager in Surrey, Woking
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles as an Executive Assistant or similar, and showcase how you've managed competing priorities and maintained discretion.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've provided executive support and improved processes in past positions.
Showcase Your Communication Skills: Since excellent written communication is key for this role, ensure your application is clear, concise, and free of errors. Use professional language but let your personality shine through – we want to see the real you!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at 5Q Consultancy
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an EA/Office Manager. Familiarise yourself with tasks like calendar management, travel coordination, and handling confidential information. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational abilities. Discuss how you've managed competing priorities or improved processes in previous roles. This will give the interviewer confidence in your capability to handle the fast-paced nature of the job.
✨Demonstrate Discretion and Professionalism
Since this role requires a high level of discretion, be prepared to discuss situations where you've handled sensitive information. Share how you maintained confidentiality and built trust with your previous executives or teams. This will reassure them that you can be a reliable right hand.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the company culture, team dynamics, or specific challenges they face. This shows your genuine interest in the role and helps you assess if it's the right fit for you too.
