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For Companies At a Glance
- Tasks: Provide executive support, manage calendars, and coordinate travel for a vibrant business.
- Company: Join a small, dynamic company with a fast-paced environment.
- Benefits: Competitive salary, part-time hours, and the chance to work in a supportive team.
- Why this job: Be the trusted right hand to executives and make a real impact.
- Qualifications: Experience as an Executive Assistant or similar role, with strong organisational skills.
- Other info: Opportunity to improve systems and processes while working independently.
The predicted salary is between 28000 - 32000 £ per year.
Our client, a small but vibrant business is looking for a confident candidate for a part time maternity cover contract. This is a fast-paced, varied role requiring a detail-driven, commercially aware person with exceptional judgment, discretion, and the ability to be a trusted right hand that can seamlessly move between priorities for the business.
Key Responsibilities
- Provide comprehensive day-to-day support to the executive, including calendar management, travel coordination, and inbox management – across several inboxes
- Act as a gatekeeper (if needed) and point of contact for internal team, clients, candidates, partners, and vendors
- Prepare agendas, briefing materials, presentations, and follow-ups for meetings
- Manage confidential information with the highest level of discretion
- Coordinate interviews, candidate meetings, and client engagements across multiple time zones
- Assist with client correspondence, proposals, and engagement documentation
- Maintain CRM and candidate records with accuracy and confidentiality
- Support business development activities, including scheduling and research
- Everyday office manager tasks, ensure office rent is paid, cleaner is paid, order office supplies etc.
- Marketing on LinkedIn
Business & Personal Administration
- Track priorities across multiple ventures and ensure deadlines are met
- Handle ad hoc projects, research, and problem-solving requests
- Improve systems, processes, and workflows to increase efficiency
Skills & Experience
- Proven experience as an Executive Assistant, Personal Assistant, or similar senior support role
- Strong organisational skills with the ability to manage competing priorities
- Excellent written and verbal communication skills
- Commercially minded, with confidence operating across professional services
- High level of discretion, reliability, and attention to detail
- Proficiency in Microsoft Office; CRM experience a plus
Personal Attributes
- Proactive, resourceful, and solutions-oriented
- Calm under pressure with strong time-management skills
- Polished, professional, and personable
- Comfortable working independently and anticipating needs
Locations
EA in Send, Surrey employer: 5Q Consultancy
Contact Detail:
5Q Consultancy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA in Send, Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on a great opportunity.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and be ready to showcase how your skills align with their needs. Practice common interview questions to boost your confidence.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It keeps you fresh in their minds and demonstrates your professionalism.
✨Tip Number 4
Apply through our website! We make it super easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our vibrant team!
We think you need these skills to ace EA in Send, Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the EA role. Highlight your experience in executive support, calendar management, and handling confidential information. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced role. Share specific examples of how you've managed competing priorities and supported executives in the past.
Show Off Your Communication Skills: Since excellent written communication is key for this role, make sure your application is clear and concise. We love a well-structured application that reflects your attention to detail and professionalism.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at 5Q Consultancy
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with calendar management, travel coordination, and how to handle confidential information. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you successfully managed competing priorities or improved processes. Being able to articulate these experiences will show the interviewer that you can handle the fast-paced nature of the job.
✨Demonstrate Discretion and Professionalism
Since this role requires a high level of discretion, be ready to discuss how you've handled sensitive information in the past. Share specific instances where your judgement was key, as this will reassure them of your reliability and professionalism.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company culture, team dynamics, or specific challenges they face. This shows your interest in the role and helps you gauge if it’s the right fit for you.
