Executive Assistant to Managing Director
Location: High Wycombe
Salary: £27,500 to £32,000 pa (DOE)
Permanent - Full-time
Established since 1998, the group is a well-known supplier of B2B telecommunications, providing technology solutions throughout the UK, with a turnover exceeding £23m.
We now have an exciting opportunity to join our team, providing professional executive support to the Managing Director and senior leadership. This role sits at the centre of a fast-paced organisation and requires high levels of confidentiality, organisation and communication.
Job/Role Specification:
Maintaining accurate and up-to-date diary for the Managing Director, ensuring proactive awareness of commitments and schedule changes.
Drafting professional correspondence and producing structured spreadsheets and documents as required.
Taking proactive ownership of the Managing Director's inbox, ensuring timely responses, escalating urgent matters appropriately, and maintaining clear oversight of outstanding actions.
Ensuring meetings are properly organised, invitations issued, relevant materials prepared, and minutes recorded where required.
Preparing meeting packs, collating documentation, and arranging hospitality where appropriate.
Coordinating domestic and international travel for the Managing Director and leadership team in line with company procedures.
Maintaining an organised filing systems (electronic) and managing documentation securely.
Answering telephone calls, managing enquiries, and taking accurate messages when the Managing Director is unavailable.
Providing general administrative support to Senior Management across the organisation.
Assisting in the management of the Managing Director's French properties, including liaising with the House Manager, coordinating property-related bookings, overseeing logistical arrangements, and supporting travel planning and transport requirements associated with the properties.
Person Specification:
Strong numeracy and confidence working with data.
Highly organised, with the ability to manage multiple concurrent tasks and competing deadlines.
Exceptional attention to detail and accuracy.
Excellent verbal and written communication skills, with a professional and confident manner when dealing with senior stakeholders and external partners.
Proven ability to maintain confidentiality and handle sensitive information with discretion.
Strong problem-solving skills and a proactive approach to anticipating needs and resolving issues.
Adaptable and calm under pressure, able to work effectively in a fast-paced environment.
High level of reliability, integrity and professional judgement.
Positive, collaborative attitude and the ability to build strong working relationships across the organisation.
Comfortable using technology and productivity tools to improve efficiency (e.g., advanced Outlook, Teams, document management platforms).
Education & Qualifications:
A–C grade GCSEs (or equivalent) in English and Maths (essential).
Strong IT proficiency, including advanced skills in Microsoft Outlook, Word and Excel, and confidence working with digital document management tools.
Familiarity with Adobe Acrobat (essential) and broader Adobe Creative Suite tools (advantageous but not required).
Formal training or certification in business administration, executive support, or office management (advantageous).
A full UK driving licence (essential).
Any additional language skills, particularly French, are beneficial but not required.
If you believe you have all the attributes to fulfill this exciting position, then please apply now!
TPBN1_UKTJ
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