Personal Assistant - Real Estate Fund Management Team - Thames River Capital

About Columbia Threadneedle Investments

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses. We’re intentionally built to help you succeed. Our reach is expansive with a global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients’ specific requirements.

This is a fantastic opportunity to join a dynamic and high-performing real estate fund management team in our Thames River Capital business as their Personal Assistant. You'll be at the heart of everything the team does - keeping things running smoothly, solving problems before they arise, and making a real, tangible impact every single day. If you thrive in a fast-paced environment, love variety in your work, and take pride in being the person everyone can rely on, this could be the perfect role for you. This role is based at our offices in Mayfair at Woodstock Street.

What You'll Be Doing

• Diary & Calendar Management: Master the team’s schedules, coordinate meetings with sell-side analysts, real estate companies, clients and the sales team, manage conference registrations, book travel, and ensure the week ahead always runs like clockwork. Track key market dates - central bank policy announcements to MSCI and EPRA index releases - keeping the team one step ahead.
• Meeting Logistics: From greeting guests and setting up meeting rooms to arranging restaurant bookings, ensure every meeting makes a great impression. Support larger events such as Board Meetings and AGM, coordinating all details from start to finish.
• Invoice & Financial Administration: Manage invoice processing, coordinate approvals, maintain accurate records, and liaise with external parties including auditors. Provide detail-focused support for the smooth financial operation of the funds.
• Compliance & PR Support: Keep the team on the right side of regulatory requirements by managing monthly commentaries, press releases, website content and LinkedIn posts with our compliance team and PR consultants.
• Travel Coordination: Research and book travel for roadshows, property tours and conferences across the UK, Europe and the US, ensuring the team can focus on what they do best.
• Office & Team Support: Be the go-to person for keeping the office environment running smoothly – from IT liaison and facilities management to ordering supplies and organising team socials and the annual Christmas party.

What We're Looking For

• Proven experience as an Executive Assistant or Senior PA, ideally within financial services or asset management.
• Exceptional organisational skills with the ability to juggle multiple priorities and deadlines without dropping the ball.
• Proactive, solutions-focused mindset - anticipate needs rather than waiting to be asked.
• Strong attention to detail, especially when handling financial and compliance-related tasks.
• Confident communicator, comfortable liaising with senior stakeholders, external partners and clients.
• Proficiency in Microsoft Outlook, Excel and AI adoption.
• A warm, professional manner and a genuine team-player attitude.

Why Join Us

At Thames River Capital, you'll be joining a close-knit, collaborative team that genuinely values the contribution of a great Personal Assistant. This is a role where your work matters, initiative is welcomed, and development is supported. Gain exposure to the full breadth of a specialist real-estate fund management business and build relationships across the organisation and with external partners.

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders - clients, advisors, employees and shareholders. Employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different expectations, discussed during the hiring process.

Full-Time/Part-Time & Job Details

Full time. Permanent. Business Support & Operations.

EEO Statement

Columbia Threadneedle Investments is an equal opportunity employer. We consider all qualified applicants without regard to racial or ethnic background, religion or belief, sex or gender, nationality, genetic information, age, sexual orientation, gender identity, disability, marital status, pregnancy or maternity or any other basis prohibited by law. We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to aid your participation in the application or interview process, speak to your recruiter to discuss how we can support you.

About Our Company

We’re a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. Our team of 22,000 people across 19 countries serves more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses – Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.