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- Tasks: Be the friendly face of our chambers, managing calls and welcoming visitors.
- Company: Join 5 Stone Buildings, a top private client chambers in Lincoln's Inn, specialising in legal services.
- Benefits: Enjoy a competitive salary, full-time hours, and a supportive work environment.
- Why this job: Gain valuable experience in administration and marketing while working in a dynamic legal setting.
- Qualifications: Excellent communication skills, computer literacy, and a willingness to learn are essential.
- Other info: Full-time role with a salary range of £30,000 - £35,000 based on experience.
The predicted salary is between 25000 - 29000 £ per year.
5 Stone Buildings is a leading set of private client chambers based in Lincoln's Inn, with barristers providing expert legal services in the UK and offshore in the fields of trusts, estates, family provision, art and cultural property, partnership, company, taxation, pensions and the affairs of the mentally incapacitated.
To provide a consistent, excellent front of house service to chambers, visitors and clients. To support the chambers administrator with Administration, Marketing & Operation duties.
Reports to: Chambers AdministratorDuties and responsibilities- Managing all phone calls into chambers, screening and directing calls efficiently, taking messages and providing information
- Booking Zoom calls, conferences and hearings for members
- Greeting all visitors, alerting relevant parties to their arrival and offering refreshments
- Receiving deliveries
- Maintaining the conference room diary and ensuring that the conference room is adequately prepared at all times
- Maintaining the public areas of chambers to a consistently high standard
- Ordering and maintaining sufficient conference room provisions
- Preparing 4pm chambers tea daily
- Preparing monthly members’ lunch
- Assisting the Administrator with functions in chambers
- Maintaining and updating the chambers website including individual members’ profiles in line with legal directory ranking, recent cases of interest, news items and events
- Coordinating webinar programme with the Seminars Committee
- Assisting members during webinars to ensure no tech issues and to monitor questions
- Carrying out Zoom training with members and staff as required
- Assisting the clerks with fee collection as directed by the Senior Clerk
- Other administration duties as required by the Chambers Administrator
- Dealing with contractors & booking services as and when they are needed.
- Assisting members with room moves
- Excellent communication and service skills
- Friendly & Polite
- Professional presentation at all times
- An excellent telephone manner
- Hard working, reliable and flexible
- Well organised with the ability to manage time effectively
- Computer literate and experienced using Outlook, Word, Excel, PowerPoint, Zoom, MS Teams.
- Willingness to learn Lex computer system and Mi Voice Business Console.
- An interest in Marketing/Administration
The successful candidate must embrace and comply with the Chambers Equal Opportunities policy. Comply with the chambers non-smoking policy. Comply with the chambers Health and Safety policy.
This is a full-time role, 37.5 hours per week. Regular working hours are Monday to Friday 9:00am to 5:30pm. Salary £30,000 - £35,000 depending on experience.
Receptionist / Administrator employer: 5 Stone Buildings
Contact Detail:
5 Stone Buildings Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Administrator
✨Tip Number 1
Familiarise yourself with the legal sector, especially the areas that 5 Stone Buildings focuses on. Understanding trusts, estates, and family law will help you engage more effectively during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Practice your communication skills, particularly your telephone manner. Since the role involves managing phone calls and greeting visitors, being articulate and friendly will set you apart from other candidates.
✨Tip Number 3
Get comfortable with the software mentioned in the job description, such as Outlook, Word, and Zoom. If you can showcase your proficiency in these tools during the interview, it will demonstrate your readiness to hit the ground running.
✨Tip Number 4
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. This will highlight your ability to handle the diverse responsibilities of the Receptionist/Administrator role effectively.
We think you need these skills to ace Receptionist / Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Receptionist/Administrator role. Emphasise your communication skills, organisational abilities, and any previous administrative or customer service experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the chambers. Mention specific duties from the job description that excite you and explain how your background makes you a great fit for the role.
Highlight Technical Skills: Since the role requires proficiency in various software, ensure you mention your experience with Outlook, Word, Excel, PowerPoint, Zoom, and MS Teams. If you have any experience with Lex or Mi Voice Business Console, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at 5 Stone Buildings
✨Showcase Your Communication Skills
As a Receptionist/Administrator, excellent communication is key. During the interview, demonstrate your ability to articulate clearly and listen actively. Use examples from past experiences where you successfully managed phone calls or greeted visitors.
✨Highlight Your Organisational Abilities
This role requires strong organisational skills. Be prepared to discuss how you manage your time effectively and keep track of multiple tasks. Mention any tools or methods you use to stay organised, such as calendars or task management apps.
✨Demonstrate Your Tech Savviness
Familiarity with various software is crucial for this position. Make sure to mention your experience with Outlook, Word, Excel, and Zoom. If you've used any specific systems like Lex or Mi Voice, be sure to highlight that as well.
✨Prepare Questions About the Role
Interviews are a two-way street. Prepare thoughtful questions about the chambers' operations, team dynamics, or marketing initiatives. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
