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- Tasks: Support financial operations and admin tasks while ensuring smooth invoice processing.
- Company: Join a dynamic team focused on efficient financial management.
- Benefits: Gain valuable experience, flexible hours, and opportunities for personal growth.
- Why this job: Be part of a team that values your input and helps you develop essential skills.
- Qualifications: Basic Welsh language skills and experience with IT packages preferred.
- Other info: Perfect for those looking to kickstart their career in finance and administration.
The predicted salary is between 30000 - 42000 £ per year.
About the job
Key Objectives
- To provide an efficient financial and administrative support service to the department.
SPECIFIC RESPONSIBILITY
- Check invoices to ensure the goods have been received and the invoice details are correct and coded accurately.
- To batch the invoices for authorisation.
- To record invoices paid within the required procedure.
- To work with suppliers/contractors in ensuring invoices are received in a timely manner.
- To work with Managers to provide financial information for budget monitoring and billing.
- To provide administrative support services Vision Products as and when required.
- To update e forms as required on the Vision system.
- To assist the Management Team in the co-ordination of leave/absences across the team.
- To update management information systems as required.
- To manage the booking of the meeting/demonstration room at Pontyclun.
- To undertake reception duties as required.
- Liaison with all internal and external Customers (both written and verbal) on matters relating to payment and invoice queries.
- To carry out health and safety responsibilities in accordance with the Divisions Health & Safety Responsibilities document.
- To undertake such other duties and responsibilities commensurate with the grade, as may be reasonably required by the Service Director, or as a mutually agreed development opportunity.
PERSON SPECIFICATION
KNOWLEDGE /EDUCATION
- Level 1 Welsh Language skills (Basic reading, writing, speaking and understanding) with the aim of improvement through CPD.
- Knowledge of data protection requirements.
- Knowledge of community equipment services.
EXPERIENCE
- Experience of working with a range of customers, suppliers and contractors.
- Experience of meeting deadlines to provide services.
- Experience of working with a range of IT packages.
- Experience of working with budgets.
COMPETENCIES
- Achieving Results: Plans and prioritises in advance to meet deadlines. Is flexible, can switch tasks/roles/prioritises to accommodate changes or new information.
- Personal Effectiveness: Has an action-focused attitude to new challenges and change.
- Communicating Effectively: Shares information with others, gives others the full picture.
Operational Finance and Admin Assistant in Pontyclun employer: 5 Star Recruitment
Contact Detail:
5 Star Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operational Finance and Admin Assistant in Pontyclun
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills in finance and admin.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other applicants.
We think you need these skills to ace Operational Finance and Admin Assistant in Pontyclun
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operational Finance and Admin Assistant role. Highlight your experience with invoices, budget monitoring, and any relevant IT skills. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the job description and show us your enthusiasm for joining StudySmarter.
Showcase Your Communication Skills: Since you'll be liaising with customers and suppliers, it's crucial to demonstrate your communication skills. Use clear and concise language in your application, and don’t forget to mention any experience you have in handling queries or issues effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join the StudySmarter family!
How to prepare for a job interview at 5 Star Recruitment
✨Know Your Numbers
Brush up on your financial knowledge, especially around budgeting and invoicing. Be ready to discuss how you've handled invoices in the past and any experience you have with budget monitoring. This will show that you understand the core responsibilities of the role.
✨Showcase Your Communication Skills
Since the job involves liaising with customers and suppliers, prepare examples of how you've effectively communicated in previous roles. Think about times when you resolved payment or invoice queries and be ready to share those stories.
✨Be Organised and Flexible
Demonstrate your ability to plan and prioritise tasks. You might be asked how you manage multiple deadlines or adapt to changes. Have a few examples ready that highlight your organisational skills and flexibility in a busy work environment.
✨Familiarise Yourself with the Vision System
If you can, get to know the Vision system mentioned in the job description. Even if you haven't used it before, showing that you've done your homework and are eager to learn will impress the interviewers. Mention any similar systems you've worked with to highlight your adaptability.
