At a Glance
- Tasks: Support financial operations and admin tasks while ensuring smooth invoice processing.
- Company: Join a dynamic team focused on efficient financial management.
- Benefits: Gain valuable experience, flexible hours, and a supportive work environment.
- Other info: Opportunity to learn and grow within a collaborative team.
- Why this job: Perfect for those looking to kickstart their career in finance and administration.
- Qualifications: Attention to detail and strong communication skills are essential.
The predicted salary is between 25000 - 30000 £ per year.
About the job
Key Objectives
- To provide an efficient financial and administrative support service to the department.
SPECIFIC RESPONSIBILITY
- Check invoices to ensure the goods have been received and the invoice details are correct and coded accurately.
- To batch the invoices for authorisation.
- To record invoices paid within the required procedure.
- To work with suppliers/contractors in ensuring invoices are received in a timely manner.
- To work with Managers to provide financial information for budget monitoring and billing.
- To provide administrative support services Vision Products as and when required.
- To update e forms as required on the Vision system.
- To assist the Management Team in the co-ordination of leave/absences across the team.
- To update management information systems as required.
- To manage the booking of the meeting/demonstration room at Pontyclun.
- To undertake reception duties as required.
- Liaison with all internal and external Customers (both written and verbal) on matters relating to payment and invoice queries.
- To carry out health and safety responsibilities in accordance with the Divisions Health.
Operational Finance and Admin Assistant employer: 5 Star Recruitment
As an Operational Finance and Admin Assistant, you will thrive in a supportive and collaborative work environment that values efficiency and attention to detail. Our company offers competitive benefits, opportunities for professional development, and a culture that encourages teamwork and innovation, all set in the vibrant location of Pontyclun. Join us to be part of a dynamic team where your contributions are recognised and rewarded, making a meaningful impact on our operations.
StudySmarter Expert Advice🤫
We think this is how you could land Operational Finance and Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the finance and admin sectors, especially those who work at companies you're interested in. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by practising common questions related to operational finance and admin tasks. We recommend role-playing with a friend or using online resources to boost your confidence.
✨Tip Number 3
Showcase your skills during interviews! Bring examples of how you've handled invoices, managed budgets, or provided admin support in the past. Real-life stories make you memorable.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Operational Finance and Admin Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience that matches the Operational Finance and Admin Assistant role. We want to see how your skills align with our needs, so don’t be shy about showcasing your financial and administrative expertise!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for us. Mention specific responsibilities from the job description and how your past experiences have prepared you for this role.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, especially when it comes to financial matters. Avoid jargon unless it’s necessary!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at 5 Star Recruitment
✨Know Your Numbers
As an Operational Finance and Admin Assistant, you'll be dealing with invoices and budgets. Brush up on basic financial concepts and be ready to discuss how you've handled similar tasks in the past. This shows you’re not just familiar with the role but also confident in your abilities.
✨Master the Details
Pay attention to the specifics mentioned in the job description. Be prepared to talk about your experience with invoice processing and administrative support. Highlight any tools or systems you've used, like Vision products, to demonstrate your technical skills.
✨Communication is Key
Since the role involves liaising with internal and external customers, practice articulating your thoughts clearly. Think of examples where you've successfully resolved payment or invoice queries, showcasing your problem-solving skills and customer service approach.
✨Show Your Organisational Skills
The job requires managing various tasks, from batching invoices to coordinating leave. Prepare to discuss how you prioritise tasks and stay organised. Maybe share a time when you juggled multiple responsibilities effectively – it’ll show you can handle the demands of the role.
