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- Tasks: Support the Head of Service with admin tasks and manage their diary effectively.
- Company: Join a dynamic organisation focused on achieving impactful goals.
- Benefits: Gain valuable experience, flexible hours, and opportunities for personal growth.
- Why this job: Be the vital link in a fast-paced environment and enhance your organisational skills.
- Qualifications: Strong communication skills and a proactive attitude are essential.
- Other info: Perfect for those looking to kickstart their career in management support.
The predicted salary is between 28800 - 43200 £ per year.
About the job
MAIN PURPOSE OF THE JOB:
Carry out a variety of business support functions effectively and efficiently in order to ensure that the aims and objectives of the Head of Service are fully achieved.
MAIN RESPONSIBILITIES:
- Work closely and individually with the Head of Service to enable him/her to make the best use of his/her time by dealing with the administrative and secretarial tasks.
- Be the first link between the Head of Service and people inside and outside the organization and at all levels.
- Screen telephone calls, inquiries and requests and decide on the appropriate action to be taken.
- Manage and keep the Head of Service's diary and organize appointments, ensuring there is enough time to prepare for the meetings and allow enough travel time.
- Deal with the mail that comes into the Head of Service's office, delegating tasks where appropriate and starting to take follow-up actions as required.
- Ensure that relevant and timely information is available to the Head of Service to enable him to prepare well for meetings.
- Work proactively to ensure that all papers and correspondence are available to him/her in good time before any meeting.
- Deal with incoming emails, faxes and letters, drafting responses and working proactively to seek answers for the purposes of monitoring the mail.
- Organize attendance at external events e.g. meetings, conferences, arranging all travel and accommodation and providing a comprehensive timetable for the Head of Service.
- Devise and maintain office systems to support the efficient operation of the Head of Service's office e.g. filing papers, managing data.
- Provide administrative support for the site's fund car scheme.
- Carry out any other duties that it is reasonable for the Head of Service to ask you to carry out from time to time.
- Take notes/minutes in meetings as required by the Head of Service or managers.
- Organize meetings and ensure that reports are brought forward in a timely manner for review.
- Process creditor and debtor payments for the Business Support unit to ensure that the departments comply with the financial regulations and performance targets.
- Ensure that effective arrangements are made for ordering the Department's fund cars, and that all documents relating to these vehicles are kept.
- Supply during absence according to your line manager's requirements.
- Carry out any reasonable request from your line manager in the department.
Management Support Officer in Carmarthen employer: 5 Star Recruitment
Contact Detail:
5 Star Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Management Support Officer in Carmarthen
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who might know the Head of Service or have insights into the role. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by understanding the key responsibilities of the Management Support Officer. Think about how your skills can help the Head of Service manage their time and tasks more effectively.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed diaries, organised meetings, or handled correspondence in the past. This will demonstrate that you can handle the demands of the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Management Support Officer in Carmarthen
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Management Support Officer role. Highlight your relevant experience and skills that align with the responsibilities mentioned in the job description. We want to see how you can support the Head of Service effectively!
Showcase Your Organisational Skills: Since this role involves managing diaries and organising appointments, it’s crucial to demonstrate your organisational prowess. Include examples of how you've successfully managed schedules or handled multiple tasks in previous roles. We love a well-organised candidate!
Be Proactive in Your Approach: The job requires a proactive attitude, so make sure to reflect this in your application. Share instances where you took initiative to solve problems or improve processes. We appreciate candidates who can think ahead and take charge!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at 5 Star Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Management Support Officer. Familiarise yourself with tasks like managing diaries, screening calls, and preparing meeting materials. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and organise effectively, as this is crucial for supporting the Head of Service efficiently.
✨Practice Your Communication Skills
As the first point of contact for the Head of Service, strong communication skills are essential. Practice articulating your thoughts clearly and confidently. You might even want to role-play common scenarios, like handling difficult inquiries or drafting responses to emails.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the role and the team. This shows your genuine interest in the position and helps you assess if it's the right fit for you. Consider asking about the challenges the Head of Service faces or how success is measured in this role.
