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- Tasks: Provide high-level support, manage schedules, and coordinate events for a dynamic hospitality group.
- Company: Distinctive hospitality group with exclusive clubs in London and New York.
- Benefits: Competitive salary, 33 days holiday, private medical insurance, and pension contributions.
- Why this job: Join a fast-paced environment where your organisational skills make a real difference.
- Qualifications: Experience supporting senior executives, excellent communication, and strong organisational skills.
- Other info: Flexible working hours and opportunities to build strong relationships in a vibrant setting.
The predicted salary is between 36000 - 60000 £ per year.
This privately owned hospitality group operates some of the most distinctive private members’ clubs and food businesses in London and New York. Defined by pride, discretion, craftsmanship, and exacting standards, the group is recognised for the quality and character of every venue it creates and manages.
We are seeking a highly organised and discreet Personal Assistant to provide seamless support across both business and private spheres. This role requires exceptional judgement, proactive coordination, and the ability to manage complex responsibilities with confidence. The ideal candidate will thrive in a fast‑paced environment, delivering excellence with consistency and professionalism.
What You Will Do As Personal Assistant
- Provide high‑level executive support, including complex diary management, inbox oversight, and international scheduling.
- Act as a key liaison with senior executives, members, guests, and contractors, ensuring seamless communication and professional representation.
- Coordinate meetings and events, preparing agendas, documentation, and detailed itineraries.
- Draft and produce accurate business correspondence and documents such as memos, letters, invoices, and statements.
- Maintain oversight of business projects across multiple locations, ensuring effective follow‑through and organisation.
- Deliver comprehensive personal support, ensuring residences are well maintained and coordinating with household staff and art management teams.
- Manage all aspects of personal and business travel, including drivers, holiday planning, accommodation, activities, and travel insurance.
- Oversee health‑related administration, including private medical insurance management and appointment authorisations.
- Support personal financial administration by liaising with accountants on financial matters, alongside organising personal events and charitable initiatives.
Why work with us as Personal Assistant?
- Competitive salary and bonus package
- 33 days holiday per year (including bank holidays)
- Private medical and dental insurance with BUPA.
- Enhanced employer contributions in our pension scheme
- Working Hours: Monday- Friday 9am-6pm, flexibility required.
What are we looking for?
- Previous experience supporting a senior level executive within an entrepreneurial/growing, family office or SME business.
- First class written and verbal communication skills.
- High attention to detail and proven track record of seeing things through to completion.
- Excellent planning and organisational skills with the ability to prioritise and work to deadlines.
- Ability to adhere to complete confidentiality on all business matters.
- Ability to build strong, collaborative, stakeholder relationships both inside and outside the business.
- Ability to maintain a calm, composed manner in the face of challenging situations and temperaments.
- Knowledge of Office Suite – Outlook, PowerPoint, Word, Excel.
Personal Assistant employer: 5 Hertford Street
Contact Detail:
5 Hertford Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the hospitality industry and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this group prides itself on discretion and craftsmanship, think about how you can demonstrate these qualities during your chat. Show them you’re not just a fit on paper but also in spirit!
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to liaise with various stakeholders. Try role-playing common scenarios with a friend to boost your confidence and ensure you come across as professional and composed.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Let’s get you that dream job!
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match what we're looking for in a Personal Assistant. Highlight your previous experience supporting senior executives and any relevant achievements that showcase your organisational prowess.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're the perfect fit for this role. Be sure to mention your attention to detail and how you thrive in fast-paced environments, as these are key qualities we value.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, it's crucial to demonstrate your first-class written communication skills. Ensure your application is free from typos and clearly conveys your message – we love clarity!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive – a quality we admire!
How to prepare for a job interview at 5 Hertford Street
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in this hospitality group. Familiarise yourself with their values, such as discretion and craftsmanship, and think about how your experience aligns with these expectations.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated events in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your attention to detail and ability to prioritise tasks.
✨Demonstrate Discretion and Professionalism
Since confidentiality is key in this role, be ready to share instances where you've handled sensitive information. Emphasise your understanding of the importance of discretion in both business and personal matters, and how you maintain professionalism under pressure.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions that show your interest in the company and the role. Inquire about the team dynamics, the types of projects you might manage, or how they measure success for a Personal Assistant. This not only shows your enthusiasm but also helps you gauge if the role is the right fit for you.
