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- Tasks: Coordinate and manage client documentation for Health, Safety, and Fire Risk consultancy services.
- Company: Join a family-run consultancy dedicated to high-quality health and safety solutions.
- Benefits: Enjoy 23 days annual leave, company pension, and professional development opportunities.
- Why this job: Make a real difference in building safety while developing your administrative skills.
- Qualifications: Strong organisational skills and excellent communication are key; admin experience is essential.
- Other info: Be part of a supportive team with a focus on client relationships and quality service.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for an organised and proactive Operational Administration Support professional to join our Operations and Building Safety team. This role is essential in coordinating, collecting, and reviewing client documentation for Health, Safety, and Fire Risk consultancy services. You will work closely with clients, the Operations Manager, and the Building Safety Team to ensure all required information is accurate, complete and compliant.
What you'll be doing:
- Liaise with clients via phone and e‑mail to request and coordinate documentation
- Proactively chase compliance information and missing documents
- Review, organise and manage building safety documentation
- Provide guidance to clients on documentation requirements
- Support the Operations and Building Safety Teams with administrative tasks
- Schedule surveys and client meetings
- Assist with data entry, record keeping and database management
- Help identify gaps in documentation and follow up with clients
- Coordinate with external service providers
- Assist with the preparation of Building Safety Case Reports
- Maintain accurate client records
- Support ISO 9001 and internal quality processes
- Maintain confidentiality and professionalism at all times
Qualifications & Attributes:
- Strong organisational and administrative skills
- Excellent communication skills (phone & e‑mail)
- High attention to detail
- Confident chasing information and meeting deadlines
- Professional and reliable
- Comfortable working with documentation and compliance processes
- Experience in administration is essential
- Compliance, health & safety or building safety experience desirable but not essential
About 4site Consulting:
4site Consulting is a specialist Health & Safety consultancy supporting Commercial and Residential Property Management across the UK. Since 2006, we've delivered practical, down‑to‑earth compliance solutions tailored to the property industry. As a family‑run business, we value strong client relationships and consistent, high‑quality service. Our experienced advisers and support team work closely to provide accessible, reliable and cost‑effective support.
Benefits:
- Company pension
- Company events
- 23 days annual leave plus bank holidays
- Christmas close down
- Professional membership reimbursement
- All tech, equipment and PPE provided that are required for your role
- Company‑funded role relevant training and development
Operations Admin Support in Tiptree employer: 4site Consulting Ltd
Contact Detail:
4site Consulting Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Admin Support in Tiptree
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, especially those who work in operations or building safety. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Practice makes perfect! Before any interviews, do a mock interview with a friend or family member. Focus on showcasing your organisational skills and attention to detail, as these are key for the Operations Admin Support role.
✨Tip Number 3
Follow up after applying! A quick email to express your enthusiasm for the role can set you apart from other candidates. It shows you're proactive and genuinely interested in joining the team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on being part of our family-run business.
We think you need these skills to ace Operations Admin Support in Tiptree
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your organisational and administrative skills in your application. We want to see how you can manage documentation and keep everything in order, so give us examples of how you've done this in the past!
Communicate Clearly: Since you'll be liaising with clients a lot, it's crucial to demonstrate your excellent communication skills. Use clear and concise language in your application, and don’t hesitate to show off your experience with phone and email correspondence.
Attention to Detail is Key: We’re all about accuracy and compliance, so make sure to emphasise your high attention to detail. Mention any experiences where you’ve had to review or manage important documents, as this will show us you’re the right fit for the role.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at 4site Consulting Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Operations Admin Support role. Familiarise yourself with the key responsibilities like coordinating documentation and liaising with clients. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and ensured deadlines were met, as this will demonstrate your suitability for the job.
✨Practice Your Communication Skills
Effective communication is crucial for this position. Practice articulating your thoughts clearly and concisely, especially when discussing how you would liaise with clients. Consider doing mock interviews with a friend to refine your phone and email communication skills.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you determine if the company is the right fit for you.
