HR and Office Administrator in Otley

42 Technology is a successful and growing consultancy specialising in innovation, design, and development. Our work with world leading clients in a range of industries takes products and processes from ideas to reality. We have built a reputation for challenging the status quo and finding creative and pragmatic solutions to difficult technical problems. Our employees love the variety and challenge of our work. We have a stimulating and open culture, an excellent team, and are based in Cambourne.

The HR and Office Administrator will provide a professional, efficient, and proactive administrative service across both Human Resources and office support. The role will support the delivery of key HR activities including:

• Recruitment administration
• Onboarding
• Employee records management
• HR systems administration
• Employee benefits administration
• Reporting
• Responding to employee queries

Alongside this, the role will support the smooth day-to-day running of the office, providing office administration support to employees, visitors, suppliers, and contractors. This is a 6 month fixed term role encompassing both HR and Office Administration responsibilities. The balance of time spent on each area will vary depending on business requirements and workload.

The successful candidate will be highly organised, adaptable, and proactive, with excellent attention to detail and the ability to manage a varied workload while maintaining confidentiality and delivering a positive employee and visitor experience.

HR Administration responsibilities:

• Coordinate interviews between candidates, hiring managers, and interview panels, ensuring a positive candidate experience throughout the recruitment process.
• Arrange and coordinate pre- and post-interview feedback sessions with hiring managers and HR Business Partners.
• Administer onboarding processes, including right-to-work checks, visa sponsorship initiation, background screening, reference checks, and new starter administration.
• Prepare and coordinate induction programmes for all new employees, working closely with managers and key stakeholders to ensure a smooth onboarding experience.
• Prepare and issue HR documentation, including offer letters, contracts of employment, probation review letters, flexible working agreements, employment changes, and other employee-related correspondence.
• Maintain and administer the Applicant Tracking System (ATS) and Human Resources Information System (HRIS), ensuring vacancies, candidate records, and employee data are accurate and up to date.
• Maintain employee records and HR documentation within SharePoint and the HRIS, ensuring compliance with GDPR and company data retention requirements.
• Respond to internal and external HR-related enquiries, providing timely and professional support and escalating issues where appropriate.
• Act as a first point of contact for day-to-day HR queries from employees and managers.
• Support the administration of employee benefits and wellbeing initiatives.
• Produce regular HR reports and metrics, including recruitment, headcount, absence, and other people-related data.
• Support HR compliance activities and maintenance of employment records.
• Provide administrative support to HR projects and continuous improvement initiatives as required.

Office Administration responsibilities:

• Support the smooth day-to-day running of the office and provide administrative support across the business.
• Welcome visitors and manage meeting room bookings, shared inboxes and incoming enquiries.
• Coordinate post, courier services, travel bookings and visitor arrangements.
• Maintain office supplies, refreshments and other workplace resources.
• Support the organisation of company meetings, training sessions, employee engagement activities and social events.
• Assist with facilities administration, including supplier management, contract renewals and maintenance requests.
• Raise purchase orders, maintain company records and support health and safety administration.
• Provide general administrative support to the Support Team and wider business as required.

Working relationships:

You will report to the HR Business Partner and work closely with the Office Manager, as well as the wider 42T team. The role will regularly interact with employees, managers, candidates, visitors, suppliers, contractors and external service providers.

About you:

Education:

• Educated to GCSE standard or equivalent. 7 GCSE’s grade 9 - 4 including Maths and English.
• Level 2 Business and Administration qualification or equivalent.

Knowledge and skills:

• Proven experience in HR administrator or a similar HR operational role.
• Experience working in a fast-paced office environment.
• Experience using HRIS and ATS.
• Possess strong IT skills, including Outlook, Excel, Word and PowerPoint.
• Organised approach.
• Ability to work collaboratively.
• Carry out tasks effectively and efficiently, knowing when to seek support and advice.

Personal Skills:

• Strong focus on attention to detail.
• Motivated with good interpersonal skills and the ability to engage with colleagues on all levels.
• Flexible approach to changing work tasks and projects.
• Strong problem solving skills.
• Enjoys supporting others and being part of a team with a ‘can do’ attitude.
• Discretion, this role will have access to confidential and personal information.