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- Tasks: Join our property help desk team to ensure compliance across our business estate.
- Company: Be part of a dynamic company focused on maintaining high standards in property management.
- Benefits: Enjoy flexible work options and opportunities for professional growth.
- Why this job: Make a real impact by ensuring our pubs are compliant and safe for new tenants.
- Qualifications: No specific experience required; just a willingness to learn and collaborate.
- Other info: Great opportunity for high school and college students looking to gain valuable experience.
Objectives of the role: * As part of the property help desk team, deliver a series of administrative tasks and driving property compliance across business estate and Change of Tenancy * To manage and implement company property testing obligations and manage the process of follow on works (FOW) ensuring compliance across the Estate. * To develop an in depth understanding of the company in-house auditing platform. This will include creating orders for external suppliers on request and managing updates where required. * To support and advise on the compliance position of individual pubs when requested by the Operations Support team. Focused on the change of tenancy process known internally as the Safe Start process to ensure pubs are compliant for new lets. * Work collaboratively with the Compliance team to ensure all compliance obligations are met. * To support suppliers and Property Managers in the delivery of the compliance testing output within defined KPI’s. Key Responsibilities: * To support the property team resolving any notices or required communication with local authorities and Property Managers regarding compliance testing matters when they arise. * To deliver the communication of statutory certification etc to licensees, Admiral Teams and other third parties as required. * To support the collation of compliance certification following project works and lodging the documentation within the CFM system. * To develop an understanding and use of the Computer Facility Management (CFM) programming tool to schedule and deliver PPM programmes across the client sites. * To update and report via the property tracking tool. * To provide general support to the property helpdesk function as required at peak times or absence cover, when agreed by line manager. * Ensure that the statutory compliance database used for the business is maintained. * Ensure the CFM compliance database is accurate and maintained. * Support the property helpdesk with ensuring the compliance supply chain delivers the compliance FOW, ensuring appointments are adhered to in line with Safe Start requirements. * Co-ordinate and ensure gas safe inspections are delivered on the day of change. * Co-ordinate queries and notices from local authorities and internal stakeholders to the relevant point of contact. * Ensure communication and maintenance of the dedicated compliance email account. * Liaising with other departments within the business to adopt processes and updates. * Authorise quotations within the agreed approval level when required. * Support the regular meetings with contractors and suppliers to review progress and KPI’s * Managing circulation of statutory documentation and quotations as required. * Undertake basic auditing of the live data supporting the Compliance visibility and Safe Start process. * Collating and lodging certification produced following projects as required. * Create building event notices via the CFM system of upcoming projects and defect periods * Work within the guidelines and maintain GDPR requirements at all times. Skills and Experience: Ability to co-ordinate tasks autonomously with a consistent systematic approach. Good organisational skills and ability to work to tight timescales. Excellent communication skills both written and verbal. Excellent customer service Good team player Able to manage difficult conversations. Accuracy and attention to detail Intermediate skill set in IT (essential). Excel skills (essential) A basic understanding of Microsoft teams. (advantage) Knowledge of statutory legislation etc (not essential) Flexibility to cover other department tasks or assist as required. Property maintenance experience is (not essential). Training will be provided for CFM systems
Compliance Administrator employer: 3R Consulting Ltd
Contact Detail:
3R Consulting Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Compliance Administrator
✨Tip Number 1
Familiarize yourself with property compliance regulations and standards relevant to the hospitality industry. Understanding these will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the compliance field, especially those who work in property management or the hospitality sector. Engaging with them can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Gain hands-on experience with auditing platforms or compliance management systems. If you can showcase familiarity with such tools during your discussions, it will set you apart from other candidates.
✨Tip Number 4
Prepare to discuss specific examples of how you've handled compliance issues in the past. Being able to articulate your problem-solving skills in real scenarios will make a strong impression on the hiring team.
We think you need these skills to ace Compliance Administrator
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Compliance Administrator position. Highlight key responsibilities and objectives that resonate with your experience and skills.
Tailor Your CV: Customize your CV to reflect relevant experience in property compliance, administrative tasks, and any familiarity with auditing platforms. Use specific examples that demonstrate your ability to manage compliance obligations.
Craft a Strong Cover Letter: Write a cover letter that addresses how your background aligns with the objectives of the role. Mention your understanding of compliance processes and your ability to work collaboratively with teams.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for any spelling or grammatical errors, and ensure that all information is clear and concise.
How to prepare for a job interview at 3R Consulting Ltd
✨Understand the Compliance Landscape
Make sure you have a solid grasp of compliance regulations relevant to the property sector. Familiarize yourself with the specific compliance obligations that the company adheres to, as this will show your commitment and preparedness.
✨Showcase Your Administrative Skills
Prepare examples from your past experiences where you successfully managed administrative tasks. Highlight your ability to handle multiple responsibilities and how you ensure accuracy and efficiency in your work.
✨Demonstrate Collaboration Abilities
Since the role involves working closely with various teams, be ready to discuss how you have effectively collaborated with others in previous roles. Share specific instances where teamwork led to successful outcomes.
✨Familiarize Yourself with the Safe Start Process
Research the Safe Start process and be prepared to discuss how you would ensure compliance during tenancy changes. This shows that you are proactive and understand the nuances of the role.
