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- Tasks: Support tenancy changeovers, process adjustments, and manage documentation with precision.
- Company: Join a dynamic team focused on delivering exceptional property management services.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and skill development.
- Why this job: Perfect for detail-oriented individuals who thrive in fast-paced settings and love teamwork.
- Qualifications: Strong communication skills and proficiency in Word, Excel, and Outlook are essential.
- Other info: Experience with tenancy agreements is a plus, but not required—just bring your enthusiasm!
Purpose and Key Responsibilities To check and process all tenancy changeovers for clients under instruction from Business Development Managers in line with company guidelines including preparing all necessary documentation Processing Mid Term adjustments and implementing billing lines on Navision Raising POs for orders and distributing reports internally To complete and update trackers daily (Excel) Sending Meeting Notes to customers in line with company guidelines Co-ordinating and Administering Regional Lettings Calls Adhering to Code of Practice process for Long Term Tenancy Agreements To chase outstanding paperwork from Business Development Managers To advise internal office staff and external suppliers of tenancy changes Setting up licensees’ accounts on Navision including billing lines Liaising with numerous stakeholders across the business To process all assignment of lease instructions from Business Development Managers To provide admin support to Operations Directors, Estates and Business Development Managers To deal with incoming post/general correspondence for Operations Directors, Estates and Business Development Managers Setting up licensees’ accounts including billing lines and updating premises information on an internal data base (Navision) Dealing with “Notice to Quit” letters and issuing on behalf of the company Processing all product discount forms from Business Development Managers Arranging Inventories/valuations for Business Development Managers Liaising and actioning internal queries from other accounts, credit control and telesales Completing agreements in line with departmental KPIs Ad hoc reports and tasks as required Work within the guidelines and always maintain GDPR requirements. Skills and Experience Ability to build strong relationships across multiple departments Word, Excel and Outlook skills (including Inbox management and mail merge) essential High degree of accuracy and attention to detail Enthusiastic and motivated individual Strong communication skills Ability to work under pressure and able to meet tight deadlines Organised and proactive approach to working by demonstrating versatility and flexibility. The ability to work on your own is a must but equally be able to work as part of a team. Be able to work at pace in a forever changing environment Previous experience in processing tenancy agreements is desirable but not essential
Admin Support employer: 3R Consulting Ltd
Contact Detail:
3R Consulting Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Support
✨Tip Number 1
Familiarize yourself with Navision, as it's a key tool for this role. If you have experience with similar software, highlight that in your conversations during the interview.
✨Tip Number 2
Showcase your ability to manage multiple tasks and deadlines effectively. Prepare examples from your past experiences where you successfully juggled various responsibilities under pressure.
✨Tip Number 3
Emphasize your strong communication skills. Be ready to discuss how you've built relationships with different departments or stakeholders in previous roles.
✨Tip Number 4
Demonstrate your attention to detail by preparing questions about the company's processes or guidelines. This shows your proactive approach and genuine interest in the role.
We think you need these skills to ace Admin Support
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Admin Support position. Understand the key responsibilities and required skills, as this will help you tailor your application to highlight relevant experiences.
Highlight Relevant Skills: In your CV and cover letter, emphasize your proficiency in Word, Excel, and Outlook, as well as your ability to manage inboxes and perform mail merges. Mention any experience you have with tenancy agreements or similar administrative tasks.
Showcase Your Attention to Detail: Since the role requires a high degree of accuracy, provide examples in your application that demonstrate your attention to detail. This could include specific projects where you successfully managed documentation or processed information accurately.
Communicate Effectively: Strong communication skills are essential for this role. In your application, illustrate how you've effectively communicated with various stakeholders in previous positions, whether through emails, reports, or meetings.
How to prepare for a job interview at 3R Consulting Ltd
✨Show Your Organizational Skills
Since the role requires a high degree of organization, be prepared to discuss how you manage your tasks and prioritize your workload. Share specific examples of how you've successfully handled multiple responsibilities in the past.
✨Demonstrate Attention to Detail
Accuracy is crucial in this position. During the interview, highlight instances where your attention to detail made a significant difference in your work. You might also want to mention any tools or methods you use to ensure precision.
✨Communicate Effectively
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. Be ready to provide examples of how you've effectively communicated with different stakeholders in previous roles.
✨Be Proactive and Flexible
The job requires a proactive approach and the ability to adapt to changing environments. Share experiences where you took initiative or adapted quickly to new situations, demonstrating your versatility and flexibility.
