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- Tasks: Welcome visitors and manage office tasks efficiently while supporting project teams.
- Company: Dynamic consultancy with a focus on teamwork and professional growth.
- Benefits: Competitive pay, flexible hours, and opportunities for skill development.
- Why this job: Be the face of the company and play a key role in project success.
- Qualifications: 6 months of admin experience and strong communication skills required.
- Other info: Join a supportive team and enjoy a vibrant work environment.
The predicted salary is between 24000 - 36000 £ per year.
Consultant office during project hours ensuring all visitors and staff are welcomed and dealt with efficiently both on the switchboard and/or in person.
Delivery of general office and project related administrative tasks.
Main Duties- Opening/closing the project / consultant office, operating switchboard politely and efficiently. Welcoming all visitors, presenting a professional Company image and ensuring all administrative requirements are met.
- Provision of office administrative tasks promptly and efficiently, maintenance of records and provision of SHE Files for site usage.
- Ensure the project / consultant office and all office resources/supplies are well-managed and maintained.
- Reserve meeting areas and service as required (e.g. photocopying, provision of tea/coffee etc).
- Assist with the provision of document control as and when required.
- Aid site management teams with the following tasks: Project Directories, Site Registrations/Applications, ‘Snagging App’ set up, Recording /maintaining Apprenticeship records, Waste, Energy, Water figures etc., through SustainIQ (in line with BREEAM requirements).
- When required assist with site administrative tasks on completion of projects, follow up with closure of permits and returnable deposits from statutory authorities etc.
- Collate and record Company CCS/CSR activities in SustainIQ.
- Maintain quality and environmental control procedures in accordance with the Company’s IMS System.
- Be aware of and comply with the Company’s Health & Safety Policy.
The above list is not exhaustive, and the post holder may be required to take on other duties and responsibilities for the effective and efficient performance of this role.
Person SpecificationRequired Experience- Minimum of 6 month’s recent relevant administrative experience.
- Working to tight deadlines.
- Previous receptionist experience.
- GCSE’s including Maths and English or equivalent.
- Ability to create and maintain good working relationships.
- Ability to work effectively as part of a team and independently.
Office Coordinator employer: 3D Personnel
Contact Detail:
3D Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Get to know the company culture before your interview. Check out their website and social media to see how they interact with clients and employees. This will help you tailor your responses and show that you're a great fit for their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel when it’s time to shine.
✨Tip Number 3
Don’t forget to prepare some questions for your interviewer. This shows that you’re genuinely interested in the role and the company. Plus, it gives you a chance to find out if this is the right place for you!
✨Tip Number 4
After the interview, send a quick thank-you email. It’s a nice touch that keeps you on their radar and shows your appreciation for the opportunity. And remember, apply through our website for the best chance at landing that Office Coordinator role!
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a big difference, especially for a role like Office Coordinator where welcoming visitors is key.
Tailor Your Application: Make sure to tailor your application to the job description. Highlight your relevant experience, especially in administrative tasks and customer service. We love seeing how your skills match what we’re looking for!
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points if necessary to break down your experience and skills – it makes our job easier!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at 3D Personnel
✨Know the Company Inside Out
Before your interview, take some time to research the company. Understand their values, projects, and any recent news. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role.
✨Practice Your Switchboard Skills
Since the role involves operating a switchboard, it’s a good idea to practice how you would handle calls. Think about how you would greet visitors and manage inquiries. Role-playing with a friend can help you feel more confident.
✨Be Ready for Administrative Scenarios
Prepare for questions related to administrative tasks. Think of examples from your past experience where you successfully managed records or assisted with document control. Highlight your ability to work under tight deadlines and maintain quality.
✨Showcase Your Team Spirit
This role requires collaboration, so be ready to discuss how you’ve worked effectively in a team before. Share specific examples that demonstrate your ability to build good working relationships and support your colleagues.
