At a Glance
- Tasks: Support a dynamic team with diary management, document preparation, and meeting coordination.
- Company: Join 360North and MUSE in reshaping Barrow-in-Furness with a landmark regeneration project.
- Benefits: Gain valuable experience, develop skills, and contribute to a significant community project.
- Other info: Work in a fast-paced environment with opportunities for personal and professional growth.
- Why this job: Be part of a once-in-a-generation scheme that will leave a lasting legacy.
- Qualifications: Experience in a PA role, strong communication skills, and a proactive attitude.
The predicted salary is between 30000 - 32218 £ per year.
360North is exclusively partnered with MUSE to recruit a new best-in-class team to work on a landmark £450m, 10-year regeneration scheme in Barrow-in-Furness. Marina Village is a once-in-a-generation scheme that will completely reshape the town, underpin economic growth, and create a lasting legacy. The scheme will deliver hundreds of new homes in its first phase, forming the catalyst for wider regeneration of Barrow’s waterfront and town centre.
The newly appointed Team Personal Assistant will offer invaluable support to the newly appointed project delivery team, operating with a high degree of autonomy from MUSE’s Barrow based office for a minimum of three days per week.
Role profile:- Support a team of Development Managers and Project Managers with:
- Proactive diary management (multiple calendars) and organisational support
- Document preparation and collation including letters, agendas, board reports, meeting papers and checklists to deadlines
- Document management, including paper archiving and electronic copies, coordination of legal document execution, and maintenance of an up-to-date library
- Keeping scheme databases and budget and cost trackers updated on behalf of project and development teams
- Advance booking of travel and accommodation
- Processing expense and mileage claims using an online expense management system
- Preparation of PowerPoint presentations in line with brand guidelines and company templates
- Inbox management and responding to emails on behalf of the team
- Maintaining and updating contact records, including the central contacts database
- Answering and fielding incoming calls on behalf of the team and taking detailed messages
- Supporting reception duties, including switchboard cover when required
- Managing incoming and outgoing post for the team
- Managing professional subscriptions
- Assisting with tracking CPD hours for the team
- Carrying out general administrative duties including typing, photocopying, scanning, binding and filing
- Setting up and maintaining Microsoft Teams for collaboration projects
- Facilitating document sharing with external organisations via OneDrive and Teams
- Assisting with IT queries and troubleshooting, including use of Microsoft 365 applications
- Organising internal and external meetings and booking meeting rooms
- Coordinating Microsoft Teams calls and meetings
- Setting up video conferencing equipment and supporting troubleshooting
- Preparing in-house PowerPoint presentations for meetings
- Attending meetings and taking minutes and actions as required
- Working ‘one step ahead’ to provide efficient and proactive support for the team – including regular, proactive communication with Team members on new diary appointments and upcoming priorities.
- Be an ambassador for the company and Muse brand, by demonstrating the behaviours of professionalism, accuracy, efficiency, and courtesy and always acting in the best interests of the company
- Engage with internal company news able to work “one step ahead”
- Professional, friendly, and approachable with a positive “can-do” attitude
- Ability to remain calm under pressure and adaptable in a fast-paced environment
- Strong team player, working collaboratively with PAs, reception, and wider teams
- High level of discretion and confidentiality
- Demonstrates initiative and continuous improvement mindset (seeking smarter ways of working)
- Professional brand ambassador, representing the organisation positively
- Enthusiasm for learning and development, with a willingness to expand the role
- Interest in the organisation’s projects and portfolio
- Essential
- Proven experience in a PA/support role
- Experience managing diaries, meetings, and communications for multiple stakeholders
- Experience handling office coordination tasks (calls, visitors, post, documentation)
- Desirable
- Experience supporting senior leaders or executives
- Background in a property, construction, or professional services environment
- Experience working within multi-disciplinary teams or project environments
The ideal candidate will be a highly organised, proactive, and adaptable Personal Assistant who can provide seamless support to multiple managers. They will demonstrate excellent communication skills, strong attention to detail, and the ability to manage competing priorities while always maintaining professionalism and confidentiality.
Team Personal Assistant - Marina Village employer: 360North Ltd
At 360North, we pride ourselves on being an exceptional employer, offering a dynamic work environment that fosters collaboration and innovation. As part of the Marina Village regeneration project in Barrow-in-Furness, employees will have the unique opportunity to contribute to a landmark initiative that shapes the future of the community while enjoying comprehensive benefits, professional development opportunities, and a supportive team culture that values initiative and growth.
