Legal Secretary - Residential Property
Department: Residential Leasehold
Location: Bournemouth
Salary: £26,000 - £27,500
Purpose of the Role
My client, a leading law firm, are recruiting for a Property Legal Secretary to join the Residential Leasehold department in their Bournemouth office. Within the role you will be responsible for providing a comprehensive secretarial and administrative support to the head of Residential Leasehold, ensuring the efficient progression of leasehold property matters and delivering a high standard of client service.
Key Responsibilities
- Provide secretarial and administrative support to the head of Residential Leasehold.
- Prepare, format and amend legal documents, correspondence and reports using digital dictation and case management systems.
- Manage diaries, appointments, meetings and deadlines.
- Open new client files and complete client onboarding procedures, including AML and identity verification checks.
- Liaise professionally with clients, estate agents, freeholders, managing agents, mortgage lenders and other solicitors.
- Handle incoming telephone calls, emails and correspondence, taking messages and responding where appropriate.
- Maintain and update electronic and paper filing systems in accordance with firm procedures.
- Assist with leasehold transactions including:
- Sales and purchases of leasehold properties.
- Lease extensions.
- Deeds of variation.
- Transfers of equity.
- Enfranchisement matters.
- Request and review management information packs and leasehold documentation.
- Prepare completion statements and assist with the exchange and completion process.
- Use the firm's case management system to accurately record progress and key dates.
- Assist with billing, file closing procedures and archiving.
- Ensure compliance with firm policies, regulatory requirements and data protection legislation.
- Provide reception and general office support when required.
Knowledge and Experience
Essential
- Previous experience as a Legal Secretary, preferably within Residential Property or Conveyancing.
- Excellent typing and document production skills.
- Strong organisational and time management abilities.
- Proficient in Microsoft Office applications, including Word, Outlook and Excel.
- Excellent communication and client care skills.
- Ability to work accurately under pressure and manage competing priorities.
Desirable
- Experience working with case management systems.
- Knowledge of leasehold property transactions and terminology.
- Experience using legal case management systems and digital dictation software.
Skills and Competencies
- Excellent attention to detail.
- Professional and courteous manner.
- Strong interpersonal skills.
- Ability to work both independently and as part of a team.
- Confidential and trustworthy approach to handling sensitive information.
- Proactive and flexible attitude.
- Commitment to providing excellent client service.
Working Relationships
The post holder will work closely with:
- Solicitors, Conveyancers and Legal Executives.
- Clients.
- Estate Agents.
- Mortgage Lenders.
- Freeholders and Managing Agents.
- Other legal professionals and external stakeholders.
Legal Secretary - Residential Property in Bournemouth employer: 360 Recruitment
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