At a Glance
- Tasks: Manage and oversee technical document control processes in Asset Management.
- Company: Join a leading company in the offshore drilling and maritime industry.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Other info: Opportunity to work on exciting projects with excellent career growth potential.
- Why this job: Be a key player in ensuring compliance and accuracy of critical documentation.
- Qualifications: Experience in document control and proficiency in SharePoint and MS Office.
The predicted salary is between 35000 - 45000 £ per year.
The Document Control Specialist is responsible for managing and overseeing the technical document control processes within the Asset Management department. This role ensures that all documentation is accurate, accessible, and compliant with industry and internal standards. In addition, the Document Control Specialist supports the maintenance of certifications and the updating of critical documentation, including rig drawings, technical libraries, marine compliance records, and project SPS (Special Periodic Survey) reports and certification.
Responsibilities
- Document Control: Develop, implement, and manage a robust document control database that supports efficient document retrieval, tracking and control. Create, execute and govern technical document control procedures to include identification of document authors, owners and approvers, procedural change notifications, and notices of obsolete and uncontrolled documentation. Identify opportunities for improving document control processes and systems, driving initiatives for efficiency and effectiveness.
- Document Management Review and Update: Review and update documentation related to rig drawings, technical libraries, and marine compliance to ensure accuracy and completeness, including changes made through the Engineering MOC process. Ensure all necessary certifications are up-to-date, including compliance documentation for rigs and projects, and individual pieces of capital equipment such as BOP’s and top drives.
- Document Control Reporting: Conduct audits of the document control process to ensure compliance with internal policies and external regulatory requirements. Compile and maintain accurate records of document submissions, reviews, and approvals, generating regular reports for management review.
- Department Interaction: Collaborate with project managers, technical and marine superintendents, and other stakeholders to gather, review, and manage documentation requirements for various disciplines within the Asset Management Team. Provide guidance and support to team members and other departments regarding document control standards and procedures.
- Other: Perform other duties and/or special projects as assigned by management.
Qualifications and Experience
- Certification in Document Control or related field is desirable.
- Proficient in using SharePoint, MS Office Suite and PDF applications.
- Experience in document control, preferably within the offshore drilling or maritime industry, with evidence of escalating responsibility.
- Experience in creating and managing document control systems.
- Working knowledge and experience with shipyard newbuild construction and/or Special Periodic Surveys (SPS) documentation deliverables is advantageous.
- Familiarity with industry standards and regulations related to technical and marine compliance, and project documentation.
- Advanced understanding of document management systems and database technologies.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple tasks and projects simultaneously.
- Excellent communication and interpersonal skills, with effective collaboration within a team-oriented environment.
Document Control Specialist employer: 303 Borr Drilling Land Support Limited
As a Document Control Specialist in our Asset Management department, you will thrive in a dynamic work culture that prioritises accuracy and compliance while fostering collaboration across teams. We offer competitive benefits, opportunities for professional growth, and a commitment to continuous improvement, making our company an excellent employer for those seeking meaningful and rewarding careers in the offshore drilling and maritime industry.
Contact Details:
303 Borr Drilling Land Support Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Control Specialist
✨Tip Number 1
Network like a pro! Reach out to folks in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their document control processes and be ready to discuss how your skills align with their needs. We want you to shine!
✨Tip Number 3
Showcase your experience with document management systems and compliance standards during interviews. Bring examples of how you've improved processes in the past – it’ll make you stand out from the crowd!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Document Control Specialist
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Control Specialist role. Highlight your experience with document management systems and any relevant certifications. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail:In your application, emphasise your organisational skills and attention to detail. Mention specific examples where you've successfully managed documentation or improved processes. This is key for us in ensuring compliance and accuracy.
Be Clear and Concise:When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while still showcasing your enthusiasm for the role. Let us know why you’re a great fit!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at 303 Borr Drilling Land Support Limited
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and the specific types of documentation mentioned in the job description. Familiarise yourself with rig drawings, technical libraries, and compliance records. This will show that you understand the role and can speak confidently about your experience.
✨Showcase Your Tech Skills
Since proficiency in SharePoint and MS Office Suite is crucial, be prepared to discuss your experience with these tools. Bring examples of how you've used them in past roles to improve document management or streamline processes. If you have any certifications, make sure to mention those too!
✨Highlight Your Attention to Detail
As a Document Control Specialist, attention to detail is key. Prepare examples from your previous work where your meticulousness made a difference, whether it was catching an error in documentation or ensuring compliance with regulations. This will demonstrate your capability to manage critical documentation effectively.
✨Prepare for Collaboration Questions
Expect questions about how you’ve worked with project managers and other stakeholders in the past. Think of specific instances where you collaborated to gather or manage documentation requirements. This will illustrate your ability to work well in a team-oriented environment, which is essential for this role.
