Facilities Finance and Admin Manager in Hull

Key Responsibilities:

• Team Leadership: Manage, mentor, and support a small admin team, ensuring helpdesk operations are efficient and responsive.
• Financial Management: Take ownership of financial reporting, including month-end processes (income and cost accounting, stock reporting, P&L accounts, variance analysis, and forecasting).
• Budgeting & Forecasting: Manage annual budgets, monthly forecasts, and contribute to budget versus actual analysis with detailed commentary.
• Facilities Admin: Coordinate PPM schedules, statutory inspections, and reactive maintenance reporting through CAFM systems, ensuring full compliance with legal and contract obligations.
• Invoice & Cost Control: Reconcile catering, variations, damage, hospitality, and community use accounts, and manage cash reconciliation.
• Stakeholder Management: Liaise directly with subcontractors and clients to resolve invoice queries, process variations, and maintain service records.
• Payroll & HR Admin: Manage monthly timesheets, sickness records, and payroll submissions.
• Operational Support: Support minor works projects, procurement activities, and help ensure smooth day-to-day office and facilities operations.