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- Tasks: Lead a dynamic team in financial management and operational delivery.
- Company: Join a major PFI contract in Hull, making a real impact.
- Benefits: Competitive salary with potential for permanent position and career growth.
- Why this job: Be at the heart of facilities management, driving efficiency and compliance.
- Qualifications: Experience in team leadership, financial administration, and facilities management required.
- Other info: Enhanced DBS clearance needed; tech-savvy candidates preferred.
Location: Hull
Salary: £35,000 - £40,000 p/a
Contract: Temporary to Permanent
Are you ready to step into a vital leadership role at the heart of facilities management? We are currently recruiting for a Facilities Finance & Admin Manager to join a major PFI contract in Hull, an opportunity to make a real impact managing both financial performance and operational delivery.
You will lead a small, dynamic team (currently three strong) and oversee the helpdesk function and the financial administration that keeps the contract running smoothly.
Key Responsibilities:- Team Leadership: Manage, mentor, and support a small admin team, ensuring helpdesk operations are efficient and responsive.
- Financial Management: Take ownership of financial reporting, including month-end processes (income and cost accounting, stock reporting, P&L accounts, variance analysis, and forecasting).
- Budgeting & Forecasting: Manage annual budgets, monthly forecasts, and contribute to budget versus actual analysis with detailed commentary.
- Facilities Admin: Coordinate PPM schedules, statutory inspections, and reactive maintenance reporting through CAFM systems, ensuring full compliance with legal and contract obligations.
- Invoice & Cost Control: Reconcile catering, variations, damage, hospitality, and community use accounts, and manage cash reconciliation.
- Stakeholder Management: Liaise directly with subcontractors and clients to resolve invoice queries, process variations, and maintain service records.
- Payroll & HR Admin: Manage monthly timesheets, sickness records, and payroll submissions.
- Operational Support: Support minor works projects, procurement activities, and help ensure smooth day-to-day office and facilities operations.
- Experienced People Manager: Confident in leading teams and managing relationships at all levels.
- Financially Savvy: Solid background in financial administration, budget management, and cost control.
- Facilities Management Knowledge: Understanding of FM operations is essential; PFI contract experience is highly advantageous.
- Tech-Savvy: Comfortable using CAFM systems and Microsoft Office Suite (especially Excel).
- Detail-Obsessed: High level of attention to accuracy and compliance in financial and operational reporting.
- DBS Clearance: Enhanced DBS will be required for this role.
Facilities Finance and Admin Manager employer: 300 North Limited
Contact Detail:
300 North Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Finance and Admin Manager
✨Tip Number 1
Familiarise yourself with the specific financial management tools and CAFM systems commonly used in facilities management. This knowledge will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with professionals in the facilities management sector, especially those with experience in PFI contracts. Engaging with industry peers can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Prepare to discuss your leadership style and how you've successfully managed teams in the past. Highlighting your people management skills will be crucial, as this role involves mentoring a small team.
✨Tip Number 4
Research the company’s current projects and financial performance. Being knowledgeable about their operations will allow you to ask informed questions during the interview and show your genuine interest in the role.
We think you need these skills to ace Facilities Finance and Admin Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in financial management and facilities administration. Emphasise your leadership skills and any experience you have with PFI contracts or CAFM systems.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and how your background aligns with the key responsibilities. Mention specific examples of your past achievements in team leadership and financial reporting.
Highlight Relevant Skills: In your application, clearly outline your skills in budgeting, forecasting, and stakeholder management. Use bullet points to make these stand out and ensure they match the job description.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at 300 North Limited
✨Showcase Your Leadership Skills
As a Facilities Finance & Admin Manager, you'll be leading a team. Be prepared to discuss your leadership style and provide examples of how you've successfully managed and mentored teams in the past.
✨Demonstrate Financial Acumen
Since financial management is a key responsibility, brush up on your knowledge of financial reporting, budgeting, and forecasting. Be ready to discuss specific financial processes you've handled and how you ensured accuracy and compliance.
✨Familiarise Yourself with Facilities Management
Understanding facilities management operations is crucial for this role. Research common practices and challenges in the industry, especially related to PFI contracts, so you can speak confidently about your relevant experience.
✨Prepare for Technical Questions
Being tech-savvy is essential, particularly with CAFM systems and Excel. Prepare to discuss your experience with these tools and how you've used them to improve operational efficiency or financial reporting.
