At a Glance
- Tasks: Provide top-notch admin support in a fast-paced legal environment.
- Company: Join a respected law firm with a supportive culture.
- Benefits: Competitive salary, ongoing training, and a friendly work atmosphere.
- Other info: Great career prospects in a dynamic and reputable firm.
- Why this job: Make a real impact while developing your skills in the legal field.
- Qualifications: Previous legal secretarial experience and strong organisational skills.
The predicted salary is between 24000 - 30000 £ per year.
2M Legal is delighted to be working in partnership with a respected regional law firm seeking experienced Legal Secretaries to join their well-established teams across offices in Hampshire and Dorset.
The Role
These roles offer an excellent opportunity for skilled secretaries who thrive in a fast-paced legal environment. You will provide high-quality administrative and secretarial support to fee earners within departments such as Property, Private Client, Family or Litigation, ensuring the smooth running of day-to-day operations.
Key Responsibilities
- Preparing, formatting and amending legal documents and correspondence (including contracts, wills, forms, court papers and completion documents) from digital dictation and manuscript.
- Managing diaries and inboxes for fee earners, arranging client meetings, conferences, court appointments and key deadlines, and ensuring all dates are accurately recorded in case management systems.
- Opening, maintaining and closing client files (paper and electronic), ensuring records, documents and email correspondence are accurately filed and easily retrievable.
- Acting as a professional first point of contact for clients, taking telephone calls, dealing with initial enquiries, providing updates where appropriate and taking clear, accurate messages.
- Liaising with courts, counsel, estate agents and other third parties, coordinating the sending and receipt of documents and information.
- Assisting with preparing bundles, forms and statements for hearings or completions, including photocopying, scanning and compiling enclosures.
- Handling general administrative tasks such as filing, photocopying, scanning, post management and data entry on case management and document management systems.
- Assisting with basic financial administration, such as preparing bills, drafting completion statements, processing expenses and monitoring payments in line with firm procedures.
- Ensuring that all work is carried out in accordance with the firm’s policies, regulatory requirements and confidentiality obligations.
About You
- Previous experience in a legal secretarial or administrative role.
- Strong organisational skills and meticulous attention to detail.
- Excellent typing and IT skills (Microsoft Office, case management systems).
- Confident communicator with a proactive and adaptable approach.
The Offer
- Competitive salary and benefits package.
- Ongoing training and professional development.
- Supportive and friendly working environment within a reputable firm.
If you are a professional, motivated Legal Secretary looking to join a forward-thinking firm with excellent prospects, we would love to hear from you. To apply, please send your CV in confidence to 2M Legal.
Legal Secretary in Southampton employer: 2M Legal
Join a respected regional law firm in Hampshire and Dorset, where you will thrive in a supportive and friendly work environment. With competitive salaries, ongoing training, and opportunities for professional development, this is an excellent place for motivated Legal Secretaries to grow their careers while contributing to meaningful legal work.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Secretary in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Familiarise yourself with their recent cases or achievements. This shows you're genuinely interested and helps you stand out as a candidate who’s ready to hit the ground running.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience in legal secretarial roles and how it aligns with the responsibilities mentioned in the job description. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Legal Secretary in Southampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Legal Secretary role. Highlight your relevant experience in legal environments and showcase your organisational skills. We want to see how you can thrive in a fast-paced setting!
Showcase Your Skills:Don’t forget to emphasise your typing and IT skills, especially with Microsoft Office and case management systems. We’re looking for someone who can hit the ground running, so let us know what you bring to the table!
Be Professional:As a first point of contact for clients, it’s crucial to convey professionalism in your application. Use clear and concise language, and make sure there are no typos or errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at 2M Legal
✨Know Your Legal Stuff
Brush up on legal terminology and processes relevant to the role. Familiarise yourself with common documents like contracts and court papers, as well as the specific areas of law the firm focuses on, such as Property or Family Law.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your strong organisational skills. Think about times when you successfully managed multiple tasks or deadlines, and be ready to discuss how you keep everything in order, especially in a fast-paced environment.
✨Practice Your Communication
As a Legal Secretary, you'll be the first point of contact for clients. Practise clear and professional communication. Consider role-playing common scenarios, like answering client queries or liaising with courts, to show your confidence and adaptability.
✨Be Ready for Technical Questions
Since excellent IT skills are crucial, be prepared to discuss your experience with Microsoft Office and any case management systems you've used. You might even want to mention specific software you're familiar with and how it has helped you in previous roles.
