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- Tasks: Provide top-notch secretarial support in a busy Private Client team.
- Company: Join a dynamic legal firm focused on Private Client work.
- Benefits: Competitive salary and a supportive team environment.
- Why this job: Make a real difference by supporting high-net-worth clients and fee-earners.
- Qualifications: Experience as a Legal Secretary in Private Client work is essential.
- Other info: Ideal for those seeking a long-term role in a collaborative legal setting.
The predicted salary is between 30000 - 42000 £ per year.
A fantastic opportunity has arisen for an experienced Legal Secretary to join a busy Private Client team, providing professional and well-organised secretarial support. This role is ideal for someone with strong experience in Private Client work who enjoys delivering high-quality administrative assistance in a fast-paced legal environment. This is not a trainee or progression-focused role; we are looking for someone who is committed to the secretarial and support side of Private Client work.
Key Responsibilities:- Document Production & File Management
- Prepare, format, and amend a wide range of Private Client documents, including Wills, LPAs, probate forms, trust paperwork, and general correspondence.
- Produce accurate and well-presented documentation from digital dictation and handwritten notes.
- Maintain organised and compliant client files, ensuring all records, forms, and documents are kept up to date.
- Assist with preparing bundles, scanning, filing, and archiving matter files.
- Provide proactive diary and email management for fee-earners, scheduling meetings, calls, and client appointments.
- Handle incoming calls and enquiries professionally, ensuring messages are passed on promptly.
- Support with file opening and closure, conflict checks, billing preparation, and matter administration.
- Coordinate client meetings, prepare agendas, and ensure fee-earners are fully briefed.
- Assist with routine estate administration tasks such as drafting schedules, chasing third parties, and collecting information.
- Help prepare standard Private Client documentation using established templates (under supervision).
- Liaise with clients, financial institutions, and other professionals where required.
- Support the team with onboarding processes, including preparing KYC and engagement paperwork.
- Previous experience as a Legal Secretary within a Private Client department is essential.
- Strong document production skills with excellent accuracy, grammar, and attention to detail.
- Confident working with dictation, document management systems, and legal case management software.
- Highly organised, able to manage multiple deadlines, and comfortable supporting several fee-earners.
- Professional communication skills, with the ability to handle confidential matters with discretion.
- A calm, proactive approach and confidence liaising with clients, including high-net-worth individuals.
- Someone who enjoys a busy and varied secretarial role within Private Client work.
- Reliable, organised, and committed to delivering excellent support to fee-earners and clients.
- Comfortable taking ownership of administrative tasks and maintaining high standards of accuracy.
- Looking for a long-term role within a supportive legal team rather than a pathway to qualification.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Legal Secretary in Westminster employer: 2i Recruit Ltd
Contact Detail:
2i Recruit Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary in Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about letting people know you’re on the hunt for a Legal Secretary role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the firm and its Private Client team. Familiarise yourself with their work and think of examples from your experience that showcase your skills in document production and client management. This will help you stand out as a candidate who’s genuinely interested.
✨Tip Number 3
Practice your communication skills! As a Legal Secretary, you’ll need to handle confidential matters with discretion. Role-play common interview questions with a friend or family member to boost your confidence and ensure you can articulate your experience clearly.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got a range of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you’re proactive and keen to join our team!
We think you need these skills to ace Legal Secretary in Westminster
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your experience in Private Client work and showcase your document production skills. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the secretarial side of Private Client work. Let us know how you can bring value to our busy team and support our fee-earners.
Showcase Your Organisational Skills: In a fast-paced legal environment, organisation is key. Use your application to demonstrate how you've managed multiple deadlines and supported several fee-earners in the past. We love seeing examples of your proactive approach!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at 2i Recruit Ltd
✨Know Your Documents
Before the interview, brush up on the types of documents you'll be handling, like Wills and LPAs. Being able to discuss your experience with these specific documents will show that you’re not just familiar with the role but also passionate about it.
✨Showcase Your Organisation Skills
Prepare examples of how you've managed multiple deadlines in previous roles. Use specific instances where your organisational skills made a difference, especially in a fast-paced environment. This will demonstrate your ability to thrive under pressure.
✨Communicate Professionally
Practice your communication skills, as this role requires liaising with clients and professionals. Be ready to discuss how you handle confidential matters and maintain discretion, which is crucial in a legal setting.
✨Ask Insightful Questions
Prepare thoughtful questions about the team dynamics and the specific challenges they face in Private Client work. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
