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- Tasks: Join our Conveyancing team as a Legal Secretary, supporting solicitors with essential admin tasks.
- Company: Be part of a dynamic legal firm focused on delivering top-notch conveyancing services.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Why this job: Gain valuable experience in the legal field while working in a fast-paced, collaborative atmosphere.
- Qualifications: Previous experience as a Legal Secretary and strong knowledge of conveyancing procedures required.
- Other info: Proficiency in Microsoft Office and case management software is essential.
Our client is seeking a highly organised and detail-oriented Legal Secretary to join their Conveyancing team. The successful candidate will provide essential administrative and secretarial support to solicitors and fee earners, ensuring the smooth operation of the department. This role requires excellent communication skills, a proactive approach, and the ability to manage a busy workload efficiently.
Key Responsibilities:
- Providing administrative support to conveyancing solicitors, including preparing legal documents and correspondence.
- Handling client queries professionally, both in person and over the phone.
- Managing and maintaining case files, ensuring all documentation is accurate and up to date.
- Preparing and submitting Land Registry applications and SDLT returns.
- Liaising with clients, estate agents, mortgage lenders, and other stakeholders.
- Scheduling appointments, diary management, and organising meetings.
- Drafting and proofreading legal documents and correspondence.
- Assisting with the preparation of contracts, transfer documents, and completion statements.
- Ensuring compliance with regulatory and firm procedures, including anti-money laundering (AML) requirements.
- Supporting with billing, invoicing, and general accounts administration.
- Managing incoming and outgoing post and emails efficiently.
Experience and Skills Requirements:
- Previous experience as a Legal Secretary, ideally within Conveyancing.
- Strong knowledge of conveyancing procedures and legal terminology.
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Proficient in Microsoft Office (Word, Excel, Outlook) and case management software.
- Ability to work under pressure and meet tight deadlines.
- Strong organisational and multitasking skills.
- Understanding of confidentiality and data protection regulations.
- A proactive and professional approach to work.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Legal Secretary employer: 2i Recruit Ltd
Contact Detail:
2i Recruit Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific conveyancing procedures and legal terminology mentioned in the job description. This will not only help you understand the role better but also allow you to speak confidently about your knowledge during any interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those working in conveyancing. Attend relevant events or join online forums where you can connect with solicitors and other legal secretaries, as they may provide valuable insights or even refer you to job openings.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly in Word and Excel, as these are essential for preparing legal documents and managing case files. Consider taking a short course or using online resources to enhance your proficiency.
✨Tip Number 4
Prepare for potential interview questions by practising how you would handle client queries and manage a busy workload. Think of examples from your past experience that demonstrate your organisational skills and ability to work under pressure.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal Secretary, particularly in Conveyancing. Emphasise your knowledge of legal terminology and procedures, as well as your proficiency in Microsoft Office and case management software.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and proactive approach. Mention specific examples of how you've managed busy workloads and supported solicitors in previous roles, demonstrating your ability to handle the responsibilities outlined in the job description.
Highlight Attention to Detail: In your application, emphasise your high level of accuracy and attention to detail. Provide examples of how you've ensured compliance with regulatory requirements and maintained accurate case files in past positions.
Prepare for Potential Questions: Think about common interview questions related to the role of a Legal Secretary. Be ready to discuss your experience with client queries, document preparation, and managing appointments, as well as how you handle pressure and tight deadlines.
How to prepare for a job interview at 2i Recruit Ltd
✨Showcase Your Organisational Skills
As a Legal Secretary, being organised is key. Prepare examples of how you've managed multiple tasks or projects in the past, and be ready to discuss your methods for staying organised under pressure.
✨Demonstrate Your Knowledge of Conveyancing
Brush up on conveyancing procedures and legal terminology before the interview. Being able to speak confidently about these topics will show that you understand the role and can hit the ground running.
✨Prepare for Client Interaction Scenarios
Since you'll be handling client queries, think of examples where you've dealt with difficult situations or provided excellent customer service. This will highlight your communication skills and professionalism.
✨Familiarise Yourself with Relevant Software
Make sure you're comfortable with Microsoft Office and any case management software mentioned in the job description. If possible, mention specific features or tools you’ve used that relate to the role.
