At a Glance
- Tasks: Support a busy legal team with admin tasks and document management.
- Company: Join a professional firm that values teamwork and efficiency.
- Benefits: Enjoy flexible working, competitive salary, and 25 days holiday plus bank holidays.
- Other info: Opportunity to mentor junior team members and improve processes.
- Why this job: Be part of a dynamic environment where your contributions truly matter.
- Qualifications: Previous admin experience and strong IT skills are essential.
The predicted salary is between 28800 - 43200 £ per year.
Our client is seeking an experienced Legal Secretary to support a busy team within a professional environment. This is a pivotal support role, providing comprehensive administrative and secretarial assistance to ensure smooth day-to-day operations. The ideal candidate will be proactive, detail-oriented, and capable of working independently with professionalism and discretion.
Company Benefits:
- Competitive salary and annual bonus scheme
- Company pension scheme
- Life assurance
- Long service recognition
- 25 days’ holiday plus Bank Holidays
- Flexible and hybrid working options
Key Responsibilities:
- Produce high-quality correspondence and documents through audio typing and word processing
- Organise and maintain digital and physical filing systems, including opening, closing, and retrieving records
- Manage incoming and outgoing mail, copying tasks, and document dispatch
- Schedule appointments, manage diaries, and coordinate meetings
- Prepare and tidy meeting rooms; arrange refreshments as needed
- Welcome and assist clients or visitors in person and by phone, maintaining a friendly and professional manner
- Support colleagues with overflow work and mentor junior or temporary team members as required
- Maintain confidentiality of all documentation and sensitive information
- Operate internal systems and complete online forms when required
- Identify ways to improve efficiency and ensure documents meet high presentation standards
- Carry out general administrative tasks and respond to ad hoc requests
Experience and Skills Requirements:
- Prior experience in a similar administrative or secretarial role
- Minimum one year supporting senior professionals or working in a private client-facing team
- Fast and accurate typing skills
- Strong IT proficiency (Microsoft Office and relevant systems)
- Excellent organisational and communication skills
- Empathetic and professional approach when handling sensitive matters
- Strong attention to detail with the ability to manage multiple tasks and deadlines
- Collaborative team player with a proactive, can-do attitude
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Legal Secretary in Guildford employer: 2i Recruit Ltd
Join a dynamic and supportive environment as a Legal Secretary in our thriving Real Estate team, where your contributions are valued and recognised. We offer competitive salaries, opportunities for professional development, and a collaborative work culture that fosters growth and innovation. Located in the heart of the city, our office provides easy access to amenities and a vibrant community, making it an excellent place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Secretary in Guildford
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in legal environments, such as case management systems or document management software. This knowledge can set you apart from other candidates and show that you're ready to hit the ground running.
✨Tip Number 2
Network with professionals in the legal field, especially those who work as secretaries or administrative assistants. Attend industry events or join relevant online forums to gain insights and potentially get referrals for job openings.
✨Tip Number 3
Prepare to discuss your experience with confidentiality and handling sensitive information during interviews. Be ready to provide examples of how you've maintained discretion in previous roles, as this is crucial in a legal setting.
✨Tip Number 4
Demonstrate your organisational skills by preparing a mock schedule or filing system that showcases your ability to manage multiple tasks efficiently. Presenting this during an interview can illustrate your proactive approach and attention to detail.
We think you need these skills to ace Legal Secretary in Guildford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience as a Legal Secretary or in similar administrative roles. Emphasise your skills in audio typing, document management, and IT proficiency, as these are crucial for the position.
Craft a Strong Cover Letter:Write a cover letter that showcases your proactive attitude and attention to detail. Mention specific examples of how you've supported senior professionals and handled sensitive information in previous roles.
Highlight Key Skills:In your application, clearly outline your fast and accurate typing skills, organisational abilities, and communication strengths. These are essential for managing multiple tasks and deadlines effectively.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter to ensure there are no errors. A polished application reflects your professionalism and attention to detail, which is vital for a Legal Secretary role.
How to prepare for a job interview at 2i Recruit Ltd
✨Showcase Your Typing Skills
Since fast and accurate typing is crucial for a Legal Secretary, be prepared to demonstrate your skills. You might be asked to complete a short typing test during the interview, so practice beforehand to ensure you're confident.
✨Highlight Your Organisational Skills
This role requires excellent organisational abilities. Be ready to discuss specific examples of how you've managed filing systems or coordinated schedules in previous positions. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Emphasise Discretion and Professionalism
As you'll be handling sensitive information, it's important to convey your understanding of confidentiality. Share experiences where you maintained discretion and professionalism, especially when dealing with clients or sensitive documents.
✨Prepare Questions About the Role
Demonstrate your interest in the position by preparing thoughtful questions about the team dynamics, company culture, and expectations for the role. This shows that you're proactive and genuinely interested in contributing to their success.
