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- Tasks: Support a busy team with essential administrative tasks and keep everything running smoothly.
- Company: Join a well-regarded firm with a collaborative and professional environment.
- Benefits: Enjoy private medical insurance, flexible benefits, and enhanced parental pay.
- Why this job: Gain valuable experience and insights while developing your administrative career.
- Qualifications: Five GCSEs including Maths and English; previous admin experience is a plus.
- Other info: Perfect for organised individuals eager to learn in a dynamic office setting.
The predicted salary is between 28800 - 43200 £ per year.
Our client is seeking a proactive and detail-oriented Administrative Assistant to join their busy team providing essential support to staff. This role would suit someone who is highly organised, data-driven and keen to develop their administrative career within a professional and collaborative environment.
This is a fantastic opportunity to gain valuable insight into department processes, work alongside experienced professionals and contribute to the smooth running of a well-regarded team.
As an Administrative Assistant, you’ll play a key role in ensuring the efficient day-to-day operation of the team through a variety of administrative and organisational tasks.
Key Responsibilities- Supporting the billing process, including generating reports, billing guides, and tracking invoices
- Managing and maintaining file systems, including e-filing and archiving
- Scanning, photocopying, and handling confidential documentation
- Assisting with file openings, inputting client and party details, and preparing engagement letters
- Managing incoming and outgoing post, including the collation of enclosures
- Booking couriers and handling document distribution
- Supporting with document storage and archiving
- Learning and using internal systems and databases efficiently
- Providing general administrative support to ensure the smooth running of the team
- Minimum of five GCSEs (or equivalent) at grade A*-C, including Maths and English
- Previous administrative experience in a professional environment
- Intermediate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint
- Excellent written English and grammar skills
- Ability to learn new systems and processes independently
- Previous work experience in a law firm is desirable
- Eager to learn and proactive in taking initiative
- Highly organised with strong attention to detail
- Comfortable working with data, with good numerical and formatting accuracy
- Confident user of Excel (formulas, formatting, and basic tools)
- Strong communicator with a positive, team-focused attitude
- Reliable, self-motivated, and adaptable in a busy office setting
- Private medical insurance
- Permanent health insurance and life assurance
- Travel allowance or parking reimbursement
- Interest-free loan for travel season ticket or parking permit
- Enhanced maternity and paternity pay (after qualifying period)
- Cash back scheme and flexible benefits package
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Administrative Assistant in Guildford employer: 2i Recruit Ltd
Contact Detail:
2i Recruit Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Guildford
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their team and how you can contribute to their success.
✨Tip Number 3
Practice common interview questions and tailor your answers to highlight your organisational skills and attention to detail. Remember, they want to see how you can support their busy team effectively!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administrative Assistant in Guildford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your relevant experience and skills, especially those related to organisation and data management. We want to see how you can contribute to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and explain why you're the perfect fit. Don’t forget to mention any previous administrative experience that aligns with what we’re looking for.
Show Off Your Skills: Be sure to highlight your proficiency in Microsoft Office, especially Excel. If you've got experience with billing processes or document management, let us know! We love candidates who are comfortable with data and detail-oriented.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at 2i Recruit Ltd
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Administrative Assistant role. Familiarise yourself with tasks like managing file systems and supporting billing processes. This will help you speak confidently about how your skills align with what they need.
✨Show Off Your Organisational Skills
During the interview, highlight your organisational abilities. Share specific examples of how you've managed multiple tasks or maintained detailed records in previous roles. This will demonstrate that you're proactive and detail-oriented, just like they’re looking for.
✨Brush Up on Your Tech Skills
Since the job requires intermediate knowledge of Microsoft Office, especially Excel, be prepared to discuss your experience with these tools. Maybe even mention a project where you used Excel formulas or formatting to solve a problem. This shows you can hit the ground running!
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team and their processes. This not only shows your interest in the role but also gives you a chance to learn more about how you can contribute to their success.
