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- Tasks: Keep workplaces safe and functional while managing multiple office locations.
- Company: Join a dynamic team focused on maintaining high workplace standards.
- Benefits: Enjoy 25 days annual leave, private healthcare, and a competitive pension scheme.
- Why this job: Make a real difference in creating welcoming and efficient workspaces.
- Qualifications: Experience in facilities or operations with strong organisational skills.
- Other info: Travel between sites and enjoy hands-on work in a supportive environment.
The predicted salary is between 28800 - 43200 £ per year.
About the Role
Do you enjoy keeping workplaces safe, functional, and well-presented? Our client is looking for a proactive Facilities Assistant to support the day-to-day management of multiple office locations. This is a hands-on facilities role where you'll be responsible for maintaining high workplace standards across sites. From coordinating maintenance and managing suppliers to overseeing office moves and ensuring health & safety compliance, you'll play a key part in keeping offices running smoothly and efficiently. You'll regularly travel between sites, acting as the on-the-ground point of contact for facilities matters.
Key Responsibilities
- Support the Facilities / Operations Manager with the effective running of multiple office locations.
- Act as first point of contact for day-to-day facilities issues, escalating to contractors where required.
- Coordinate planned and reactive maintenance, repairs, and servicing.
- Oversee office setups, moves, refurbishments, and workspace reconfigurations.
- Manage deliveries, furniture, equipment, and storage across sites.
- Liaise with external contractors and service providers to ensure work is completed on time and to standard.
- Carry out regular site inspections to ensure offices are safe, tidy, compliant, and well maintained.
- Support health & safety processes, including checks, reporting, and maintaining safe working environments.
- Maintain accurate records of assets, maintenance schedules, and supplier information.
About You
You're practical, organised, and take pride in well-run, safe, and welcoming workplaces. You enjoy a role that combines coordination with hands-on facilities work and are comfortable responding to issues as they arise. You're confident working independently and happy travelling between sites.
What You'll Bring
- Experience in facilities, operations, property, or workplace support (professional services experience desirable).
- A practical, problem-solving mindset with a proactive approach.
- Strong organisational skills and attention to detail.
- Confidence using Microsoft 365 (Word, Excel, Outlook, Teams).
- Excellent communication skills when dealing with colleagues, suppliers, and contractors.
- Ability to manage multiple tasks across different locations.
- Full UK driving licence and willingness to travel between sites.
Company Benefits
- 25 days annual leave, plus bank holidays
- Competitive pension scheme
- Private healthcare
- Free parking
- Bonus scheme
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Facilities Assistant employer: 2i Recruit Ltd
Contact Detail:
2i Recruit Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. Let them know you're on the lookout for opportunities, and who knows? They might just have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Get hands-on experience! If you can, volunteer or take on temporary roles in facilities management. This not only boosts your CV but also shows potential employers that you’re proactive and ready to jump in.
✨Tip Number 3
Prepare for interviews by researching common facilities management scenarios. Think about how you’d handle maintenance issues or coordinate office moves. Being ready with real-life examples will impress interviewers!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Let’s get you that Facilities Assistant role!
We think you need these skills to ace Facilities Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in facilities and operations. Use keywords from the job description to show that you understand what we're looking for. This helps us see how you fit into the role right away!
Showcase Your Skills: Don’t just list your skills; give examples of how you've used them in previous roles. Whether it’s coordinating maintenance or managing suppliers, we want to see how you’ve made a difference in your past positions.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you're passionate about keeping workplaces safe and functional. Share specific experiences that relate to the responsibilities mentioned in the job description.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at 2i Recruit Ltd
✨Know Your Facilities Basics
Brush up on your knowledge of facilities management. Understand the key responsibilities of a Facilities Assistant, like coordinating maintenance and ensuring health & safety compliance. This will help you speak confidently about how your experience aligns with the role.
✨Show Off Your Organisational Skills
Be ready to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your attention to detail and how you keep things running smoothly, especially in a hands-on environment.
✨Communicate Like a Pro
Since you'll be liaising with contractors and suppliers, practice clear and concise communication. Prepare to share instances where your communication skills made a difference in resolving issues or coordinating efforts across different locations.
✨Demonstrate Your Problem-Solving Mindset
Think of scenarios where you've tackled unexpected challenges in a facilities context. Be ready to explain your thought process and how you approached these situations proactively, showcasing your practical mindset.
