At a Glance
- Tasks: Provide top-notch admin support and be the go-to person for team enquiries.
- Company: Join 2gether Support Solutions, a vital service provider in healthcare.
- Benefits: Generous leave, pension, onsite childcare, and staff discounts.
- Other info: Diverse and inclusive workplace with great career development opportunities.
- Why this job: Make a difference in healthcare while developing your admin skills.
- Qualifications: Experience in admin roles, excellent customer service, and strong organisational skills.
The predicted salary is between 24000 - 28000 £ per year.
2gether Support Solutions is a Facilities and Estates services company providing support to healthcare professionals caring for over 2000 patients daily across multiple East Kent hospital sites. 2gether provides vital services including maintenance, cleaning, catering, procurement, logistics and much more.
We are looking for an experienced administrator to join our Estates Team at William Harvey Hospital on a full time (working 37.5 hours per week, Monday - Friday), permanent basis. As a central point of the team, the administrator provides high quality, comprehensive administration support whilst acting as a liaison point between Management, other staff, and contractors.
Key responsibilities- Act as the main point of contact on behalf of Management for all enquiries from other departments within 2gether and the Trust.
- Maintain filing and computer systems and relevant databases, ensuring accurate data entry, efficient management of records and compliance with GDPR.
- Plan and facilitate rota management and overtime/agency requests across the department.
- Maintenance of stationary and office supplies.
- Meet deadlines and commitments of others within agreed timescales, escalating where required.
- General office support, such as sorting post, photocopying, sending and receiving emails, answering telephone calls and dealing with enquiries.
- Provide support on confidential matters, including HR issues and formal meetings.
- Experience of a range of administrative/secretarial procedures, within a busy administrative environment.
- Excellent customer service skills when dealing with internal and external customers.
- Computer literate, including Word, Excel and Outlook.
- The ability to prioritise own workload and meet deadlines with outstanding organisational skills.
- Remain calm in a busy environment whilst working under pressure.
- Good interpersonal skills, communicating and liaising within a multidisciplinary team.
- Generous annual leave allowance plus the opportunity to buy or sell leave.
- Company Pension.
- Onsite childcare facilities.
- Blink- Staff communications app.
- Viv up- Staff discounts & wellbeing platform.
- Discounted food in canteen.
- Access to the blue light card.
- We offer discounts and savings that make a difference to you including: Discounted travel, accommodation, airport parking, holidays, skiing and travel extras.
- Subsidised bus pass.
- Health and beauty, gifts, toys, fashion and entertainment.
- Training and development opportunities including apprenticeships and functional skills training.
Social values are at the core of 2gether Support Solutions. We are committed to fostering a diverse and inclusive workforce that truly represents our local communities. We welcome applications from individuals of all backgrounds, abilities, and experiences. As a Disability Confident employer, we actively encourage and support candidates with disabilities throughout the recruitment process and beyond, ensuring equal opportunities for all.
Estates Administration Assistant in Ashford employer: 2gether Support Solutions
2gether Support Solutions is an exceptional employer, offering a supportive work environment at the William Harvey Hospital where you can make a meaningful impact on healthcare services. With generous annual leave, onsite childcare, and a commitment to employee development through training opportunities, we prioritise your well-being and career growth. Our inclusive culture and diverse workforce ensure that every team member feels valued and empowered to contribute to our mission of providing vital support to healthcare professionals.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Administration Assistant in Ashford
✨Tip Number 1
Network like a pro! Reach out to current or former employees at 2gether Support Solutions on LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching common questions for administrative roles. We should practice our answers, focusing on our organisational skills and customer service experience. Confidence is key!
✨Tip Number 3
Show off our tech skills! Be ready to discuss how we’ve used tools like Word, Excel, and Outlook in past roles. Maybe even bring examples of how we’ve improved efficiency or solved problems with these tools.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen. Plus, it shows we’re genuinely interested in being part of the 2gether team!
We think you need these skills to ace Estates Administration Assistant in Ashford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Estates Administration Assistant role. Highlight your relevant experience and skills, especially those related to administration and customer service, as these are key for us.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at 2gether Support Solutions. Be sure to mention your organisational skills and ability to work under pressure.
Showcase Your Tech Skills:Since we rely on tools like Word, Excel, and Outlook, make sure to mention your proficiency with these applications. If you have any specific examples of how you've used them in previous roles, share those!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it, so don’t miss out!
How to prepare for a job interview at 2gether Support Solutions
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Estates Administration Assistant role. Familiarise yourself with the key responsibilities and how they relate to the services provided by 2gether Support Solutions. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires outstanding organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and met deadlines, especially in a busy environment.
✨Demonstrate Excellent Customer Service
As you'll be acting as a liaison point, it's crucial to highlight your customer service skills. Think of specific instances where you've dealt with internal or external customers effectively. This will show that you can maintain professionalism and calmness under pressure.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the challenges faced by the Estates Team, or the company culture at 2gether Support Solutions. This not only shows your interest but also helps you gauge if the company is the right fit for you.
