Executive Assistant in Northampton

Job type: Full-time, Permanent - open to part time for the right candidate

Hours: 37.5 hours per week

Salary: depending on experience

About 24/Three

24/Three is a growing, people-first architecture and masterplanning practice with studios in Newark and Northampton.

We work across residential, mixed-use, regeneration and masterplanning projects throughout the UK, combining strong design thinking with commercial understanding and a practical design to build approach.

We’re an ambitious and collaborative team, and as the practice continues to grow, we’re looking for an experienced Executive Assistant to join us and provide dedicated support to our Managing Director.

The Role

This is a key role at the heart of 24/Three. Your primary focus will be providing proactive, high-level support to our Managing Director, helping him stay on top of a busy diary, inbox, meetings, priorities and commitments.

You’ll become a trusted point of support, managing the detail behind a busy schedule, anticipating what’s coming up, making sure he’s prepared and keeping track of actions and deadlines. You’ll also regularly communicate with clients, consultants and other senior external contacts on his behalf, so confidence, professionalism and discretion are essential.

What You’ll Be Doing

Your day-to-day responsibilities will include:

• Managing and coordinating the Managing Director’s diary, meetings and appointments
• Managing and prioritising the MD’s emails and correspondence
• Acting as a key point of contact and helping manage incoming enquiries and requests
• Coordinating internal and external meetings
• Preparing agendas, meeting papers, presentations, reports and correspondence
• Attending meetings where required, taking minutes and recording actions
• Maintaining action trackers and proactively following up outstanding actions
• Keeping ahead of upcoming meetings, deadlines and commitments and ensuring the MD is prepared
• Coordinating business travel, accommodation, conferences and external engagements
• Liaising confidently with clients, consultants, suppliers and other external stakeholders on behalf of the MD
• Supporting the coordination of wider business priorities and activities
• Handling confidential, personal and commercially sensitive information with discretion
• Providing flexible, ad hoc business and administrative support across the practice when required

About You

We’re looking for someone who really understands what makes a great EA. You’ll be highly organised, proactive and comfortable juggling multiple priorities. You’ll enjoy being one step ahead, anticipating what your Director might need and making sure things happen without always needing to be asked.

You’ll also need to be adaptable. We’re a growing SME, so occasionally priorities change, something unexpected lands or the wider team needs an extra pair of hands. You’ll be someone who’s happy to get involved and help find a solution.

We’re looking for someone with:

• Previous experience as an Executive Assistant, Personal Assistant or in a similar senior business support role
• Experience directly supporting a Director, senior leader or leadership team
• Excellent diary, inbox and meeting management skills
• Exceptional organisation and time management
• The ability to anticipate requirements and proactively manage priorities
• Confidence managing multiple deadlines and competing demands
• Strong attention to detail
• A professional and confident manner when dealing with clients and senior stakeholders
• The ability to handle confidential and commercially sensitive information appropriately
• Confidence using Microsoft Outlook, Word, Excel, PowerPoint and Teams
• The ability to work independently, use initiative and take ownership through to completion
• A practical, solutions-focused attitude
• A full, valid UK driving licence and access to a vehicle, as occasional travel between our studios and other business locations will be required

Desired Experience

We’re particularly interested in hearing from candidates who have experience in some of the following:

• Providing wider business or operational support alongside an EA or PA role
• Working within a growing SME or fast-paced professional environment
• Supporting a founder, Managing Director or senior executive in a busy, hands‑on role
• Managing a busy executive inbox and confidently prioritising or drafting correspondence on their behalf
• Coordinating complex diaries involving internal and external stakeholders
• Building strong working relationships with clients, consultants and other senior external contacts
• Coordinating business travel, meetings, events and company activities
• Supporting office or business operations
• Using CRM, project management or business management systems
• Working within architecture, construction, property, design or another professional services environment

What We Offer

• 27 days’ annual leave, plus bank holidays and our Christmas office closure
• Company pension scheme
• Professional development and training opportunities
• Regular team socials and company events
• A supportive, people-first working environment
• The opportunity to be part of an ambitious and growing practice
• A varied role with exposure to the wider running and development of the business
• The opportunity to work closely with senior leadership and make a real contribution as the practice grows

Why Join 24/Three?

You’ll be joining a growing, ambitious and people-focused practice where you’ll have the opportunity to become a trusted part of the team and work closely with the Managing Director.

This isn’t an EA role where you’ll be expected to stay in one lane. While executive support will always be your priority, you’ll have the opportunity to understand the wider business, get involved in different initiatives and make the role your own as 24/Three continues to grow.

We’re looking for someone who takes pride in being organised, enjoys making things happen and gets satisfaction from knowing that the person they’re supporting, and the wider business, runs that little bit better because they’re there.

24/Three is an equal opportunities employer. We are committed to creating an inclusive workplace and welcome applications from people of all backgrounds, experiences and perspectives.