At a Glance
- Tasks: Coordinate exciting events and manage logistics in a fast-paced environment.
- Company: Join 21CC Group, a leading AV and event production company.
- Benefits: Enjoy flexible hours, 30 days holiday, private healthcare, and ongoing training.
- Other info: Opportunity for career growth with potential managerial roles.
- Why this job: Be at the heart of dynamic projects and make memorable events happen.
- Qualifications: Experience in event coordination and strong communication skills are essential.
The predicted salary is between 34000 - 40000 € per year.
The Project Coordinator is an integral part of our event delivery team, sitting at the heart of the Projects Team. This role is best suited to someone who thrives in a fast‑paced, delivery‑focused environment and enjoys bringing structure and clarity to complex, moving projects. You will support the planning and coordination of our events, ensuring each project has the right people, equipment and information in place at the right time. The role requires strong attention to detail, clear communication, and the ability to stay in control when plans evolve or change at short notice. Alongside planning, the role carries a strong administrative focus, ensuring accurate and timely distribution of event documentation to delivery teams.
21CC Group is a leading technical production and AV company delivering creative and specialist solutions across live events, festivals, public‑realm installations and brand activations across the UK. Founded in 2000, we are a fully integrated event management and technical service delivery business, working across projects ranging from large‑scale public events to corporate functions. With a focus on quality, safety and well‑planned delivery, we pride ourselves on strong technical capability, professionalism and a collaborative team culture.
The Project Co-ordinator role is an integral part of our event delivery team, sitting within the heart of our Project Team, and will be best suited to a candidate who loves a fast‑paced environment, and has strong organisational and communication skills. Your duties will be event pre‑planning, ensuring our events have who and what they need, and when they need it. Having excellent attention to detail is a must. In conjunction with the planning side of the role, there will also be a strong administration focus, completing and dispersal of the relevant event documentation to event delivery teams.
Core Focus- Ensuring that all equipment shortages in the CRM system are identified and rectified early
- Booking and confirming resources for event delivery as required
- Managing logistics as required
- Client and Supplier communication
- Sourcing specialist equipment and products
- Managing travel & accommodation requirements
- Supporting the Project Director and Project Managers with day-to-day duties
- Co‑ordinate external crew timings and communication
- Calculate expected costs, create purchase orders and maintain costs post event
- Manage and update event information on company CRM system
- Book travel and accommodation
- Providing administration support to colleagues and crew when onsite at displays/events
- Working closely with our Operations team, and also our Technical, Production and Display Managers to source crew, vehicles and equipment as required
- Event pre‑planning, scheduling, logistics, client and venue correspondence
- Handle customer enquiries received by email and via the phone
- Create and issue customer contracts and invoices
- Assist the wider team with the delivery of projects (training will be provided as required)
- Assist the Project Director and Project Managers with Ad‑hoc administrative tasks, as and when required
- Experience within the events sector (administrating / coordinating event planning)
- Ability to respond positively to changing project requirements, including last‑minute updates and operational changes
- Strong prioritisation and time management skills, with the ability to manage multiple projects and conflicting deadlines simultaneously
- Proven ability to maintain accuracy and attention to detail in a fast‑paced environment
- Strong administration and information management skills
- Confident communicator, able to liaise effectively with internal teams, clients and suppliers
- Comfortable working under pressure with a proactive approach to keeping projects on track
- Highly organised and detail oriented
- Calm, confident and solution‑focused under pressure
- Able to quickly re‑prioritise workload as project demands shift
- Proactive, with the ability to anticipate issues and respond effectively
- Flexible in approach and comfortable working in a reactive environment
- Friendly, professional and a strong team player
This is a permanent, full‑time position with 21CC Group. Weekend and evening work will be required during peak season and as business needs require. A valid UK Driving license and car are required.
Employee Benefits- Flexible working hours
- TOIL / paid overtime in line with company policy
- 30 days of holiday per year (including bank holidays, with 5 allocated by the company), plus one additional day’s leave for your birthday each year
- Private Healthcare Scheme
- Company Life Insurance Scheme
- Company pension scheme
- Access to ongoing training, development opportunities, and industry events
- Discretionary bonus scheme, based on company performance
Project Coordinator base salary is up to £34,000 depending on experience and seniority. A Manager role may be available for the right candidate with a base salary up to £40,000. Based on a full‑time 40‑hour working week, with core daily hours 10am to 4pm Monday to Friday, plus evening and weekend work as required. Annual salary review in line with company policy. We’re open to discussing salary for exceptional candidates with the right experience.
Project Coordinator in Bathgate employer: 21CC Group Ltd
21CC Group is an exceptional employer, offering a dynamic work environment where creativity and collaboration thrive. With a strong focus on employee growth, we provide ongoing training opportunities and a supportive culture that values flexibility and work-life balance. Our comprehensive benefits package, including private healthcare and generous holiday allowances, ensures that our team members feel valued and motivated to excel in their roles.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator in Bathgate
✨Tip Number 1
Network like a pro! Get out there and connect with people in the events industry. Attend local meetups, workshops, or even online webinars. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past projects and experiences. This could be anything from event planning to logistics management. Having something tangible to share can really set you apart during interviews.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to pop up. Reach out directly to companies you admire, like us at 21CC Group. Express your interest and ask about potential opportunities. It shows initiative and can lead to unexpected chances.
✨Tip Number 4
Prepare for the interview! Research common questions for Project Coordinator roles and practice your responses. Highlight your organisational skills and ability to handle pressure. And remember, we love a friendly, professional vibe, so let your personality shine through!
We think you need these skills to ace Project Coordinator in Bathgate
Some tips for your application 🫡
Show Your Organisational Skills:As a Project Coordinator, your ability to organise is key. Make sure your application highlights any experience you have in managing multiple projects or events simultaneously. We want to see how you keep everything on track!
Communicate Clearly:Strong communication is essential for this role. Use your application to demonstrate how you've effectively liaised with teams, clients, or suppliers in the past. Clear and concise language will show us you can handle the fast-paced environment.
Attention to Detail is a Must:We love candidates who pay attention to the little things! In your application, provide examples of how your meticulous nature has helped you avoid mistakes or improve processes in previous roles. It’s all about that precision!
Apply Through Our Website:We encourage you to apply directly through our website. This way, you’ll ensure your application gets to the right people quickly. Plus, it shows us you're proactive and keen to join our team!
How to prepare for a job interview at 21CC Group Ltd
✨Know Your Projects
Before the interview, take some time to research 21CC Group and their past events. Familiarise yourself with their project delivery style and any recent projects they've worked on. This will help you demonstrate your understanding of their work and how you can contribute as a Project Coordinator.
✨Showcase Your Organisation Skills
As a Project Coordinator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially in fast-paced environments.
✨Communicate Clearly
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. During the interview, make sure to listen actively and respond thoughtfully to questions, showcasing your ability to liaise effectively with internal teams, clients, and suppliers.
✨Be Ready for Change
The events industry is dynamic, and plans can change at a moment's notice. Prepare to discuss how you've handled unexpected changes in previous roles. Highlight your proactive approach to problem-solving and your ability to stay calm under pressure, which are crucial traits for a successful Project Coordinator.
